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Published 30 Jan 2023, 09:10 GMT

Official UK procurement notice

NHSDG - Estates & Property - Term Heating Engineer Contractor June 2023 - May 2026

Official notice

Authority: NHS Dumfries & Galloway (NHS & healthcare)

Dynamic market4 lotsServicesRestricted procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM92)
Dynamic market estimate£210,000total for 4 lots · market-wide estimate, not attributable revenue
Submissions closed 6 Mar 2023awarded 29 May 2023
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

NHS Dumfries & Galloway (NHSD&G) is seeking to appoint a Heating Engineer Term Contractor to provide regular servicing, planned preventative maintenance and reactive repairs of gas / oil boilers on all NHSD&G properties in a professional manner leading to a prompt resolution of any problems that may affect the efficient delivery of services by NHSD&G. Scope of works could range from rudimentary boiler repairs to full boiler replacement. The key services being sought are planned works, routine maintenance works, and unplanned reactive works/emergency call outs. From time to time and despite the controls in place to prevent them, emergency repair or maintenance works may need to be carried out.

CPV: Repair and maintenance services of central heating

How this dynamic market works

From the published notice
Type
Dynamic market
Bids received
1 bids on the busiest of 4 lots · 1 suppliers appointed

Lots and requirements (4)Procurement structure

4 lots · 3 with a published value · same evaluation weights on every lot
Lot #1NithsdaleAwardedRenewalPublished value£60,000

All bidders responding to this opportunity are to complete the accompanying Single Procurement Document (SPD Scotland) pre-qualification questionnaire. The basis for selection of those bidders to be invited to tender is fully described in the Scope of Works document enclosed with this Contract Notice.

The Contract will be let in four individual lots relating to the historical regions of Dumfries and Galloway. Lot 1, Nithsdale; Lot 2, Annandale and Eskdale; Lot 3, Stewartry and Lot 4, Wigtown. Tendering bidders will be required to bid for all four (4) lots.

At the invitation to tender stage, the tender pricing element will be assessed on the hourly rates, percentage mark up on materials and travel time.

Specific Requirements

A detailed specification will be included in the ITT. However some of the main features are as follows:

NHSDG have strict controls in place in respect of Infection Control. These are called HAI-SCRIBE Healthcare Association Infection System for Controlling Risk in the Built Environment. Infection Control Measures are strictly enforced on all projects carried out in NHSDG premises.

It is a mandatory requirement for selection for participation in this procurement exercise that all bidders and their sub-contractors are certified members of CHAS.

Delivery: Scotland
Extensions: No later than [1 months] from the end of the Initial Term NHSDG may (at its discretion) extend the contract by a further one year.Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
50720000 Repair and maintenance services of central heating
Lot #2Annandale & EskdaleAwardedRenewalPublished value£30,000

All bidders responding to this opportunity are to complete the accompanying Single Procurement Document (SPD Scotland) pre-qualification questionnaire. The basis for selection of those bidders to be invited to tender is fully described in the Scope of Works document enclosed with this Contract Notice.

The Contract will be let in four individual lots relating to the historical regions of Dumfries and Galloway. Lot 1, Nithsdale; Lot 2, Annandale and Eskdale; Lot 3, Stewartry and Lot 4, Wigtown. Tendering bidders will be required to bid for all four (4) lots.

At the invitation to tender stage, the tender pricing element will be assessed on the hourly rates, percentage mark up on materials and travel time.

Specific Requirements

A detailed specification will be included in the ITT. However some of the main features are as follows:

NHSDG have strict controls in place in respect of Infection Control. These are called HAI-SCRIBE Healthcare Association Infection System for Controlling Risk in the Built Environment. Infection Control Measures are strictly enforced on all projects carried out in NHSDG premises.

It is a mandatory requirement for selection for participation in this procurement exercise that all bidders and their sub-contractors are certified members of CHAS.

Delivery: Scotland
Extensions: No later than [1 months] from the end of the Initial Term NHSDG may (at its discretion) extend the contract by a further one year.Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
50720000 Repair and maintenance services of central heating
Lot #3StewartryAwardedRenewalPublished value£45,000

All bidders responding to this opportunity are to complete the accompanying Single Procurement Document (SPD Scotland) pre-qualification questionnaire. The basis for selection of those bidders to be invited to tender is fully described in the Scope of Works document enclosed with this Contract Notice.

The Contract will be let in four individual lots relating to the historical regions of Dumfries and Galloway. Lot 1, Nithsdale; Lot 2, Annandale and Eskdale; Lot 3, Stewartry and Lot 4, Wigtown. Tendering bidders will be required to bid for all four (4) lots.

At the invitation to tender stage, the tender pricing element will be assessed on the hourly rates, percentage mark up on materials and travel time.

