Find a TenderCancelledProcurement termination notice

Published 25 Sept 2025, 11:28 BST

Official UK procurement notice

Occupational Health Services · HEALTH & CARE MANAGEMENT LIMITED for Southampton Solent University (Sept 2025)

Official notice

Authority: Southampton Solent University (Education)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable

Sectors: Health & Social Care (85) Delivery: South East (UKJ32)

Published estimate£240,000≈ £120k / year · £240,000 inc. VAT

Submissions closed 17 Oct 2025

Contract term 2 yrsends 30 Nov 2027 · up to 30 Nov 2030 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

Provision of Occupational Health Services to University Employees.

CPV: Company health services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£240,000

Contract period: 1 Dec 2025 – 30 Nov 2027 (2 yrs) · up to 30 Nov 2030 with extensionsValue: £240,000 exc. VAT · £240,000 inc. VAT

Delivery: South EastEligibility: SME eligibleVCSE eligible

Extensions: The University may wish to opt for an all inclusive fixed fee based on annual anticipated volume. If the successful supplier offers an Employee Assistance Programme then this may also be included in the contract. Additional services may be required if for example there are any changes to legal requirements. The University reserves the right to ask for best and final offers in the event that it becomes apparent that changes to the specification come to light that may not have been previously considered. · The contract may be extended for three (3) periods of twelve (12) months after the initial contract period subject to performance and agreement between the parties.

85147000 Company health services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: The RFQ documents set out the customer requirements including mandatory requirements and scored elements with each element allocated either a pass/fail or % Price is 40% and is based on a "price list" of 11 services, Further services are listed for information only but not scored, however the University may wish to take advantage of them if beneficial to do so once the contract has been awarded. Customer Requirements is 60% and this has 3 pass/fail criteria and 6 scored criteria.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Cancelled
Procurement threshold: Below threshold
Regulatory regime: Light touch regime
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 25 Sept 2025, 11:28 BST
Last source update: 30 Apr 2026, 13:41 BST
Authority reference: 25.PD.18B
FTS notice number: 2025/S 000-059583
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Company health services
Delivery area: South East (UKJ32)
Official registry OCID: ocds-h6vhtk-05a1d0 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 17 Oct 2025, 23:59 BST
Clarification deadline: 3 Oct 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

All relevant documentation is available via the University's

e-Tendering portal

Quotations are to be returned electronically via the In-Tend system found at in-tendhost.co.uk/solent ↗ by 12:00 Noon on Friday 17 October 2025.

Access to the InTend portal is free of charge but suppliers must register with InTend first in-tendhost.co.uk ↗ before being able to access the Solent page. The documentation will be visible on the Current Tenders page on in-tendhost.co.uk/solent ↗ and suppliers will need to express an interest in the project in order to access the documents.

All correspondence and clarifications will be done through the portal.

Further instructions regarding submission are contained in the RFQ.

Timeline

25 Sept 2025 → 30 Apr 2026 · 5 dates

Tender notice published397 days ago
25 Sept 2025, 11:28 BST
Clarification questions by388 days ago
3 Oct 2025, 23:59 BST
Submission deadline374 days ago
17 Oct 2025, 23:59 BST
Contract starts330 days ago
1 Dec 2025
Latest notice published180 days ago
30 Apr 2026, 13:41 BST

Notice history

5 events · 3 releases on Find a Tender · since 25 Sept 2025

Tender notice published
25 Sept 2025, 11:28 BST
UK4
Contract award notice published
18 Feb 2026, 12:19 GMT
UK6
Status changed to complete
18 Feb 2026, 12:19 GMT
Contract signature expected
2 Mar 2026, 23:59 GMT
scheduled
Procurement termination notice published
30 Apr 2026, 13:41 BST
UK12

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £550,0001 award inc. VAT; no net value published

Bids received 1010 from SMEs

Contracts signed 1

Awarded to	Value	Date	Status
HEALTH & CARE MANAGEMENT LIMITEDOccupational Health1 May 2026 – 30 Apr 2028 · up to 30 Apr 2031Extensions: Contract allows for 3 x 12 month extensions subject to agreement between the parties that performance and service still meets the University's requirements and expectations. · Options: The University may elect to incorporate an Employee Assistance Program into the main contract when its current contract with a different supplier expires. Contract value is an estimate as will depend on whether optional extensions are taken up and whether EAP is incorporated, will also depend on number of employees requiring the services.	£550,000 inc. VAT	17 Feb 2026	Awarded

Contracts

Contract 1 · HEALTH & CARE MANAGEMENT LIMITED
Signed
date not published
Value
—
Period
… – 30 Nov 2027
Status
cancelled (21 Apr 2026), Change in corporate structure notified after award. Failure to agree terms with preferred supplier, notified after award notice publication preferred supplier unable to meet or agree to supplier limit of liability as published in the tender documents when previously indicated agreement.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
10final-stage tenders	10	0	—

Contracting authority & participating public bodies

Southampton Solent University

Contracting authorityPublic authority - sub-central government GB-PPON: PRYP-4729-BYJL East Park Terrace, Southampton, South East, SO14 0YNContact email

Bidders & participating suppliers

1 commercial party on the notice

HEALTH & CARE MANAGEMENT LIMITEDAwarded supplierGB-COH: 04702271GB-PPON: PPVW-8151-QQTX Ground Floor Interchange, Croydon, London, CR0 2RDContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender30 Apr 2026, 13:41 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender18 Feb 2026, 12:19 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender25 Sept 2025, 11:28 BST