(NU/1752) - Upgrade or Replacement, and Maintenance, of a Fire Alarm Monitoring System

Authority: University of Newcastle upon Tyne t/a Newcastle University (Education)

ServicesOpen procedure

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: North East (UKC22)

Budget not disclosedValue not published

Submissions closed 7 Mar 2022

What is being bought

Published requirement description

The University wishes to appoint a suitable Contractor to upgrade or replace the eBMS system, to an agreed plan and programme, resulting in a single fire alarm monitoring system to allow users to control and monitor all the fire alarm systems in the building or Campus as well as providing an open platform for integration of other systems on site.

To include but not limited to:

maintaining both the existing systems whilst upgrading eBMS to CrossTalk 3, or replacing the eBMS system;
migrating the Bold system to the new fire alarm monitoring system;
interfacing the new system directly with Planon to allow defects to be raised automatically direct to the fire alarm service company without the need for helpdesk intervention;
interfacing the new system directly with CCTV and intruder alarm systems / security software;
developing the new system to raise an automatic defect request to service providers or internal teams for all alarms;
maintenance and expansion of the new fire alarm monitoring system;
Provision of training and system/user documentation in Microsoft Office and PDF formats.

CPV: Fire-alarm system installation work · Fire-alarm systems · Repair and maintenance services of electrical building installations

The lotProcurement structure

single lot · no lot value published

Lot #1Renewal

Delivery: North East

Extensions: Option to extend by one further period of 12 months · The contract is expected to be renewed upon expiry or terminationVariant bids: not allowed

31625200 Fire-alarm systems 45312100 Fire-alarm system installation work

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Closed
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 3 Feb 2022, 14:30 GMT
Last source update: 3 Feb 2022, 14:30 GMT
Award evaluation window: 7 Mar 2022 – …
Authority reference: DN595850
FTS notice number: 2022/S 000-003149
Classification (CPV): Fire-alarm system installation workFire-alarm systemsRepair and maintenance services of electrical building installations
Delivery area: North East (UKC22)
Official registry OCID: ocds-h6vhtk-0312e8 Find a Tender

Review and risk notes

Review procedure: The University will incorporate a standstill period at the point information on the award of the
contract is communicated to tenderers. That notification will provide full information on the
award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive
knowledge of breach.

Publisher note: Expressions of interest in this project can be made by registering via the University e-tender system at: https://procontract.due-north.com/Login The deadline for expressing an interest is 2nd March 2022 12pm

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 7 Mar 2022, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 7 Mar 2022, 12:30 GMT

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

3 Feb 2022 → 7 Mar 2022 · 3 dates

Notice published
3 Feb 2022, 14:30 GMT
Submission deadline
7 Mar 2022, 12:00 GMT
Bids opened
7 Mar 2022, 12:30 GMT

Contracting authority & participating public bodies

University of Newcastle upon Tyne t/a/ Newcastle University

Contracting authorityEducationBody governed by public lawEducation King's Gate, Newcastle upon Tyne, North East, NE1 7RUContact name, email, phone Published organisation website ↗

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.