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AwardedFind a Tender · award
BuyerNHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
StatusAwarded
Deadline2 Dec 2025
Value£125,000
Published22 Dec 2025

What is being bought

NHS Wales Shared Services Partnership, Primary Care Services Business Support Team, recently based in Dupont, Mamhilad Estate, Pontypool, houses several different sub-teams of the Business Support Department. These teams provide critical services to NHS Wales Shared Services Partnerships, Primary Care Services (PCS) stakeholders and customers, both internal and external. This includes the following services: Live Patient Medical Records The Provision of the Patient Medical Records (PMR) service and the associated medical records movement. PCS currently provide this service to 129 GP Practices across Wales, consisting of over 1,200,000 patient records. The service relates to the storage of live patient medical records in our Central archive as opposed to on-site in GP Practices. The service has expanded since being established in 2015, providing opportunity within Primary Care to expand and offer additional services to optimise the use of space in General Practice. PCS staff require constant access to these medical records as they are picked and returned daily. Deceased & Suspense Medical Records The Management of an All-Wales archive service for Primary Care Contractors and PCS Staff. All Welsh Deceased & Suspense records are stored in line with legal requirements set by Welsh Government: These records also require regular retrieval as part of the Health Record Request service provided by PCS. As a result of the recent relocation of our entire archive including live PMR, suspense and recently deceased patients’ medical records, the decision was made to maximise the space in the new building and therefore increase the height of the racking to 4 tier (rather than the 3 tier in the previous building). In order to allow safe access to the records on the higher tiers, the NWSSP Health and Safety department advised the introduction of Mobile Elevated Working Platforms (MEWPs) to retrieve or replace medical records. It was agreed that the procurement of a push able MEWP rather than drivable would ensure that the machine can easily be manoeuvred in and out the narrow isles (100cm) between the racking and this would cause less damage to the racking infrastructure. NWSSP are looking to lease 9 Mobile Elevated Work Platforms (MEWP) for an initial period of 3 years, with the possibility of two subsequent extensions of 2 years.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

NWSSP Mobile Elevating Work Platforms

Statusactive
Value£105,117
Contract periodFrom 12 Jan 2026 to 11 Jan 2029

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-059843
Latest release ID085568-2025
Latest release timestampMon Dec 22 2025 16:54:13 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/071378-2025
Tender statuscomplete
Procurement methodopen
Procurement method detailsBelow threshold - open competition
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release0
Parties in latest release2

Notice history

DateEventReference
22 Dec 2025award, contract085568-2025
5 Nov 2025tender071378-2025
11 Sept 2025planning055666-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (3 releases)
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5 Nov 2025 · 071378-2025 · tender
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        "email": "Michael.Butler2@wales.nhs.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
11 Sept 2025 · 055666-2025 · planning
{
  "id": "055666-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-09-11T09:56:13+01:00",
  "ocid": "ocds-h6vhtk-059843",
  "buyer": {
    "id": "GB-NHS-RQF",
    "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
  },
  "tender": {
    "id": "ocds-h6vhtk-059843",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-01-11T23:59:59+00:00",
          "startDate": "2026-01-12T00:00:00+00:00",
          "maxExtentDate": "2031-01-11T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "42410000",
            "scheme": "CPV",
            "description": "Lifting and handling equipment"
          }
        ]
      }
    ],
    "title": "MOBILE ELEVATING WORK PLATFORMS",
    "value": {
      "amount": 125000,
      "currency": "GBP",
      "amountGross": 150000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "NHS Wales Shared Services Partnership (NWSSP) Primary Care Services, is preparing a new tender for the leasing of nine Mobile Elevating Work Platforms (MEWPs). These will support the safe retrieval and replacement of medical records following the introduction of 4-tier racking at its central archive. A previous tender in early 2025 explored purchase vs leasing; market research confirmed leasing offers best value due to servicing and maintenance costs. This notice seeks early engagement with suppliers ahead of the revised tender process.",
    "communication": {
      "futureNoticeDate": "2025-11-03T23:59:59+00:00"
    },
    "aboveThreshold": false,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-NHS-RQF",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL22",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF14 3UZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "RQF",
        "scheme": "GB-NHS"
      },
      "contactPoint": {
        "name": "Michael Butler",
        "email": "michael.butler2@wales.nhs.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "055666-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/055666-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-09-11T09:56:13+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-11-01T23:59:59+00:00",
        "description": "Please contact Michael.Butler2@wales.nhs.uk for further details relating to this upcoming opportunity. "
      }
    ]
  },
  "initiationType": "tender"
}