Official UK procurement notice
NIPS - Supply and Delivery of Inmates Clothing
Authority: Northern Ireland Prison Service (Central government)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThe Northern Ireland Prison Service (NIPS) wish to establish a contract(s) for supply and delivery of a range of inmates clothing and anti-ligature items. Under this contract, the Contractor(s) will be required to supply and deliver a range of clothing and items as specified in Section 5.0 of the Specification and the Pricing Schedule. NIPS require the Contractor(s) to supply the required clothing whilst aiming to standardise products wherever possible. NIPS require the Contractor(s) to take a proactive approach in meeting this objective. NIPS supplies basic clothing to young people, men and women held in custody as part of its business as usual activities across the prisons estate. The size, make-up and location of the prison population are subject to change and often at very short notice. The average daily population within the NIPS Prisons during the first quarter of 2023 was approximately 1,500. NIPS also require a range of anti-ligature clothing and accessories under Safer Custody Regulations for use by wearers considered to be at high risk of injury from self-harm. The requirement has been split into two Lots. Lot 1 comprises of three Sections and Lot 2 comprises of a single Section: Lot 1
- Section A – Male Clothing
- Section B – Workwear Clothing
- Section C – Female Clothing Lot 2
- Section D – Anti-ligature Clothing and Accessories
CPV: Clothing accessories · Clothing, footwear, luggage articles and accessories · Industrial clothing · Occupational clothing · Occupational clothing, special workwear and accessories · Protective and safety clothing
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£710,000 together) · a supplier may bid for at most 2 of them · same evaluation weights on every lotLot #1/ General Inmate ClothingAwardedPublished value£355,000
Lot #2/ Anti-Ligature ClothingAwardedPublished value£355,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative criteria as stated in the tender documentation: 25%
- price: 75%
Published award criteria (2)
- Qualitative criteria as stated in the tender documentation: 25
- Price: 75
- Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Sept 2023, 14:33 BST
- Last source update
- 20 Dec 2023, 16:15 GMT
- Award evaluation window
- 23 Oct 2023 – …
- Authority reference
ID 4906780- FTS notice number
2023/S 000-037547- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0402acFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
CPD complied with the Public Contracts Regulations 2015. On this occasion there was no need to incorporate a standstill period (i.e a minimum of 10 calendar days) at the point information on the awards of the contracts was communicated to tenderers - as there was only one bid received per lot.
Publisher note: Please note that information relating to contractors engaged by the Northern Ireland Department of Justice, and associated bodies, is not published in any publicly accessible. forum or publication. This is to protect such contractors, whose security and safety could be threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a).. . The contract values listed are broad estimates only and include additional quantum for unforeseen demand and to future proof for additional potential. There is no guarantee of any level of business under this contract. The estimates are not deemed to be conditions of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated. . . Contract Monitoring: The successful contractors' performance on this contract will be managed as per specification and regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Construction and Procurement Delivery for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.
How it was run
Official notice- Submission deadline
- 23 Oct 2023, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 23 Oct 2023, 15:30 BST
Timeline
23 Oct 2023 → 20 Feb 2024 · 4 dates- Submission deadline23 Oct 2023, 15:00 BST
- Bids opened23 Oct 2023, 15:30 BST
- Notice published20 Dec 2023, 16:15 GMT
- Bids must remain valid until20 Feb 2024, 23:59 GMT
Notice history
2 events · 3 releases on Find a Tender · since 20 Dec 2023- Status changed to complete20 Dec 2023, 16:15 GMT
- Buyer details updated20 Dec 2023, 16:15 GMT
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.2.6 · II.2.6) | £355,000.00 | £650,000.00 | |
| — | TextII.2.6 · II.2.6) | £355,000.00 | £60,000.00 |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · / General Inmate Clothing1 award | |||
| Information withheld for security reasons | £650,000 † | — | Awarded |
| Lot 2 · / Anti-Ligature Clothing1 award | |||
| Information withheld for security reasons | £60,000 † | — | Awarded |
Contracts
Lot 1 / General Inmate Clothing · Information withheld for security reasons
- Signed
- 19 Dec 2023
- Value
- £650,000
- Status
- active
Lot 2 / Anti-Ligature Clothing · Information withheld for security reasons
- Signed
- 19 Dec 2023
- Value
- £60,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · / General Inmate Clothing | 2bids · 2 electronic · 1 from abroad | 1 | — | — |
| 2 · / Anti-Ligature Clothing | 2bids · 2 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation proceduresReview body
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body
Bidders & participating suppliers
1 commercial party on the notice- Information withheld for security reasonsAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria