Official UK procurement notice
Offsite Records Storage · UK public procurement notice
Authority: Highlands and Islands Enterprise·Consortium: 3 public authorities
What is being bought
Published requirement descriptionHIE requires a suitably qualified and experienced supplier to provide the following services for records: storage, retrieval and delivery from storage; uplift from user sites, scanning of files, secure disposal and supply of ancillary items e.g. archive boxes etc.
- Recurrence: HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period.
CPV: Storage and retrieval services
How this framework works
From the published notice- Places
- up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1The contract will be awarded under a Framework Agreement to a single supplier and…AwardedRenewal
The contract will be awarded under a Framework Agreement to a single supplier and under this agreement, no minimum workload is guaranteed. Services will be agreed on an “as required” basis only.
It will be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, all subject to a case-by-case prior approval by HIE, plus the following organisations:
- Crofting Commission (CC)
- University of the Highlands and Islands (UHI)
The price used in II.1.7 and V.2.4 is the potential total cost if all extensions are invoked. The successful 3 year bid price used for evaluation was 119432 GBP. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Storage Methods: 10%
- Delivery/Retrieval/Uplift Methods: 10%
- Disposal Methods: 10%
- Quality Management: 10%
- Management & Delivery Team: 10%
- Risks: 5%
- Fair Work: 5%
- price: 35%
- Sustainability: 5%
Published award criteria (10)
- Storage Methods: 10%
- Delivery/Retrieval/Uplift Methods: 10%
- Disposal Methods: 10%
- Quality Management: 10%
- Management & Delivery Team: 10%
- Sustainability: 5%
- Risks: 5%
- Fair Work: 5%
- Cyber Security - Pass/Fail: 0%
- Price: 35%
- Economic & financial standing
The bidder confirms they already have or can commit to obtain prior to the commencement of the contract, the following levels of insurance:
Professional risk indemnity – minimum GBP 3 million in aggregate.
Employers (compulsory) liability — minimum GBP 5 million for each and every claim.
Public liability — minimum GBP 3 million in aggregate.
- Technical & professional ability
The supplier must comply with standard PD5454:2012 or equivalent
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
- “Offsite Records Storage” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period.
- First published
- 29 Jul 2021, 15:14 BST
- Last source update
- 7 Dec 2021, 16:15 GMT
- Award evaluation window
- 7 Sept 2021 – …
- Authority reference
FTS007- FTS notice number
2021/S 000-030395- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ce26Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Procurement (Scotland) Regulations 2016 or the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: Award criteria scoring: 0 = Unacceptable — Nil or inadequate response which fails to demonstrate an ability to meet the requirement. 1 = Poor — Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 = Acceptable — Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 = Good — Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 = Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full. (SC Ref:668647)
How it was run
Official notice- Appointment period ends
- 7 Sept 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 7 Sept 2021, 12:00 BST
Timeline
7 Sept 2021 → 7 Dec 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown7 Sept 2021, 12:00 BST
- Bids opened7 Sept 2021, 12:00 BST
- Notice published7 Dec 2021, 16:15 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete7 Dec 2021, 16:15 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 030395-2021-FTS007-1
- Signed
- 7 Dec 2021
- Value
- £226,667
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- The Crofting CommissionContracting authority
- University of the Highlands and IslandsContracting authority
Dispute resolution & review bodies
- Inverness Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- fileVAULTFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.