Find a TenderAwarded
Published 15 Apr 2026, 08:32 BST

Official UK procurement notice

NHSDG Estates & Property Fire Damper Inspection

Official notice

Authority: Dumfries and Galloway Health Board

ServicesRestricted procedureSME suitable
Published estimate£150,000exc. VAT
Submissions closed 21 May 2026awarded 24 Aug 2026
Awarded to Cleartech Group Ltd

What is being bought

Published requirement description

The key services being sought are in relation to Fire Damper Maintenance are routine maintenance and servicing works. The Fire Damper Maintenance Contractor will be expected to carry out Fire Damper Maintenance works on a variety of differing types of fire damper in sites across Dumfries and Galloway.

  • Recurrence: Three years

CPV: Repair and maintenance services of dampers

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£150,000
Delivery: Scotland
Extensions: 12 month extension in blocks of 1 x 12 months.Second stage: up to 6 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation1
  • Suitability

    A detailed specification will be included in the ITT. However, some of the main features are as follows:

    The Contractor must be a member of a recognised national body or association in connection to the service such as Association for Specialist Fire Protection (ASFP), Building Engineering Services Association (BESA).

    It is a mandatory requirement of NHSDG that all contractors must be registered as CHAS Advanced members proof of registration will be required prior to acceptance of any contractor. If not CHAS Advanced registered at the time of submission of the SPD, then a stated undertaking that if successful at the ITT stage this will be achieved within six months of contract award is acceptable at this stage.

    NHSDG have strict controls in place in respect of Infection Control. These are called HAI-SCRIBE Healthcare Associated Infection System for Controlling Risk in the Built Environment. Infection Control Measures are strictly enforced on all projects carried out in NHSDG premises.

    NHSDG expects that the works will be undertaken, in the main, by a stable workforce, although recognise that some sub-contracting is likely to be required for meeting marginal changes in demand and the employment of specialists.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Three years
First published
15 Apr 2026, 08:32 BST
Last source update
26 Aug 2026, 11:37 BST
Authority reference
NHSDG0102026
FTS notice number
2026/S 000-081183
Classification (CPV)
Repair and maintenance services of dampers
Delivery area
Scotland (UKM92)
Official registry OCID
ocds-h6vhtk-06826d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The conditions of contract are the NEC4 Term Services Short Contract June 2017 (with amendments October 2020).

Publisher note: (SC Ref:841195)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline
21 May 2026, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

21 May 2026 → 26 Aug 2026 · 3 dates
  1. Submission deadline154 days ago
    21 May 2026, 12:00 BST
  2. Invitations to tender expected133 days ago
    11 Jun 2026, 00:00 BST
  3. Notice published57 days ago
    26 Aug 2026, 11:37 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    26 Aug 2026, 11:37 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £54,3601 contract exc. VAT
Bids received 54 from SMEs
Contracts signed 1latest 24 Aug 2026
Awarded toValueDateStatus
Cleartech Group LtdSME£54,360 †—Awarded

Contracts

  • Contract 081183-2026-NHSDG0102026-1 · Cleartech Group LtdSME

    Signed
    24 Aug 2026
    Value
    £54,360
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic · 5 from abroad4——

Contracting authority & participating public bodies

Dumfries and Galloway Health Board

Contracting authorityBody governed by public lawHealth Mountainhall Treatment Centre, Bankend Road, Dumfries, Scotland, DG1 4APContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • NHS Dumfries & GallowayReview contact point Dumfries
  • Royal Institution of Chartered SurveyorsMediation body Edinburgh
  • Sherrif CourtReview body Dumfries

Bidders & participating suppliers

1 commercial party on the notice
  • Cleartech Group LtdAwarded supplier Block 2, Unit 9, First Road, Blantyre Industrial Estate, Glasgow, Scotland, G72 0NDContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria