Find a TenderAwarded

Published 29 Nov 2022, 13:24 GMT

Official UK procurement notice

(NU/1846) Student Admissions System Phase 3

Official notice

Authority: Newcastle University (Education)

ServicesNegotiated without publication of a contract notice

Sectors: IT Services & Software (72) Delivery: North East (UKC22)

Awarded value£210,000published contract · exc. VAT

Awarded 29 Nov 2022

Awarded to Crimson Limited

What is being bought

Published requirement description

Newcastle University will enter into a contract with Crimson to supply services as part of the Admissions System Project to support the Universities Admissions System and the ‘Apply to Newcastle’ Portal to maintain the Admissions application process.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1Total number of call off days 240 to include but not exclusively or implicitly due to…

Total number of call off days 240 to include but not exclusively or implicitly due to the Agile nature of the project

Dashboards and Reporting
Agent B2B enhancement
Kanban items as specified based on business need
Knowledge Engine
Student Wellbeing integration
Web Integration
Delivery and BAU Support
Training and BAU Handover

Support - BAU support of a maximum of 75 days over a 12 month period

Delivery: North East

Procedure terms & legal framework

From the official record

Procedure method: Negotiated without publication of a contract notice
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 29 Nov 2022, 13:24 GMT
Last source update: 29 Nov 2022, 13:24 GMT
Authority reference: DN644901
FTS notice number: 2022/S 000-033780
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: North East (UKC22)
Official registry OCID: ocds-h6vhtk-03891f Find a Tender

Why no open competition

The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Published justification

Intention to award a contract under UK Statutory Instrument 2015 No. 102 Part 2 Chapter 2

Section 3 Regulation 32(1)(b)(ii) and (iii) as Crimson are the current strategic delivery partner for the Admissions System and ‘Apply to Newcastle Portal’ and they have built the Admissions system. The University will not be moving away from this system and there is currently not another partner who could support the system. Crimson would have the capabilities to move the system into BAU for the University and ensure ongoing support of the system and the current business needs.

The award is lawful according to:

The negotiated procedure without prior publication may be used for public works contracts,

public supply contracts and public service contracts in any of the following cases:

competition is absent for technical reasons and.
the protection of exclusive rights, including intellectual property rights

Review and risk notes

Review procedure: The University will incorporate a standstill period at the point information on the award of the
contract is communicated to tenderers. That notification will provide full information on the
award decision. The standstill period, which will be for a minimum of 10 calendar days,
provides time for unsuccessful tenderers to challenge the award decision before the
contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive
knowledge of breach.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £210,0001 contract exc. VAT

Contracts signed 1latest 29 Nov 2022

Awarded to	Value	Date	Status
Crimson LimitedSME	£210,000 †	—	Awarded

Contracts

Contract 033780-2022-NU/1845-1 · Crimson LimitedSME
Signed
29 Nov 2022
Value
£210,000
Status
active

Contracting authority & participating public bodies

Newcastle University

Contracting authorityEducationBody governed by public lawEducation Newcastle University, Procurement Services, Kingsgate, Newcastle, North East, NE1 7RUContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Crimson LimitedAwarded supplier 2640 Kings Court, The Crescent, Birmingham Business Park, Birmingham, West Midlands, B37 7YE

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.