Official UK procurement notice
NSDC-1705 Property Safety and Compliance Check Service and Maintenance Contract for Newark and Sherwood District Council
Authority: Newark And Sherwood District Council (Local council)·On behalf of: Rutland County Council
What is being bought
Published requirement descriptionNewark and Sherwood District Council (NSDC) is seeking to form a contract with one Contractor suitably qualified and experienced Property Safety and Compliance Check Contractor (PSCC/C) to deliver essential health, safety, statutory and regulatory compliance checks across all domestic properties under its management to be delivered under a Three-Star Contract which is a Fully Inclusive Service, Maintenance, Repair and Compliance Contract. The Contract shall operate on a fully inclusive basis whereby the PSCC/C shall be responsible for the inspection, servicing, maintenance, repair and continued operational performance of all heating and hot water systems included within the Contract throughout the Contract Term. The contract will also require the successful PSCC/C to provide operational support to NSDC's Remedial Repairs and Void Management functions, where required and in accordance with the requirements set out within the specification.
The Contractor will be responsible for ensuring compliance with all relevant legislation, industry standards, Approved Codes of Practice (ACOPs) and manufacturer requirements, whilst maintaining accurate records, certification and audit trails. Services shall be delivered in a resident-focused manner, adhering to NSDC's access procedures and safety requirements.
The Contract places a strong emphasis on quality assurance, safety, asset longevity and evidence-based compliance, requiring robust reporting, digital documentation and performance management throughout the Contract Term. The Contractor will work collaboratively with NSDC to support tenant safety, regulatory compliance and the effective management of the Council's housing assets.
Further information about the work requirements can be obtained in the tender documentation within this tender pack.
Contract Term and Duration
The contract commencement date is: 1st April 2027.
The Council propose to enter into one Contract for an initial period of four (4) years with the preferred supplier, with an option to extend for a further period of one (1) year, subject to an annual review by the Council. Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed.
Contract Terms
The Contractor will operate under the conditions of the JCT Measured Term Contract 2024 including Volume 2a.
Contract Value
The total contract value for this procurement is £7.4m excluding VAT. Please note: the Council reserves the right to reject any submissions that are over budget without further evaluation.
Procurement Procedure
Open procedure in accordance with Procurement Act 2023.
Additional Information
This procurement process is being managed by Welland Procurement in partnership with the Council. Further information on Welland Procurement can be found at:
Suppliers are welcome to view the opportunity and access the tender documents on the East Mids Tenders portal using the link below: www.eastmidstenders.org ↗
Project ID: DN828631
CPV: Building installation work · Gas distribution and related services · Repair and maintenance services of building installations
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£7,400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Question 1 - 7% Question 2 - 13% Question 3 - 13% Question 4 - 7% Question 5 - 5% Question 6 - 5% Question 7 - Social Value - 10%
- Price
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 7 Sept 2026, 18:18 BST
- Last source update
- 21 Sept 2026, 13:57 BST
- Award evaluation window
- Submission end – 7 Dec 2026
- Authority reference
DN828631- FTS notice number
2026/S 000-084641- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f401Find a Tender
How it was run
Official notice- Submission deadline
- 30 Oct 2026, 12:00 GMT
- Clarification deadline
- 23 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
7 Sept 2026 → 1 Apr 2027 · 6 dates- Tender notice published51 days ago7 Sept 2026, 18:18 BST
- Latest notice published37 days ago21 Sept 2026, 13:57 BST
- Clarification questions by5 days ago23 Oct 2026, 12:00 BST
- Today29 Oct 2026
- Submission deadlinein 26h30 Oct 2026, 12:00 GMT
- Award decision expected byin 39 days7 Dec 2026, 23:59 GMT
- Contract startsin 153 days1 Apr 2027, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 7 Sept 2026- Tender notice published7 Sept 2026, 18:18 BSTUK4
- Tender notice published16 Sept 2026, 16:04 BSTUK4
- Deadline moved to 30 Oct 2026, 12:00 GMT16 Sept 2026, 16:04 BST+14 days · was 16 Oct 2026, 12:00 BST
- Procurement termination notice published21 Sept 2026, 13:57 BSTUK12
- Status changed to cancelled21 Sept 2026, 13:57 BST
Published amendments (1)
Revised Tender Submission deadline date. Doc 1 and Doc 4 have been amended to reflect the revised procurement timeline and return date.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 21 Sept 2026 | CancelledThe contracting authority has decided to terminate the procurement procedure following a review of the mandatory requirements contained within the Invitation to Tender documentation. The review identified a requirement that the authority now considers should be amended. As this amendment may affect supplier participation and competition, the contracting authority has concluded that it is appropriate to terminate the current procurement process and re-issue the opportunity with revised documentation. This decision has been taken in the interests of transparency, fairness and equal treatment of suppliers. |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- Rutland County CouncilBeneficiary authority
- Welland ProcurementProcess contact pointProcuring entityBuyer
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Home page of procurement portal where tender documents are available
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender