Official UK procurement notice
Nicholas Postgate Catholic Academy Trust - Cleaning Services
Authority: Nicholas Postgate Catholic Academy Trust (Public body)·On behalf of: Minerva Procurement Consultancy Services Limited
What is being bought2 lots · detail below
Published requirement descriptionNicholas Postgate Catholic Academy Trust is currently out to tender for the provision of a full daily cleaning service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 31 October 2026, one of the schools has an operational start date on 31 March 2027.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time for the below schools:
All Saints, York
St Aelred's, York
St George's, York
St Wilfred's, York
Our Lady Queen of Martyrs, York
St Benedicts, Ampleforth
St Josephs, Pickering
St Marys, Malton
All Saints , Thirsk
TUPE is expected to apply, details of which can be found in the tender documentation.
Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.
- The authority expects to re-tender this requirement around 27 May 2028, 23:59 BST.
- How the procedure runs: Full details of the description of the process being used are contained within the documents accompanying this tender. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to: Stage 3 Presentation Day Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period) Stage 5 Publication of Contract Details Notice Further details of the CFP can be found in the documentation accompanying this tender.
CPV: School cleaning services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,445,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1YorkAwardedRenewalPublished value£1,980,000
The source published no individual description for this lot.
- Condition of participationshortlisting
A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, the 5 highest scoring suppliers will proceed to the Invitation to Tender stage.
Lot #2North YorkshireAwardedRenewalPublished value£465,000
The source published no individual description for this lot.
- Condition of participationshortlisting
A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, the 5 highest scoring suppliers will proceed to the Invitation to Tender stage.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Price: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Condition of participationshortlisting
A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, the 5 highest scoring suppliers will proceed to the Invitation to Tender stage.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 27 May 2028
- First published
- 27 May 2026, 15:41 BST
- Last source update
- 21 Sept 2026, 17:07 BST
- Award evaluation window
- Submission end – 21 Sept 2026
- Authority reference
MPN-10358- FTS notice number
2026/S 000-049839- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06a6a9Find a Tender
- How it runs
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.
How it was run
Official notice- Requests to participate (first stage)
- 24 Jun 2026, 17:00 BST
- Submission deadline
- 24 Jun 2026, 17:00 BST
- Clarification deadline
- 10 Jun 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Full details of how to submit are contained within the documents accompanying this tender.
Timeline
27 May 2026 → 31 Oct 2026 · 8 dates- Tender notice published151 days ago27 May 2026, 15:41 BST
- Clarification questions by137 days ago10 Jun 2026, 17:00 BST
- Submission deadline123 days ago24 Jun 2026, 17:00 BST
- Assessment summaries sent34 days ago21 Sept 2026, 00:00 BST
- Latest notice published34 days ago21 Sept 2026, 17:07 BST
- Award decision expected by33 days ago21 Sept 2026, 23:59 BST
- Standstill ends24 days ago30 Sept 2026, 23:59 BST
- Today25 Oct 2026
- Contract startsin 6 days31 Oct 2026
Notice history
4 events · 2 releases on Find a Tender · since 27 May 2026- Tender notice published27 May 2026, 15:41 BSTUK4
- Contract award notice published21 Sept 2026, 17:07 BSTUK6
- Status changed to complete21 Sept 2026, 17:07 BST
- Contract signature expected30 Oct 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · York1 award | |||
| Orian Solutions Limited31 Oct 2026 – 30 Oct 2029 · up to 30 Oct 2031Extensions: The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each. · Options: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years. | £2,163,202 | 18 Sept 2026standstill to 30 Sept 2026 | Standstill |
| Lot 2 · North Yorkshire1 award | |||
| Orian Solutions LimitedNicholas Postgate Catholic Academy Trust31 Oct 2026 – 30 Oct 2029 · up to 30 Oct 2031Extensions: The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each. · Options: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years. | £555,021 | 18 Sept 2026standstill to 30 Sept 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · York | 4final-stage tenders | 1 | 0 | — |
| 2 · North Yorkshire | 4final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Minerva Procurement Consultancy Services LimitedProcess contact pointProcuring entityProcurement consultancy for Nicholas Postgate Catholic Academy Trust
Bidders & participating suppliers
1 commercial party on the notice- Orian Solutions LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender