Official UK procurement notice
NPS Framework Agreement for the Supply and Distribution of Packaged Food and Beverages
Authority: Caerphilly County Borough Council (Local council)
What is being bought
Published requirement descriptionNo description was published on the notice. See the official documents.
CPV: Food, beverages, tobacco and related products
The lotProcurement structure
single lot · no lot value publishedLot #1The NPS established a Framework Agreement for the Supply and Distribution of Packaged…
The NPS established a Framework Agreement for the Supply and Distribution of Packaged Foods and Beverages which has since been novated over to Caerphilly County Borough Council.
There are 32 geographical zones within the framework with the indicative expenditure for the initial term of the agreement (4 years):-
GBP 106000000.00 exc vat
Zones =
Zone 1 Blaenau Gwent
Zone 2 Bridgend
Zone 3 Caerphilly
Zone 4 Cardiff
Zone 5 Carmarthenshire
Zone 6 Ceredigion
Zone 7 Conwy
Zone 8 Denbighshire
Zone 9 Flintshire
Zone 10 Gwynedd
Zone 11 Isle Of Anglesey
Zone 12 Merthyr Tydfil
Zone 13 Monmouthshire
Zone 14 Neath Port Talbot
Zone 15 Newport
Zone 16 Pembrokeshire
Zone 17 Powys– North
Zone 18 Powys – South
Zone 19 Rhondda Cynon Taf
Zone 20 City and County of Swansea
Zone 21 Torfaen
Zone 22 Vale of Glamorgan
Zone 23 Wrexham
Zone 24 Abertawe Bro Morgannwg University Health Board
Zone 25 Aneurin Bevan Health Board
Zone 26 Betsi Cadwaladr University Health Board
Zone 27 Cardiff and Vale University Health Board
Zone 28 Cwm Taf Health Board
Zone 29 Hywel Dda Health Board
Zone 30 Powys Teaching Health Board
Zone 31 Velindre NHS Trust
Zone 32 All Wales
The aforementioned Lots and their associated Geographical Zones were not restricted to specific Customer Organisations i.e. Customer Organisations could commission through any of the lots and the associated geographical zones.
The purpose of the procurement was to identify Bidders which represented the most economically advantageous solution for the supply and distribution of specified delivered products as specified within the ITT.
The NPS awarded this lot on the basis of one primary Framework Provider and two contingent Framework Providers per zone
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “NPS Framework Agreement for the Supply and Distribution of Packaged…” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Nov 2021, 10:25 GMT
- Last source update
- 24 Nov 2021, 10:25 GMT
- Authority reference
NPS-FOOD-0069-16- FTS notice number
2021/S 000-029223- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f996Find a Tender
Publisher note: The Framework was awarded to be open for use by the following bodies: -Welsh Ministers, their agencies, sponsored and statutory bodies and other contracting authorities funded by them. -The Welsh Assembly Commission -Any company, limited liability partnership or other corporate entity wholly or partly owned by or controlled (directly or indirectly) by Welsh Government -UK Government, their agencies, companies and limited liability partnerships or other entities, wholly or partly owned by or controlled by departments of the UK Govt and which operate in Wales. Non-ministerial governmental departments which operate devolved offices in Wales -Local Authorities in Wales their agencies, companies and limited liability partnerships or other corporate entities wholly or partly owned by or controlled by and any county and county borough, city, community or other council or local authority in Wales -Caerphilly County Borough Council nor Gwynedd Council will be using this framework. However both councils reserve the right to use the framework in the future. -Contracting authorities established for the provision of culture, media and sport in Wales -NHS Health Boards in Wales, NHS Trusts in Wales, Special Health Authorities in Wales, Community Health Councils in Wales, the NHS Wales Shared Services Partnership and Board of Community Health Councils and any other contracting authorities operating within or on behalf of the NHS in Wales -Higher and further education bodies in Wales -Police and crime commissioners and police forces in England and Wales; national park, and fire and rescue authorities in Wales -Wales Council for Voluntary Action and associated bodies -RSLs in Wales. -Schools, sixth-form colleges, foundation schools and academies in Wales -One Voice Wales (Town & Community Councils)in Wales -The above shall include subsidiaries of the contracting authority at any level. In the event of merger, abolition or change of any of the contracting authorities listed or referred to above, the successors to those authorities or to their functions will also be able to enter into contracts under this agreement. The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of this Contract. As this is a Framework Agreement there was no guarantee of the spend split by lot / supplier. (WA Ref:115531)
How it was run
Official notice- Appointment period ends
- —
Timeline
28 Nov 2017 → 24 Nov 2021 · 2 dates- Contract starts28 Nov 2017
- Notice published24 Nov 2021, 10:25 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
NPS Framework Agreement for the Supply and Distribution of Packaged Food and Beverages
- Signed
- 5 Feb 2018
- Value
- £159,000,000
- Period
- 28 Nov 2017 – 28 Nov 2023
- Status
- active
- Change The National Procurement Service (NPS Wales) novated control of this framework agreement to Caerphilly County Borough Council in April of 2020 which coincided with the start of the Covid19 pandemic. Since that time, the framework agreement has not been fully utilised by its participating members due to a number of reasons, including the Welsh Governments decision to implement lockdowns and school closures throughout the course of the pandemic. The reduction in usage has therefore had a detrimental impact on the supply chain and made it extremely difficult to predict the future requirements of the framework Agreement. Due to current market conditions, the Council and framework participants have taken the decision to extend the framework agreement for a period of up to 12 months inclusive of an additional twelve month extension option. It is envisaged that the extension period will allow the market time to stablise prior to undertaking a new collaborative tender process for this provision. If it is found that the market stabilises sooner then the group may take the decision to undertake a new tender exercise earlier. The modification will not change the overall nature of the framework agreement, as the contractors will still be supplying the same goods on the same terms as previously agreed., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances: The Covid19 Pandemic has been an unprecedented time for the Council,framework participants and the supply chain and its effects have forced considerable change and unpredictability for all concerned. Events such as lockdowns, releasing of restrictions, the opening and closing of Schools and the provision of free school meals have all created uncertainty and fluctuations in the market. This means that until the market fully stabilises, that it is difficult for the Council and framework participants to fully predict its requirements moving forward and therefore for suppliers to price and tender accordingly.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
14 commercial parties on the notice- ARGIES COFFEEFramework contractor
- BFS Group Ltd T/A BidfoodFramework contractor
- Brake Bros. LtdFramework contractor
- CASTELL HOWELL FOODS LTDFramework contractor
- Celtic Food Services LtdFramework contractor
- Chapple & JenkinsFramework contractor
- Cott BeveragesFramework contractor
- Cott BeveragesFramework contractor
- D G WHOLESALEFramework contractor
- M&S CATERING SUPPLIES LTDFramework contractor
Show 4 more suppliers
- Michael I Holdsworth Ltd T/A HoldsworthFramework contractor
- N H Case LtdFramework contractor
- THE LITTLE FOOD CO LTDFramework contractor
- TOVALI LTDFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.