Find a TenderAwarded
Published 6 Feb 2023, 13:42 GMT

Official UK procurement notice

US_22055 - Media Advertising

Official notice

Authority: University of Sussex (Education)·Consortium: 3 public authorities

2 lotsServicesRestricted procedure
Published estimate£3,750,000total for 2 lots
Submissions closed 12 Apr 2023awarded 22 Aug 2023
Awarded to Anything Is Possible Media Limited, Meerkat Works Ltd2 awards

What is being bought2 lots · detail below

Published requirement description

The contract(s) under tender will cover all types of online and offline advertising services for student recruitment marketing, including, but not limited to, planning and strategy input, platform/channel expertise and advice, making recommendations to meet objectives, buying media space, campaign management, optimisation, tracking, reporting and evaluation.

CPV: Advertising and marketing services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · evaluation weights differ by lot
Lot #1Online advertising (Digital)AwardedRenewal

We are seeking a supplier that can support our recruitment objectives from campaign

planning through to delivery. This will be achieved through a detailed knowledge of our

target audiences combined with a deep knowledge of paid for social and search platforms. Activities may range from overarching University level awareness raising and promotion, to

subject area specific activities as well as individual courses.

We work with a roster of design agencies to deliver the creative for many of our campaigns however, creative expertise and support, whether developing initial concepts or adapting existing creative for specific channels is something that we expect the successful bidder to be able to fulfil.

Delivery: South East
Extensions: Two optional extensions of 12 monthsVariant bids: not allowed
Lot #2Offline advertising (Out of Home)AwardedRenewal

We will work with an agency to develop and deliver tightly targeted offline/out-of-home

awareness and student recruitment campaigns. Activity is usually planned to coincide

with key dates in the recruitment calendar.

  • in advance of recruitment events,
  • in the run-up to application deadlines
  • and for UG students, in advance of Clearing.
  • When budgets allow, we also run awareness boosting activity when students

are in the research and consideration periods of their university application

journey.

The main focus of this activity for prospective students will be to raise awareness of

the university, prompt visits to our website and to drive appropriate visitors to the open

day booking pages on our website.

We require an agency to work with us to maximise the value of our budgets and help

us plan our activity to reach our priority audiences as efficiently as possible.

Delivery: South East
Extensions: Two optional extensions of 12 monthsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot distribution rule: Lot 1 – Online advertising (Digital) Lot 2 – Offline advertising (Out of Home)
What this means for your bid
  • Price carries 10 points on every lot: a 10% discount moves about 1 point.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
6 Feb 2023, 13:42 GMT
Last source update
23 Apr 2024, 11:37 BST
Authority reference
DN2612
FTS notice number
2024/S 000-013111
Classification (CPV)
Advertising and marketing services
Delivery area
South East (UKJ2)
Official registry OCID
ocds-h6vhtk-03a329 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
12 Apr 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

12 Apr 2023 → 23 Apr 2024 · 2 dates
  1. Submission deadline
    12 Apr 2023, 12:00 BST
  2. Notice published
    23 Apr 2024, 11:37 BST

Notice history

4 events · 3 releases on Find a Tender · since 7 Mar 2023
  1. Deadline moved to 12 Apr 2023, 12:00 BST
    7 Mar 2023, 13:14 GMT
    +35 days · was 8 Mar 2023, 12:00 GMT
  2. Buyer details updated
    7 Mar 2023, 13:14 GMT
  3. Status changed to complete
    23 Apr 2024, 11:37 BST
  4. Buyer details updated
    23 Apr 2024, 11:37 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.28 Mar 202312 Apr 2023+35 d

Closing date for SQ for both Lots has been extended from 08/03/2023 at 12.00 to 12/04/2023 at 12.00

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Bids received 37
Contracts signed 2latest 22 Aug 2023

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Online advertising (Digital)22bids——£1 – £2,016,000
2 · Offline advertising (Out of Home)15bids——£1 – £1,680,000
Whole notice———£1 – £2,800,000

Contracting authority & participating public bodies

2 public bodies on the notice

University of Sussex

Contracting authorityEducationBody governed by public lawEducation RC000672 Sussex House, Falmer, Brighton, South East, BN1 9RHContact name, email Published organisation website ↗

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.