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Published 12 Jul 2021, 16:34 BST

Official UK procurement notice

NSS12525 IBML Scanner · UK public procurement notice

Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS) (NHS & healthcare)·Consortium: 3 public authorities

Framework agreement2 lotsGoodsOpen procedureSME suitable

Sectors: Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: Scotland (UKM)

Framework ceiling (notional)£50,000,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update

Submissions closed 24 Jan 2022awarded 6 Oct 2025

Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Replacement high volume scanners for prescription scanning

Recurrence: 4 years

CPV: Apparatus for sound, video-recording and reproduction · Audio-visual equipment · Audio-visual materials · Cameras · Closed circuit television services · Closed-circuit television apparatus · Communications network · Communications server software package · Computer equipment and supplies · Computer expansion services · Computer network services · Computer upgrade services · +70 more

How this framework works

From the published notice

Places: up to 5 suppliers · 9 bids on the busiest of 2 lots (1.8 per place) · 5 appointed (full)

Lots and requirements (2)Procurement structure

2 lots · all with a published value · evaluation weights differ by lot

Lot #1IT Hardware CatalogueCancelledRenewalPublished value£30,000,000

Replacement high volume scanners for prescription scanning. Additional information: Call off from Scottish Procurement Framework SP-21-012

Delivery: Scotland · Across the geography of Scotland.

Extensions: The initial duration of the framework agreement will be 24 months with the option to extend for up to 2 further 12 month periods.Variant bids: not allowed

38520000 Scanners

Lot #2IT Infrastructure ProjectsCancelledRenewalPublished value£20,000,000

Lot 2 of the framework agreement will be multi supplier and will cover higher value or more complex requirements such as hardware installations and integrations (including Audio-visual and Network Infrastructure Solutions). Contractors will offer a broad range of products and services across the 5 product groups (General IT Peripherals; Audio-Visual; Desktop Print; Networking; Servers and Storage equipment). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015.

Delivery: Scotland · Across the geography of Scotland.

Extensions: The initial duration of the framework agreement will be 24 months with the option to extend for up to 2 further 12 month periodsVariant bids: not allowed

30200000 Computer equipment and supplies 30216100 Optical readers 30216110 Scanners for computer use 30230000 Computer-related equipment 30232100 Printers and plotters 30233000 Media storage and reader devices

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Split
1 · IT Hardware Catalogue	50%	50%
2 · IT Infrastructure Projects	40%	60%

Conditions of participation2

Economic & financial standing
The Authority will undertake a Company Financial Assessment for each Tenderer using Dun & Bradstreet (D&B) Failure Risk Score for the Tenderer and any consortia or reliance members, as detailed in the minimum level(s) of standards required below.
Details of the D&B ”A Guide to Dun & Bradstreet’s Predictive Indicators” – can be found using the http address below:
www.dnb.co.uk/about-us/our-analyti… ↗
There must be no qualification or contra-indication from any evidence provided in support of the Tenderers economic and financial standing.
The Authority has the right to request copies of financial accounts and insurance certificates which are not held electronically.
Minimum: If the D&B Failure Risk Score is 50 or more you will receive a pass for this assessment. If the D&B Failure Risk Score is less than 50 or no D&B Risk Failure score is available the Authority will contact the Tenderer and seek further information. The Authority will then use this …
Technical & professional ability
Bidders will be required to confirm that they meet the required Environmental Management Standards.
Bidders will also be expected to be cyber resilient accredited within 6 months of the contract award date.
Minimum: Environmental Management Standards The contractor will be expected to maintain a standard of environmental protection, including, where appropriate, accreditation to ISO14001/EMAS or equivalent standards. Cyber Security The minimum acceptable level of cyber security accreditation…

What this means for your bid

Price carries 50–60 points depending on the lot. Read the split per lot below.
“NSS12525 IBML Scanner” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 4 years
First published: 12 Jul 2021, 16:34 BST
Last source update: 24 Oct 2025, 15:01 BST
Award evaluation window: 24 Jan 2022 – …
FTS notice number: 2025/S 000-068265
Classification (CPV): Apparatus for sound, video-recording and reproductionAudio-visual equipmentAudio-visual materialsCamerasClosed circuit television servicesClosed-circuit television apparatusCommunications networkCommunications server software packageComputer equipment and suppliesComputer expansion services
+72 more
Computer network servicesComputer upgrade services
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-02c6ea Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the
courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts
(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of
Session.

