Official UK procurement notice
NSDC-1722 Property Safety and Compliance Check Service and Maintenance Contract for Newark and Sherwood District Council
Authority: Newark And Sherwood District Council (Local council)·On behalf of: Welland Procurement
What is being bought
Published requirement descriptionNewark and Sherwood District Council (NSDC) is seeking to form a contract with one Contractor suitably qualified and experienced Property Safety and Compliance Check Contractor (PSCC/C) to deliver essential health, safety, statutory and regulatory compliance checks across all domestic properties under its management to be delivered under a Three-Star Contract which is a Fully Inclusive Service, Maintenance, Repair and Compliance Contract. The Contract shall operate on a fully inclusive basis whereby the PSCC/C shall be responsible for the inspection, servicing, maintenance, repair and continued operational performance of all heating and hot water systems included within the Contract throughout the Contract Term. The contract will also require the successful PSCC/C to provide operational support to NSDC's Remedial Repairs and Void Management functions, where required and in accordance with the requirements set out within the specification.
The Contractor will be responsible for ensuring compliance with all relevant legislation, industry standards, Approved Codes of Practice (ACOPs) and manufacturer requirements, whilst maintaining accurate records, certification and audit trails. Services shall be delivered in a resident-focused manner, adhering to NSDC's access procedures and safety requirements.
Read the full description (1,796 more characters)
The Contract places a strong emphasis on quality assurance, safety, asset longevity and evidence-based compliance, requiring robust reporting, digital documentation and performance management throughout the Contract Term. The Contractor will work collaboratively with NSDC to support tenant safety, regulatory compliance and the effective management of the Council's housing assets.
Further information about the work requirements can be obtained in the tender documentation within this tender pack.
Contract Term and Duration
The contract commencement date is: 1st April 2027.
The Council propose to enter into one Contract for an initial period of four (4) years with the preferred supplier, with an option to extend for a further period of one (1) year, subject to an annual review by the Council. Any proposed extension is subject to
satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed.
Contract Terms
The Contractor will operate under the conditions of the JCT Measured Term Contract 2024 including Volume 2a.
Contract Value
The total contract value for this procurement is £7.4m excluding VAT. Please note: the Council reserves the right to reject any submissions that are over budget without further evaluation.
Procurement Procedure
Open procedure in accordance with Procurement Act 2023.
Additional Information
This procurement process is being managed by Welland Procurement in partnership with the Council. Further information on Welland Procurement can be found at:
http://wellandprocurement.org.uk/
Suppliers are welcome to view the opportunity and access the tender documents on the East Mids Tenders portal using the link below: https://www.eastmidstenders.org/
Project ID: DN830598
CPV: Building installation work · Gas distribution and related services · Repair and maintenance services of building installations
The lotProcurement structure
single lot · value publishedLot #1Lot 1RenewalPublished value£7,400,000
- Value
- £7,400,000 exc. VAT · £8,880,000 inc. VAT
- Extensions
- Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality — Question 1 - 7% Question 2 - 13% Question 3 - 13% Question 4 - 7% Question 5 - 5% Question 6 - 5% Question 7 - Social Value - 10%
- Price — Price - 40%
No conditions of participation were published on the notice; check the tender documents.
Competition analysis · published record, not a forecast of who will bid
How Newark And Sherwood District Council buys Building installation work (CPV 4530) — and who usually turns up
Newark And Sherwood District Council’s own published record, next to the East Midlands market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Building installation work (CPV 4530) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Newark And Sherwood District Council
contract notices in 36 months: 1 in CPV 4530 · 13 in division 45 (1 route not published) · 25 in all categories (1 without competition · 1 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in this industry (CPV 45), last 36 months: 12 lots. 9 lots are from Procurement Act 2023 notices (bids assessed, middle 5) and 3 from older notices (bids received, middle 10).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in this industry (CPV 45), last 36 months: 12 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in this industry (CPV 45), last 36 months: 8 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this buyer’s tenders in this industry (CPV 45), last 36 months: 4 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 61 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in this industry (CPV 45), last 36 months: 12 notices.
East Midlands · Building installation work (CPV 4530)
contract notices delivered in East Midlands in 36 months: 59 in CPV 4530 (48 competed, 8 route not published) · 1,352 in division 45 (1,002 competed, 249 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 4530), last 36 months: 18 lots. 16 lots are from Procurement Act 2023 notices (bids assessed, middle 8) and 2 from older notices (bids received, middle 6).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 4530), last 36 months: 18 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 4530), last 36 months: 13 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this sector (CPV 4530), last 36 months: 14 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 4530), last 36 months: 17 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this sector (CPV 4530), last 36 months: 25 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on this buyer’s own usual movement over 8 lots (division 45), applied to the £7,400,000 estimate on this notice.
A benchmark, not a price to bid.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Sept 2026, 14:48 BST
- Last source update
- 23 Sept 2026, 14:48 BST
- Award evaluation window
- Submission end — 7 Dec 2026, 23:59 GMT
- Authority reference
DN830598- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0778c2Find a Tender
How to participate & submission route
Official notice Submit via East Midlands Tendering- Expression of interest (EOI)
- —
- Tender submission deadline
- 30 Oct 2026, 12:00 GMT
- Clarification deadline
- 23 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice publishedearlier today23 Sept 2026, 14:48 BST
- Clarification questions byin 30 days23 Oct 2026, 12:00 BST
- Submission deadlinein 37 days30 Oct 2026, 12:00 GMT
- Award decision expected byin 75 days7 Dec 2026, 23:59 GMT
- Contract startsin 189 days1 Apr 2027, 00:00 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Tender notice published23 Sept 2026, 14:48 BSTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Welland ProcurementProcess contact pointProcuring entityBuyer
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
- Bidding documents and specifications Home page of procurement portal where tender documents are available.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender