Find a TenderAwarded

Published 25 May 2023, 10:49 BST

Official UK procurement notice

Oak Tree Housing Association Out of Hours Reactive Repairs Contractor Framework

Official notice

Authority: Oak Tree Housing Association Ltd (Housing)

Framework agreementServicesOpen procedureSME suitable

Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: Scotland (UKM83)

Framework ceiling (notional)£300,000initial estimate £750,000 · framework ceiling, not attributable revenue · 11 value updates

Submissions closed 15 Aug 2023awarded 18 Sept 2023

Next notice expected 19 Jun 2023

What is being bought

Published requirement description

Contractor Framework for Out of Hours Multi-Trade Emergency Plumbing, Electrical and Joiner repairs to occupied properties. to the Association's housing stock in Inverclyde, Scotland.

CPV: Joinery work · Miscellaneous repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of electrical building installations

How this framework works

From the published notice

Places: up to 5 suppliers · 7 bids received (1.4 per place) · 28 appointed (full)

The lotProcurement structure

single lot · value published

Lot #1The scope of services to be delivered under this notice, includes but is not limited…AwardedRenewalPublished value£300,000

The scope of services to be delivered under this notice, includes but is not limited to Out of Hours Multi-Trade Emergency Plumbing, Electrical and Joiner repairs to occupied properties in the Buyers housing stock over the period of the framework. Further details will be contained in the ITT.

Delivery: Scotland · Inverclyde, Scotland

Extensions: The duration of this service provision shall 36 months which can be extended (at the sole discretion of the Contracting Authority) for two further periods of one year.Variant bids: not allowed

45421000 Joinery work 50700000 Repair and maintenance services of building installations 50711000 Repair and maintenance services of electrical building installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80Price: 40

Published sub-criteria (3)

Quality: 80
Price: 20
price: 20

Published award criteria (3)

Quality: 80
Price: 20
Price: 20

Conditions of participation1

Suitability
Candidates must be members of the Scottish and Northern Ireland Plumbing Employers' Federation (SNIPEF) or similar body. Candidates should be members of Select, NICEIC or similar body.

What this means for your bid

Price carries 40 of 120 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“Oak Tree Housing Association Out of Hours Reactive Repairs Contractor…” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 25 May 2023, 10:49 BST
Last source update: 20 Oct 2023, 10:31 BST
Award evaluation window: 15 Aug 2023 – …
FTS notice number: 2023/S 000-030986
Classification (CPV): Joinery workMiscellaneous repair and maintenance servicesRepair and maintenance services of building installationsRepair and maintenance services of electrical building installations
Delivery area: Scotland (UKM83)
Official registry OCID: ocds-h6vhtk-03cf46 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: Details of contract performance conditions are contained in the ITT.

Publisher note: The Contracting Authority may call off services or works from the framework agreement in accordance with the terms and conditions set out therein. Any call off contract shall be awarded to the most suitable supplier based on the criteria and evaluation method established in the framework agreement. The Contracting Authority reserves the right to i. rotate the call off services or works among the suppliers in the framework agreement ii. directly appoint a framework member for the provision of services or works without further competition in cases of exceptional circumstances, where there is no other capable supplier available or where there is an urgent need to provide the services or works. iii. undertake a mini-competition among the suppliers in the framework agreement for the provision of services or works when the Contracting Authority determines that a mini-competition is necessary to promote competition, ensure value for money, or achieve other procurement objectives iv. not call off any goods, services or works from the framework agreement, in whole or in part, at any time without incurring any liability to the suppliers. The Contracting Authority may terminate the call off contract at any time in accordance with the provisions set out in the framework agreement. (SC Ref:748088)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 15 Aug 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Supplier levy on call-offs (max %): document
Bid validity: 90 days from the deadline
Bids opened: 15 Aug 2023, 13:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

19 Jun 2023 → 20 Oct 2023 · 4 dates

Next notice expected
19 Jun 2023, 00:00 BST
Admission / appointment period endsperiod end, not a bid countdown
15 Aug 2023, 12:00 BST
Bids opened
15 Aug 2023, 13:00 BST
Notice published
20 Oct 2023, 10:31 BST

Notice history

16 events · 23 releases on Find a Tender · since 14 Jul 2023

Published value published: £750,000
14 Jul 2023, 16:18 BST
Status changed to active
14 Jul 2023, 16:18 BST
Procurement method changed
14 Jul 2023, 16:18 BST
Deadline published: 15 Aug 2023, 12:00 BST
14 Jul 2023, 16:18 BST
Published value updated to £2,000,000
14 Jul 2023, 16:48 BST
was £750,000
Published value updated to £700,000
17 Jul 2023, 08:39 BST
was £2,000,000
Published value updated to £550,000
17 Jul 2023, 08:40 BST
was £700,000
Published value updated to £325,000
17 Jul 2023, 08:40 BST
was £550,000
Published value updated to £50,000
17 Jul 2023, 08:40 BST
was £325,000
Published value updated to £65,000
17 Jul 2023, 08:40 BST
was £50,000
Published value updated to £125,000
17 Jul 2023, 08:41 BST
was £65,000
Published value updated to £60,000
17 Jul 2023, 08:41 BST
was £125,000
Published value updated to £200,000
17 Jul 2023, 08:42 BST
was £60,000
Published value updated to £300,000
17 Jul 2023, 08:42 BST
was £200,000
Status changed to unsuccessful
20 Oct 2023, 08:54 BST
Status changed to complete
20 Oct 2023, 10:19 BST

Routine re-releases (23)

