Official UK procurement notice
Notice and Permit Processing System
Authority: Southend-on-Sea City Council (Local council)
What is being bought
Published requirement descriptionThis notice is published retrospectively to meet transparency requirements under the Procurement Act 2023. The actual tender period closed on 07 October 2025. No further submissions will be accepted. This publication is for compliance only and links to the award notice for full visibility
Southend-on-Sea City Council is engaging the market ahead of its procurement exercise for a secure, cloud-hosted, browser-based Notice and Permit Processing System to manage the full lifecycle of Penalty Charge Notices (PCNs), permits & visitor vouchers (virtual and physical), parking suspensions, and dispensations.
The system must integrate with key agencies and platforms, support statutory compliance, improve customer access, and enable real-time enforcement operations.
Overview of Requirement
Cloud-hosted, browser-based platform for managing PCNs, permits & visitor vouchers (virtual and physical), suspensions, dispensations, and vehicle removals.
Supports full lifecycle management of parking, bus lane, moving traffic and removal of vehicles.
Integrates with DVLA, TEC, TPT, payment systems, and parking hardware.
Provides self-service portals for evidence, challenges, applications, and payments.
Delivers automated workflows for PCN progression, appeals, and evidence packs for PCNs.
Offers reporting dashboards for KPIs and operational analytics for all modules.
Migrates historical data with full audit controls for PCNs and permits.
Ensures compliance with existing legislation and future changes or needs.
Supplies handheld devices with Bluetooth printers deployed for enforcement.
Includes dedicated mobilisation support, training and fault management.
CPV: Parking services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£240,000
- Economic & financial standing
This notice is published retrospectively to meet transparency requirements under the Procurement Act 2023. The actual tender period closed on 07 October 2025. No further submissions will be accepted. This publication is for compliance only and links to the award notice for full visibility.
- Technical & professional ability
This notice is published retrospectively to meet transparency requirements under the Procurement Act 2023. The actual tender period closed on 07 October 2025. No further submissions will be accepted. This publication is for compliance only and links to the award notice for full visibility.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Economic & financial standing
This notice is published retrospectively to meet transparency requirements under the Procurement Act 2023. The actual tender period closed on 07 October 2025. No further submissions will be accepted. This publication is for compliance only and links to the award notice for full visibility.
- Technical & professional ability
This notice is published retrospectively to meet transparency requirements under the Procurement Act 2023. The actual tender period closed on 07 October 2025. No further submissions will be accepted. This publication is for compliance only and links to the award notice for full visibility.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Aug 2025, 10:00 BST
- Last source update
- 12 Nov 2025, 19:32 GMT
- Award evaluation window
- Submission end – 7 Dec 2025
- Authority reference
DN789111- FTS notice number
2025/S 000-073355- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0586b4Find a Tender
How it was run
Official notice- Submission deadline
- 7 Dec 2025, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
13 Aug 2025 → 5 Jan 2026 · 7 dates- Planning notice published13 Aug 2025, 10:00 BST
- Market engagement19 Aug 2025, 23:59 BST
The meeting will be held on Teams on the 19 August 2025 11:00 - 12:00
Southend-on-Sea City Council is engaging the market ahead of its procurement exercise for a secure, cloud-hosted, browser-based Notice and Permit Processing System to manage the full lifecycle of Penalty Charge Notices (PCNs), permits & visitor vouchers (virtual and physical), parking suspensions, and dispensations.
This will be the provision of a Notice and Permit Processing System to manage PCNs, parking permits, visitor vouchers, suspensions, dispensations, and vehicle removals.
- Next notice expected29 Aug 2025, 23:59 BST
- Tender notice published348 days ago12 Nov 2025, 19:32 GMT
- Submission deadline323 days ago7 Dec 2025, 23:59 GMT
- Award decision expected by323 days ago7 Dec 2025, 23:59 GMT
- Contract starts295 days ago5 Jan 2026
Notice history
7 events · 3 releases on Find a Tender · since 13 Aug 2025- Preliminary market engagement notice published13 Aug 2025, 10:00 BSTUK2
- Preliminary market engagement notice published13 Aug 2025, 10:41 BSTUK2
- Tender notice published12 Nov 2025, 19:32 GMTUK4
- Published value published: £240,00012 Nov 2025, 19:32 GMT
- Status changed to active12 Nov 2025, 19:32 GMT
- Procurement method changed12 Nov 2025, 19:32 GMT
- Deadline published: 7 Dec 2025, 23:59 GMT12 Nov 2025, 19:32 GMT
Published amendments (1)
Email changed to [email protected]
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender