Find a TenderAwardedContract details notice

Published 12 May 2025, 16:30 BST

Official UK procurement notice

Nishkam School West London

Official notice

Authority: Nishkam School West London (Education)·On behalf of: Minerva Procurement Consultancy Services Limited

ServicesCompetitive flexible procedureAbove thresholdLight touch regimeSME suitable

Sectors: Hotel, restaurant and retail trade services (55) Delivery: London (UKI3)

Published estimate£2,625,000≈ £875k / year · £3,150,000 inc. VAT16.9% above published estimate

Submissions closed 11 Jun 2025awarded 22 Oct 2025

Awarded to Alliance in Partnership Limited

Contract term 3 yrsends 31 Dec 2028 · up to 31 Dec 2030 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

Nishkam School West London is currently out to tender for the provision of a full daily catering service.

The services at the school are a mix of in-house and outsourced provision.

The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of morning breaks and a full lunch service for the school day.

Nishkam is an egg, meat, fish and nut-free school.

The catering facilities at the school include the main dining areas (Primary & Secondary) and servery.

Across the school there are currently 1438 pupils on roll for the academic year 2025/26. Of this figure, 295 pupils are entitled to UIFSM and a further 201 to Free School Meals.

TUPE is expected to apply, details of which can be found in the tender documentation.

Some members of the catering team are members of the Local Government Pension Scheme and all details are in the tender documentation.

The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.

The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.

The authority expects to re-tender this requirement around 6 May 2028, 00:59 BST.
How the procedure runs: Duty to Consider Lots As part of the initial project set up and approval stage of the tender process, Nishkam School West London discussed with Minerva the possibility of splitting the tender into more than one lot/contract. On the basis that school is on one site it was agreed that lots were not appropriate for this tender process. Full details of the description of the process being used are contained within the documents accompanying this tender. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to: Stage 3 Presentation Day Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period) Stage 5 Publication of Contract Details Notice Further details of the CFP can be found in the documentation accompanying this tender.

CPV: School catering services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£2,625,000

Contract period: 1 Jan 2026 – 31 Dec 2028 (3 yrs) · up to 31 Dec 2030 with extensionsValue: £2,625,000 exc. VAT · £3,150,000 inc. VAT

Delivery: LondonEligibility: SME eligible

Extensions: The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

55524000 School catering services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 90%Price: 10%

Published award criteria (2)

Quality: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
Price: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.

What this means for your bid

Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Light touch regime
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 6 May 2028
First published: 12 May 2025, 16:30 BST
Last source update: 6 Aug 2026, 18:41 BST
Award evaluation window: Submission end – 28 Oct 2025
Authority reference: MPN-10326
FTS notice number: 2025/S 000-020621
Latest notice: Contract details notice (UK7)
Classification (CPV): School catering services
Delivery area: London (UKI3)
Official registry OCID: ocds-h6vhtk-05115a Find a Tender

How it runs: Duty to Consider Lots
As part of the initial project set up and approval stage of the tender process, Nishkam School West London discussed with Minerva the possibility of splitting the tender into more than one lot/contract. On the basis that school is on one site it was agreed that lots were not appropriate for this tender process.
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Requests to participate (first stage): 11 Jun 2025, 18:00 BST
Submission deadline: 11 Jun 2025, 18:00 BST
Clarification deadline: 19 May 2025, 18:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/minervapcs/aspx/Home ↗

Timeline

12 May 2025 → 6 Aug 2026 · 8 dates

Tender notice published
12 May 2025, 16:30 BST
Clarification questions by
19 May 2025, 18:00 BST
Submission deadline
11 Jun 2025, 18:00 BST
Assessment summaries sent360 days ago
22 Oct 2025, 00:00 BST
Award decision expected by353 days ago
28 Oct 2025, 23:59 GMT
Standstill ends350 days ago
31 Oct 2025, 23:59 GMT
Contract starts289 days ago
1 Jan 2026
Latest notice published72 days ago
6 Aug 2026, 18:41 BST

Notice history

5 events · 3 releases on Find a Tender · since 12 May 2025

Tender notice published
12 May 2025, 16:30 BST
UK4
Contract award notice published
22 Oct 2025, 16:09 BST
UK6
Status changed to complete
22 Oct 2025, 16:09 BST
Contract signature expected
8 Dec 2025, 23:59 GMT
scheduled
Contract details notice published
6 Aug 2026, 18:41 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £3,067,8911 award exc. VAT

Bids received 42 from SMEs

Contracts signed 1latest 1 Jan 2026

Awarded to	Value	Date	Status
Alliance in Partnership LimitedNishkam School West London - Catering Services1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each. · Options: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.	£3,067,891	22 Oct 2025	Awarded

Contracts

Nishkam School West London - Catering Services · Alliance in Partnership Limited
Signed
1 Jan 2026
Value
£3,067,891
Period
1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030 with extensions
Status
active
Extensions
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	2	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

Nishkam School West London

Contracting authorityPublic authority - sub-central government GB-COH: 07522245 152 Syon Lane, London, London, TW7 5PNContact name, email, phone

Other public bodies

Minerva Procurement Consultancy Services LimitedProcess contact pointProcuring entityProcurement consultancy managing the tender process for Nishkam School West LondonGB-COH: 07144956 Basingstoke, South EastContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Alliance in PartnershipAwarded supplierGB-COH: 03577003 One Southampton Row, London, London, WC1B 5HAContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsAll documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender6 Aug 2026, 18:41 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender22 Oct 2025, 16:09 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 May 2025, 16:30 BST