Official UK procurement notice
North & West Yorkshire - Primary School Group Catering Tender
Authority: RED BOX CONSULTANCY SERVICES LIMITED
What is being bought
Published requirement descriptionThe Primary group of Schools has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process.
The Schools involved are: -
- Horsforth Newlaithes Primary School, Leeds
- Grove Road Primary School, Harrogate
- St Oswalds Primary School, Guiseley
Further details about each School are given later in the document under 'The Schools'.
The Contract Duration and Structure
The contract will be awarded for a three-year duration with the option of two additional, one-year extensions. It is the intention of the Schools to appoint a single contractor in order to maximise the benefits for all parties.
The financial structure of the contract is designed to reflect the Schools' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.
Tender Schedule:
Issue of Invitation to Tender - WC 18th March 2024
Bidding Companies to Visit Sites - 16th & 17th April 2024
Clarification Deadline - 6th May 2024
Clarification Return Deadline * - 10th May 2024
Deadline for return of Tender Responses - 17th May 2024 - 9:30am
Evaluation of Responses - Red Box - WC 20th May 2024
Presentation by shortlisted bidders - Mon 3rd June - Location TBC
Reference site visits - WC 10th June 2024
Contract Awarded by - 14th June 2024
Mobilisation Meeting - 19th June 2024
Contract Commencement - 1st Sept 2024
CPV: School catering services · School meals
The lotProcurement structure
single lot · no lot value publishedLot #1Site Visits:AwardedRenewal
Site Visits:
Horsforth Newlaithes Primary School - 11:00am - 16th April 2024
St Oswalds Church of England Primary School - 11:00am - 17th April 2024
Grove Road Primary School - 12:30pm - 17th April 2024
The Primary Schools Group wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry.
At this time, the Schools' wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students.
The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.
The Schools' objectives for the new contract are as follows: -
- A catering service that is well managed and requires minimal involvement from the Schools' management team.
- A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high quality food offer and spend a substantial amount of time on site at the outset to undertake this.
- A Contractor who is proactive in their relationship management with the Schools'.
- Investment in the Schools' Catering service through increased marketing in return for a tenure of contract.
- A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
- A catering service that encourages students to take a heathy and balanced meal.
- Food and drinks that look appetising and are attractively presented.
- A hospitality service that will help showcase the Schools' through events to parents and visitors.
- A Contractor that adopts a flexible and proactive approach to all School activities.
- A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the Schools' and the Contractor.
- A Contractor that operates using the optimum level of staffing.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Mar 2024, 09:07 GMT
- Last source update
- 19 Jul 2024, 10:20 BST
- Award evaluation window
- 17 May 2024 – …
- FTS notice number
2024/S 000-022419- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-044a9fFind a Tender
Publisher note: Documents are not available on www.redboxcs.com Please request all documents from [email protected] or [email protected]
How it was run
Official notice- Submission deadline
- 17 May 2024, 09:30 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 17 May 2024, 09:31 BST
Timeline
17 May 2024 → 19 Jul 2024 · 3 dates- Submission deadline17 May 2024, 09:30 BST
- Bids opened17 May 2024, 09:31 BST
- Notice published19 Jul 2024, 10:20 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete19 Jul 2024, 10:20 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hutchison Catering LtdSME | £127,404 † | — | Awarded |
| Hutchison Catering LtdSME | £98,731 † | — | Awarded |
| Aspens Services Limited | £146,129 † | — | Awarded |
Contracts
Contract 022419-2024-1 · Hutchison Catering LtdSME
- Signed
- 19 Jun 2024
- Value
- £127,404
- Status
- active
Contract 022419-2024-2 · Hutchison Catering LtdSME
- Signed
- 19 Jun 2024
- Value
- £98,731
- Status
- active
Contract 022419-2024-3 · Aspens Services Limited
- Signed
- 19 Jun 2024
- Value
- £146,129
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Site Visits: | 4bids | — | — | — |
| Whole notice | — | — | — | £325,397 – £396,283 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Red Box Consultancy ServicesReview body
- Red Box Consultancy Services LtdReview body
Bidders & participating suppliers
2 commercial parties on the notice- Aspens Services LtdAwarded supplier
- Hutchisons Catering LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.