2023-10: 8 releases · 20 Oct 2023, 20 Oct 2023
2023-07: 11 releases · 14 Jul 2023, 17 Jul 2023
2023-05: 1 release · 25 May 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 28admitted to the panel · see the list ↓

Bids received 76 from SMEs

Contracts signed 10latest 18 Sept 2023

10 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 030975-2023-1
Signed
18 Sept 2023
Value
£750,000
Status
active
Contract 030976-2023-1
Signed
18 Sept 2023
Value
£2,000,000
Status
active
Contract 030977-2023-1
Signed
18 Sept 2023
Value
£700,000
Status
active
Contract 030978-2023-1
Signed
18 Sept 2023
Value
£550,000
Status
active
Contract 030979-2023-1
Signed
18 Sept 2023
Value
£50,000
Status
active
Contract 030981-2023-1
Signed
18 Sept 2023
Value
£125,000
Status
active
Contract 030982-2023-1
Signed
18 Sept 2023
Value
£65,000
Status
active
Contract 030983-2023-1
Signed
18 Sept 2023
Value
£325,000
Status
active
Contract 030984-2023-1
Signed
18 Sept 2023
Value
£200,000
Status
active
Contract 030986-2023-1
Signed
18 Sept 2023
Value
£300,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7bids · 7 electronic · 7 from abroad	6	—	—

Contracting authority & participating public bodies

Oak Tree Housing Association Ltd

Contracting authorityHousingBody governed by public lawHousing and community amenities 40 West Stewart Street, Greenock, Scotland, PA15 1SHContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Greenock Sheriff Court and Justice of the Peace CourtReview body Greenock

Process and specification contact points (1)

Brown + WallaceProcess contact point Glasgow, ScotlandContact email, phone

Framework contractors & participating bidders

28 commercial parties on the notice

ANDREW P. ORR (DECORATORS) LIMITEDFramework contractor 959 Sauchiehall Street, GLASGOW, Scotland, G3 7TQContact phone
Alliance Group Management limitedFramework contractor 60 Captain street, Greenock, Scotland, PA15 4LQContact phone
AlphaComm systems LTDFramework contractor 259 Summerlee Street, Glasgow, Scotland, G33 4DBContact phone
Alwurk Electric LtdFramework contractor 3 McKay Crescent, Johnstone, Scotland, pa5 9dlContact phone
Anderson Property ServicesFramework contractor 3 Buchanan House, Burnside Lane, Hamilton, UK, ml36qpContact phone
Aquila Contracts LtdFramework contractor 1 Ratho Street, Greenock, Scotland, PA15 2BUContact phone
Bell Group LimitedFramework contractor Bell Business Park, Rochsolloch Road, Airdrie, Scotland, ML6 9BGContact phone
CES LtdFramework contractor 90 Neil Street, Greenock, Scotland, PA16 9JFContact phone
City Gate Construction LimitedFramework contractor Unit 3, Imperial Park, West Avenue, Linwood, UK, PA1 2FBContact phone
Clyde Contracts & SuppliesFramework contractor Drumkinnon Cottage, Pier Road, Alexandria, Scotland, PO BOX 5039Contact phone

Show 18 more suppliers

DAMM EnvironmentalFramework contractor 5 Seaforth Road North, Hillington Park, Glasgow, Scotland, G52 4 JQContact phone
Fortress Security Alarms LtdFramework contractor 6 Langlands Street, Kilmarnock, Scotland, KA1 2AHContact phone
InverweldFramework contractor 34 King Street, Port Glasgow, Port Glasgow, Scotland, PA14 5JEContact phone
Invincible Security Ltd.Framework contractor Invincible House, Harbour Place, ardrossan, Scotland, ka22 8buContact phone
James Frew LtdFramework contractor James Frew Ltd, 83 New Street, Stevenston, Scotland, KA20 3HDContact phone
John Doherty & Co. Ltd.Framework contractor Unit 4 Nu Skope Business Centre, Station Road, Old Kilpatrick, Glasgow, Scotland, G605LPContact phone
KD CommsFramework contractor 367, Mosspark Boulevard, Glasgow, Scotland, G521JHContact phone
KPM Contractors LtdFramework contractor 8 Lenziemill Road, Cumbernauld, Scotland, G672RLContact phone
Lanes Group PlcFramework contractor 300 Lansdowne Road, Monton, Eccles, Mancheester, Scotland, M30 9PJContact phone
Lux FabricationFramework contractor Alton Farm, Fallin, Stirling, UK, FK77LXContact phone
Magnus Electrical Services LimitedFramework contractor 6-8 Achamore Road, Glasgow, Scotland, G15 8QSContact phone
Martec Engineering Group LtdFramework contractor Block 7, 20 Clydesmill DR, Glasgow, UK, G32 8RGContact phone
Mitie Property Services (UK) LtdFramework contractor 35 Duchess Road, Glasgow, UK, G73 1AUContact phone
Property One LimitedFramework contractor 71 Whitefield Road, Glasgow, Scotland, G51 2SGContact phone
R.F.Watters Roofing&Building Contractors LtdFramework contractor 18 Dellingburn Street, Greenock, Greenock, UK, PA15 4TWContact phone
Sound ServiceFramework contractor unit 27, Elderpark Workspace, 100 Elderpark Street, Glasgow, UK, G51 3TRContact phone
WQS WONDERSEAL LtdFramework contractor 10/61 Springfield Road, Salsburgh, Shotts, UK, ML7 4LPContact phone
Whyte & ChristieFramework contractor 2 Mount Pleasant Street, Greenock, Scotland, PA154DBContact phone

Official documents & specifications (22)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria

Show 14 more documents

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria