Find a TenderAwarded
Published 20 Mar 2024, 09:07 GMT

Official UK procurement notice

North & West Yorkshire - Primary School Group Catering Tender

Official notice

Authority: RED BOX CONSULTANCY SERVICES LIMITED

ServicesOpen procedure
Awarded value£372,2653 contracts · exc. VAT
Submissions closed 17 May 2024awarded 19 Jun 2024
Awarded to Hutchison Catering Ltd, Aspens Services Limited3 awards

What is being bought

Published requirement description

The Primary group of Schools has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process.

The Schools involved are: -

  • Horsforth Newlaithes Primary School, Leeds
  • Grove Road Primary School, Harrogate
  • St Oswalds Primary School, Guiseley

Further details about each School are given later in the document under 'The Schools'.

The Contract Duration and Structure

The contract will be awarded for a three-year duration with the option of two additional, one-year extensions. It is the intention of the Schools to appoint a single contractor in order to maximise the benefits for all parties.

The financial structure of the contract is designed to reflect the Schools' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.

Tender Schedule:

Issue of Invitation to Tender - WC 18th March 2024

Bidding Companies to Visit Sites - 16th & 17th April 2024

Clarification Deadline - 6th May 2024

Clarification Return Deadline * - 10th May 2024

Deadline for return of Tender Responses - 17th May 2024 - 9:30am

Evaluation of Responses - Red Box - WC 20th May 2024

Presentation by shortlisted bidders - Mon 3rd June - Location TBC

Reference site visits - WC 10th June 2024

Contract Awarded by - 14th June 2024

Mobilisation Meeting - 19th June 2024

Contract Commencement - 1st Sept 2024

CPV: School catering services · School meals

The lotProcurement structure

single lot · no lot value published
Lot #1Site Visits:AwardedRenewal

Site Visits:

Horsforth Newlaithes Primary School - 11:00am - 16th April 2024

St Oswalds Church of England Primary School - 11:00am - 17th April 2024

Grove Road Primary School - 12:30pm - 17th April 2024

The Primary Schools Group wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry.

At this time, the Schools' wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students.

The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.

The Schools' objectives for the new contract are as follows: -

  • A catering service that is well managed and requires minimal involvement from the Schools' management team.
  • A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high quality food offer and spend a substantial amount of time on site at the outset to undertake this.
  • A Contractor who is proactive in their relationship management with the Schools'.
  • Investment in the Schools' Catering service through increased marketing in return for a tenure of contract.
  • A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
  • A catering service that encourages students to take a heathy and balanced meal.
  • Food and drinks that look appetising and are attractively presented.
  • A hospitality service that will help showcase the Schools' through events to parents and visitors.
  • A Contractor that adopts a flexible and proactive approach to all School activities.
  • A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the Schools' and the Contractor.
  • A Contractor that operates using the optimum level of staffing.
Delivery: Yorkshire & Humber · Horsforth Newlaithes Primary School, Victoria Crescent, Horsforth, Leeds LS18 4PT Grove Road Community Primary School, Grove Road, Harrogate, HG1 5EP St Oswalds C of E Primary School, The Green, Guiseley, Leeds, LS20 9BT
Extensions: 2 possible 1 year extensions.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
20 Mar 2024, 09:07 GMT
Last source update
19 Jul 2024, 10:20 BST
Award evaluation window
17 May 2024 – …
FTS notice number
2024/S 000-022419
Classification (CPV)
School catering servicesSchool meals
Delivery area
Yorkshire & Humber (UKE2)
Official registry OCID
ocds-h6vhtk-044a9f Find a Tender

Publisher note: Documents are not available on www.redboxcs.com Please request all documents from [email protected] or [email protected]

How it was run

Official notice
Submission deadline
17 May 2024, 09:30 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
17 May 2024, 09:31 BST

Timeline

17 May 2024 → 19 Jul 2024 · 3 dates
  1. Submission deadline
    17 May 2024, 09:30 BST
  2. Bids opened
    17 May 2024, 09:31 BST
  3. Notice published
    19 Jul 2024, 10:20 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    19 Jul 2024, 10:20 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £372,2653 contracts exc. VAT
Bids received 4
Contracts signed 3latest 19 Jun 2024
Awarded toValueDateStatus
Hutchison Catering LtdSME£127,404 †—Awarded
Hutchison Catering LtdSME£98,731 †—Awarded
Aspens Services Limited£146,129 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Site Visits:4bids———
Whole notice———£325,397 – £396,283

Contracting authority & participating public bodies

RED BOX CONSULTANCY SERVICES LIMITED

Contracting authorityBody governed by public lawEducation GB-COH: 05126781 1 Innisfree Close, HARROGATE, Yorkshire & Humber, HG28PLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Red Box Consultancy ServicesReview body Harrogate
  • Red Box Consultancy Services LtdReview body Harrogate

Bidders & participating suppliers

2 commercial parties on the notice
  • Aspens Services LtdAwarded supplierGB-COH: 06561073 Teme House Wittington Hall, Worcester, West Midlands, WR5 2RY
  • Hutchisons Catering LtdAwarded supplierGB-COH: 06482157 Yours Business Network, Gateshead, North East, NE11 9DJ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.