Find a TenderAwarded

Published 13 Jun 2025, 16:27 BST

Official UK procurement notice

Nightshift Cleaning Services - Oriam

Official notice

Authority: Heriot-Watt University (Education)

ServicesOpen procedureSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: Scotland (UKM75)

Published estimate£327,000exc. VAT

Submissions closed 14 Jul 2025awarded 3 Dec 2025

Awarded to Flexi Clean Group Ltd

What is being bought

Published requirement description

The Contract is for services associated with Nightshift Building Cleaning Services at Oriam, the National Performance Centre for Sport located within the University’s Riccarton Campus, Edinburgh.

CPV: Accommodation, building and window cleaning services

The lotProcurement structure

single lot · value published

Lot #1Heriot-Watt University wishes to Award a Contract for services associated with…AwardedPublished value£327,000

Heriot-Watt University wishes to Award a Contract for services associated with Nightshift Building Cleaning Services at Oriam, the National Performance Centre for Sport located within the University’s Riccarton Campus, Edinburgh.

Delivery: Scotland · Edinburgh Campus

Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (2)

Technical: 60%
price: 40%

Published award criteria (2)

Technical: 60
Price: 40

Conditions of participation1

Suitability
Bidders must confirm if they hold the particular authorisation or memberships. This includes the requirement of particular authorisation or memberships of BICSc, or equivalent.
Bidders must confirm they can provide the following supporting evidence at point of award.

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 13 Jun 2025, 16:27 BST
Last source update: 12 Jan 2026, 09:31 GMT
Award evaluation window: 14 Jul 2025 – …
Authority reference: HWU-UK-2425-183-00
FTS notice number: 2026/S 000-002110
Classification (CPV): Accommodation, building and window cleaning services
Delivery area: Scotland (UKM75)
Official registry OCID: ocds-h6vhtk-0548ce Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:811775)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Submission deadline: 14 Jul 2025, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 14 Jul 2025, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/negotia… ↗

Timeline

14 Jul 2025 → 12 Jan 2026 · 3 dates

Submission deadline
14 Jul 2025, 12:00 BST
Bids opened
14 Jul 2025, 12:00 BST
Notice published283 days ago
12 Jan 2026, 09:31 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
12 Jan 2026, 09:31 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £327,0001 contract exc. VAT

Bids received 1111 from SMEs

Contracts signed 1latest 3 Dec 2025

Awarded to	Value	Date	Status
Flexi Clean Group LtdSME	£327,000 †	—	Awarded

Contracts

Contract 002110-2026-HWU-UK-2425-183-00-1 · Flexi Clean Group LtdSME
Signed
3 Dec 2025
Value
£327,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
11bids · 11 electronic · 11 from abroad	11	—	—

Contracting authority & participating public bodies

Heriot-Watt University

Contracting authorityEducationBody governed by public lawEducation Moyen House, Research Park North, Heriot-Watt University, Riccarton, Edinburgh, Scotland, EH14 4APContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Flexi Clean Group LtdAwarded supplier 17, West Harbour Road, Edinburgh, Scotland, EH5 1PN

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria