Occupational Health System · UK public procurement notice

This preliminary market engagement notice has been issued by Leicester, Leicestershire and Rutland Combined Fire Authority also known as Leicestershire Fire and Rescue Service (LFRS).

The purpose of this preliminary market engagement is for LFRS to connect with suppliers of Occupational Health systems that are currently available on the market. We invite interest from suppliers to provide product information and engage in demonstrations of how their existing solutions will meet our present and future requirements.

Overview of Requirement

Leicestershire Fire and Rescue Service has around 700 employees, including 490 operational staff.

The Occupational Health department helps Leicestershire and Rescue Service ensure that its working practices do not have a negative impact on its employees' health, and that an employee's health does not impact their ability to perform their roles. This includes looking at both the mental and physical health of our workforce through different activities, including:

• Health screening for potential new employees
• Health surveillance of existing employees in line with relevant HSE legislation and requirements
• Periodic physical fitness testing for all operational personnel
• Management referrals in relation to sickness absence
• Self referrals for employee support including counselling and physiotherapy
• Immunisations where required

The Occupational Health department employs six full time members of staff and procures the services of healthcare professionals including doctors and nurses.

Further information can be obtained from the website www.leics-fire.gov.uk ↗

Requirement Details

The Occupational Health department requires an Occupational Health system to conduct the following tasks and activities:

• Diary management for the Scheduling of in-house appointments including automated reminders by e-mail/text messaging
• Recording and monitoring of health surveillance data
• Interface with spirometry (currently MIR Spirolab A23) and audiometry devices (currently Amplivox CA850)
• Management of referrals and generation of management referral reports
• Generate reports on activities for the service
• The system must comply with UK legislation and good practice for data protection
• Existing occupational health records from the existing OH system particularly relating to health surveillance will need to be migrated to the new system
• It would be desirable for the system to have the capability of an electronic questionnaire for recording fitness data
• It would be desirable for the system to have the ability for scheduled reports or APIs to enable automated reporting of statistics to the organisation's data warehouse (PowerBI)
• It would be desirable for the system to have the ability to integrate with either the organisation's HR system (FireWatch by Infographics) or Azure Entra (Active Directory) to enable the OH system to automatically update to reflect the organisation's employee changes to establishment - starters, changes of role, and leavers

Volumes

Leicestershire Fire and Rescue Service requires a total of seven licenses for the Occupational Health team. Access for fit forms and management reports may be required by managers.