Specific Requirements

A detailed specification will be included in the ITT. However some of the main features are as follows:

NHSDG have strict controls in place in respect of Infection Control. These are called HAI-SCRIBE Healthcare Association Infection System for Controlling Risk in the Built Environment. Infection Control Measures are strictly enforced on all projects carried out in NHSDG premises.

It is a mandatory requirement for selection for participation in this procurement exercise that all bidders and their sub-contractors are certified members of CHAS.

Delivery: Scotland
Extensions: No later than [1 months] from the end of the Initial Term NHSDG may (at its discretion) extend the contract by a further one year.Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
50720000 Repair and maintenance services of central heating
Lot #4WigtownshireAwardedRenewalLot estimate not published

All bidders responding to this opportunity are to complete the accompanying Single Procurement Document (SPD Scotland) pre-qualification questionnaire. The basis for selection of those bidders to be invited to tender is fully described in the Scope of Works document enclosed with this Contract Notice.

The Contract will be let in four individual lots relating to the historical regions of Dumfries and Galloway. Lot 1, Nithsdale; Lot 2, Annandale and Eskdale; Lot 3, Stewartry and Lot 4, Wigtown. Tendering bidders will be required to bid for all four (4) lots.

At the invitation to tender stage, the tender pricing element will be assessed on the hourly rates, percentage mark up on materials and travel time.

Specific Requirements

A detailed specification will be included in the ITT. However some of the main features are as follows:

NHSDG have strict controls in place in respect of Infection Control. These are called HAI-SCRIBE Healthcare Association Infection System for Controlling Risk in the Built Environment. Infection Control Measures are strictly enforced on all projects carried out in NHSDG premises.

It is a mandatory requirement for selection for participation in this procurement exercise that all bidders and their sub-contractors are certified members of CHAS.

Delivery: Scotland
Extensions: No later than [1 months] from the end of the Initial Term NHSDG may (at its discretion) extend the contract by a further one year.Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
50720000 Repair and maintenance services of central heating

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality Criterion: 40%
  • price: 60%
Published award criteria (2)
  • Quality Criterion: 40
  • Price: 60
Lot distribution rule: Lots 3&4
Conditions of participation3
  • Suitability

    CHAS registered (or other SSIP equivalent)

    A registered member with the Gas Safety Register and engineers qualified to Level 2 in Industrial and Commercial Installations, Maintenance, Systems and Oil Fired Commissioning and Servicing – Pressure Jet Appliances

  • Economic & financial standing

    This section refers to Section B of Part 4 of the ESPD and covers questions 4B.1.1 – 4B.5.3. Responses shall be scored on a pass fail basis as set out in the Scope of Works

  • Technical & professional ability

    This section refers to Sections C&D of Part 4 of the ESPD and covers questions 4C.1 to 4C.10 and 4D.1 to 4D.2. Responses shall be scored as set out in the Scope of Works.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “NHSDG - Estates & Property - Term Heating Engineer Contractor June…” is a dynamic market: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use this agreement
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Jan 2023, 09:10 GMT
Last source update
29 May 2023, 14:25 BST
Authority reference
NHSDG0052023
FTS notice number
2023/S 000-015199
Classification (CPV)
Repair and maintenance services of central heating
Delivery area
Scotland (UKM92)
Official registry OCID
ocds-h6vhtk-039bb8 Find a Tender

Publisher note: (SC Ref:733621)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Admission period ends
6 Mar 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

6 Mar 2023 → 29 May 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    6 Mar 2023, 12:00 GMT
  2. Invitations to tender expected
    10 Apr 2023, 00:00 BST
  3. Notice published
    29 May 2023, 14:25 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    29 May 2023, 14:25 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 11 from SMEs · busiest of 4 lots
Contracts signed 4latest 29 May 2023

4 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £63,450, the dynamic market's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Nithsdale

    Signed
    29 May 2023
    Value
    £213,225
    Status
    active

  • Annandale & Eskdale

    Signed
    29 May 2023
    Value
    £86,030
    Status
    active

  • Stewartry

    Signed
    29 May 2023
    Value
    ceiling above
    Status
    active

  • Wigtownshire

    Signed
    29 May 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Nithsdale1bids · 1 electronic · 1 from abroad1——
2 · Annandale & Eskdale1bids · 1 electronic · 1 from abroad1——
3 · Stewartry1bids · 1 electronic · 1 from abroad1——
4 · Wigtownshire1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

NHS Dumfries & Galloway

Contracting authorityNHS & healthcareBody governed by public lawHealth Bankend Road, Dumfries, Scotland, DG14APContact name, email, phone Published organisation website ↗

Suppliers admitted to the dynamic market

1 commercial party on the notice
  • James Ramsay (Glasgow) LtdAdmitted to the market 35 Weardale Lane, Queenslie Industrial Estate, Glasgow, Scotland, G33 4JJContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.