Publisher note: (SC Ref:812115)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Appointment period ends: 24 Jan 2022, 15:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 24 Jan 2022, 16:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

1 Oct 2021 → 24 Oct 2025 · 4 dates

Next notice expected
1 Oct 2021, 00:00 BST
Admission / appointment period endsperiod end, not a bid countdown
24 Jan 2022, 15:00 GMT
Bids opened
24 Jan 2022, 16:00 GMT
Notice published367 days ago
24 Oct 2025, 15:01 BST

Notice history

8 events · 5 releases on Find a Tender · since 13 Jan 2022

Published value updated to £50,000,000
13 Jan 2022, 14:15 GMT
was £25,000,000
Status changed to active
13 Jan 2022, 14:15 GMT
Procurement method changed
13 Jan 2022, 14:15 GMT
Deadline moved to 24 Jan 2022, 15:00 GMT
13 Jan 2022, 14:15 GMT
-7 days · was 31 Jan 2022, 15:00 GMT
Deadline published: 31 Jan 2022, 15:00 GMT
13 Jan 2022, 14:15 GMT
Buyer details updated
13 Jan 2022, 14:15 GMT
Status changed to complete
7 Jun 2022, 10:38 BST
Buyer details updated
24 Oct 2025, 15:01 BST

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	24 Jan 2022	31 Jan 2022	+7 d
—	Bid openingConditions for opening of tenders · IV.2.7	24 Jan 2022	31 Jan 2022	+7 d

The extension of 7 days is to account for the potential delays attributed to the new Covid variant.

Routine re-releases (5)

2022-01: 1 release · 13 Jan 2022
2021-07: 1 release · 12 Jul 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 5admitted to the panel · see the list ↓

Bids received 91 from SMEs · busiest of 2 lots

Contracts signed 3latest 6 Oct 2025

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 068265-2025-NSS12525 IBML Scanner-1
Signed
6 Oct 2025
Value
£174,000
Status
active
IT Hardware Catalogue
Signed
13 May 2022
Value
£30,000,000
Status
active
IT Infrastructure Projects
Signed
13 May 2022
Value
£20,000,000
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · IT Hardware Catalogue	8bids · 8 electronic · 8 from abroad	1	—	—
2 · IT Infrastructure Projects	9bids · 9 electronic · 9 from abroad	0	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)

Contracting authorityNHS & healthcareBody governed by public lawHealth 1 South Gyle Crescent, Edinburgh, Scotland, EH12 9EBContact email, phone

Consortium members and other public bodies

Scottish GovernmentContracting authorityCentral purchasing bodyMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services Glasgow, ScotlandContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Glasgow Sheriff CourtReview body Glasgow
Sheriff Court HouseReview bodyReview contact point EdinburghContact email, phone

Framework contractors & participating bidders

5 commercial parties on the notice

ComputacenterFramework contractor Haston House, 2 Redheughs Rigg,, South Gyle, Edinburgh, Scotland, EH12 9DQContact email, phone
Computacenter (UK) LimitedFramework contractor Hatfield Business Park, Hatfield Avenue, Hatfield, UK, SG18 0FLContact phone
Insight Direct (UK) LtdFramework contractor 5 Candymill Lane, Hamilton, Scotland, ML3 0FDContact phone
SoftcatFramework contractor 8 Nelson Mandela Place, Glasgow, Glasgow, Scotland, G2 1BTContact phone
XMA LtdFramework contractor Unit 2 Junction 24 Business Park, Helen Street, Glasgow, UK, G513HFContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.