ODBST - Managed MIS Procurement

{
  "id": "028812-2021",
  "tag": [
    "tenderUpdate"
  ],
  "date": "2021-11-18T13:27:12Z",
  "ocid": "ocds-h6vhtk-02e13a",
  "buyer": {
    "id": "GB-FTS-28432",
    "name": "Oxford Diocesan Bucks Schools Trust"
  },
  "tender": {
    "id": "ocds-h6vhtk-02e13a",
    "title": "ODBST - Managed MIS Procurement",
    "amendments": [
      {
        "id": "1",
        "description": "Please note that the maximum value of this procurement has increased to £1m"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "It is the desire of the Trust to move to a single, off-site/cloud-hosted MIS platform across all of its schools, and this is the purpose of this procurement.  The Trust also recognises the importance of having the MIS as the 'Single Version of the Truth' in respect of pupil and staff records as the source of all identities across all systems within the Trust which should ensure seamless, automatic update processes wherever possible.  In this way, as far as is practicable, the Trust wishes to avoid: •\tDuplication of the effort currently involved in replicating key data fields across a variety of applications; •\tManual data transfer processes which require human intervention; •\tData transfers which involve scheduled 'batch' processes as these lead to latency in updates; •\tThe kinds of issues created by accidental mis-typing or shortening of names etc. that often lead to multiple different data entries for the same individual. The Trust has decided to seek a partnership with the successful bidder, which will be tasked with all the necessary activities and processes involved in: •\tDesigning, Programme/Project Managing and Implementing a single MIS across all its school sites; •\tMigrating the data held in current systems; •\tComprehensive acceptance testing;  •\tTraining users in the system's use; and  •\tSupporting and maintaining the solution for up to five years and will contract accordingly.",
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-28432",
      "name": "Oxford Diocesan Bucks Schools Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ1",
        "locality": "Stoke Mandeville",
        "postalCode": "HP22 5UZ",
        "countryName": "United Kingdom",
        "streetAddress": "Moat Farm, Marsh lane"
      },
      "details": {
        "url": "https://www.odbst.org.uk"
      },
      "identifier": {
        "legalName": "Oxford Diocesan Bucks Schools Trust"
      },
      "contactPoint": {
        "name": "Steve Smith",
        "email": "steve.smith@moxton-education.com",
        "telephone": "+44 7831245572"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "022983-2021",
  "tag": [
    "tender"
  ],
  "date": "2021-09-15T20:48:02+01:00",
  "ocid": "ocds-h6vhtk-02e13a",
  "buyer": {
    "id": "GB-FTS-28432",
    "name": "Oxford Diocesan Bucks Schools Trust"
  },
  "tender": {
    "id": "ocds-h6vhtk-02e13a",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 500000,
          "currency": "GBP"
        },
        "status": "active",
        "options": {
          "description": "Maximum 1 Year Extension"
        },
        "hasOptions": true,
        "hasRenewal": false,
        "description": "It is the desire of the Trust to move to a single, off-site/cloud-hosted MIS platform across all of its schools, and this is the purpose of this procurement.  The Trust also recognises the importance of having the MIS as the 'Single Version of the Truth' in respect of pupil and staff records as the source of all identities across all systems within the Trust which should ensure seamless, automatic update processes wherever possible.  In this way, as far as is practicable, the Trust wishes to avoid:\n•\tDuplication of the effort currently involved in replicating key data fields across a variety of applications;\n•\tManual data transfer processes which require human intervention;\n•\tData transfers which involve scheduled 'batch' processes as these lead to latency in updates;\n•\tThe kinds of issues created by accidental mis-typing or shortening of names etc. that often lead to multiple different data entries for the same individual.\nThe Trust has decided to seek a partnership with the successful bidder, which will be tasked with all the necessary activities and processes involved in:\n•\tDesigning, Programme/Project Managing and Implementing a single MIS across all its school sites;\n•\tMigrating the data held in current systems;\n•\tComprehensive acceptance testing; \n•\tTraining users in the system's use; and \n•\tSupporting and maintaining the solution for up to five years and will contract accordingly.",
        "secondStage": {
          "maximumCandidates": 8,
          "minimumCandidates": 5
        },
        "contractPeriod": {
          "durationInDays": 60
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Oxford, Buckinghamshire & Milton Keynes"
        },
        "deliveryAddresses": [
          {
            "region": "UKJ1"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72212190",
            "scheme": "CPV",
            "description": "Educational software development services"
          },
          {
            "id": "72300000",
            "scheme": "CPV",
            "description": "Data services"
          },
          {
            "id": "72600000",
            "scheme": "CPV",
            "description": "Computer support and consultancy services"
          },
          {
            "id": "80100000",
            "scheme": "CPV",
            "description": "Primary education services"
          },
          {
            "id": "80200000",
            "scheme": "CPV",
            "description": "Secondary education services"
          },
          {
            "id": "80400000",
            "scheme": "CPV",
            "description": "Adult and other education services"
          },
          {
            "id": "80500000",
            "scheme": "CPV",
            "description": "Training services"
          }
        ]
      }
    ],
    "title": "ODBST - Managed MIS Procurement",
    "value": {
      "amount": 500000,
      "currency": "GBP"
    },
    "status": "active",
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "It is the desire of the Trust to move to a single, off-site/cloud-hosted MIS platform across all of its schools, and this is the purpose of this procurement.  The Trust also recognises the importance of having the MIS as the 'Single Version of the Truth' in respect of pupil and staff records as the source of all identities across all systems within the Trust which should ensure seamless, automatic update processes wherever possible.  In this way, as far as is practicable, the Trust wishes to avoid:\n•\tDuplication of the effort currently involved in replicating key data fields across a variety of applications;\n•\tManual data transfer processes which require human intervention;\n•\tData transfers which involve scheduled 'batch' processes as these lead to latency in updates;\n•\tThe kinds of issues created by accidental mis-typing or shortening of names etc. that often lead to multiple different data entries for the same individual.\nThe Trust has decided to seek a partnership with the successful bidder, which will be tasked with all the necessary activities and processes involved in:\n•\tDesigning, Programme/Project Managing and Implementing a single MIS across all its school sites;\n•\tMigrating the data held in current systems;\n•\tComprehensive acceptance testing; \n•\tTraining users in the system's use; and \n•\tSupporting and maintaining the solution for up to five years and will contract accordingly.",
    "secondStage": {
      "invitationDate": "2021-11-09T00:00:00Z",
      "noNegotiationNecessary": true
    },
    "tenderPeriod": {
      "endDate": "2021-10-14T12:00:00+01:00"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "written"
    ],
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Competitive procedure with negotiation"
  },
  "parties": [
    {
      "id": "GB-FTS-28432",
      "name": "Oxford Diocesan Bucks Schools Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ1",
        "locality": "Stoke Mandeville",
        "postalCode": "HP22 5UZ",
        "countryName": "United Kingdom",
        "streetAddress": "Moat Farm, Marsh lane"
      },
      "details": {
        "url": "https://www.odbst.org.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Oxford Diocesan Bucks Schools Trust"
      },
      "contactPoint": {
        "url": "https://www.odbst.org.uk/page/?title=Procurement&pid=89",
        "name": "Steve Smith",
        "email": "steve.smith@moxton-education.com",
        "telephone": "+44 7831245572"
      }
    },
    {
      "id": "GB-FTS-28433",
      "name": "Oxford Diocesan Bucks Schools Trust",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Moat Farm, Marsh lane. Stoke Mandeville",
        "postalCode": "HP22 5UZ",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Oxford Diocesan Bucks Schools Trust"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}