Official UK procurement notice
Measured Term Contract (MTC) Boiler Servicing & Maintenance
Authority: Dumfries and Galloway Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionThis tender process is for participation in the Contract for a fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout Dumfries and Galloway.
The services which may be carried out under this contract include:
- Gass and Oil Boiler Flues
- Air Handling
- Gas Taps
- Pressurisation Units
The Contract will be awarded on a Lot basis, with the Tenderer being able to bid for one, any or all of the four lots without penalty.
1 - Wigtownshire
2 - Stewartry
3 - Nithsdale
4 - Annandale & Eskdale
- Recurrence: On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.
CPV: Checking and testing apparatus · Gas appliance maintenance services · Heating-plant repair and maintenance work · Parts of central-heating boilers · Repair and maintenance services of boilers · Technical inspection and testing services
Lots and requirements (4)Procurement structure
4 lots · no lot values published · a supplier may bid for at most 4 of them · same evaluation weights on every lotLot #1WigtownshireAwardedRenewal
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Wigtownshire region of Dumfries and Galloway.
Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.
The services which may be carried out under this contract include:
-Gass and Oil Boiler Flues
-Air Handling
-Gas Taps
-Pressurisation Units
This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.
Lot #2StewartryAwardedRenewal
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Stewartry region of Dumfries and Galloway.
Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.
The services which may be carried out under this contract include:
-Gass and Oil Boiler Flues
-Air Handling
-Gas Taps
-Pressurisation Units
This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.
Lot #3NithsdaleAwardedRenewal
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Nithsdale region of Dumfries and Galloway.
Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.
The services which may be carried out under this contract include:
-Gass and Oil Boiler Flues
-Air Handling
-Gas Taps
-Pressurisation Units
This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.
Lot #4Annandale & EskdaleAwardedRenewal
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Annandale & Eskdale region of Dumfries and Galloway.
Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.
The services which may be carried out under this contract include:
-Gass and Oil Boiler Flues
-Air Handling
-Gas Taps
-Pressurisation Units
This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.
- First published
- 30 May 2025, 13:59 BST
- Last source update
- 15 Sept 2025, 10:48 BST
- Award evaluation window
- 2 Jul 2025 – …
- Authority reference
DGCP-0252- FTS notice number
2025/S 000-056468- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0529ccFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
For details of the conditions relevant to the contract, please see the MTC Boiler Servicing & Maintenance Invitation to Tender and Specification documents in the Public contract Scotland Tender site Buyer Attachments area of ITT 59398.
Publisher note: (SC Ref:810218)
How it was run
Official notice- Submission deadline
- 2 Jul 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 120 days from the deadline
- Bids opened
- 2 Jul 2025, 12:00 BST
Timeline
2 Jul 2025 → 15 Sept 2025 · 3 dates- Submission deadline2 Jul 2025, 12:00 BST
- Bids opened2 Jul 2025, 12:00 BST
- Notice published15 Sept 2025, 10:48 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 Sept 2025, 10:48 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Wigtownshire1 award | |||
| Gilmour Facility Services ltdSME | £267,520 † | — | Awarded |
| Lot 2 · Stewartry1 award | |||
| Gilmour Facility Services ltdSME | £168,960 † | — | Awarded |
| Lot 3 · Nithsdale1 award | |||
| Richard Irvin FM Limited | £704,000 † | — | Awarded |
| Lot 4 · Annandale & Eskdale1 award | |||
| Richard Irvin FM Limited | £267,520 † | — | Awarded |
Contracts
Nithsdale · Richard Irvin FM Limited
- Signed
- 12 Sept 2025
- Value
- £704,000
- Status
- active
Wigtownshire · Gilmour Facility Services ltdSME
- Signed
- 18 Aug 2025
- Value
- £267,520
- Status
- active
Stewartry · Gilmour Facility Services ltdSME
- Signed
- 18 Aug 2025
- Value
- £168,960
- Status
- active
Annandale & Eskdale · Richard Irvin FM Limited
- Signed
- 18 Aug 2025
- Value
- £267,520
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Wigtownshire | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 2 · Stewartry | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 3 · Nithsdale | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 4 · Annandale & Eskdale | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dumfries Sheriff CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Gilmour Facility Services ltdAwarded supplier
- Richard Irvin FM LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria