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Published 15 Sept 2023, 12:49 BST

Official UK procurement notice

NHS Lothian Taxi Services Framework

Official notice

Authority: NHS Lothian (NHS & healthcare)

Framework agreement4 lotsServicesOpen procedure
Sectors: Transport & Passenger Services (60) Delivery: Scotland (UKM73)
Framework ceiling (notional)£9,000,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 18 Oct 2023
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

NHS Lothian Health Board, a statutory body constituted pursuant to the National Health Service (Scotland) Act 1978 (“the Board”), wishes to put in place a Framework Agreement for Taxi Services which will cover the movement of staff, patients (herein ‘passengers’) and urgent packages across the Health Board and further afield (“the Services”).

CPV: Taxi services

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1NHS Lothian Taxi Services Framework - LOT 1 - City of EdinburghRenewal
Delivery: Scotland
Extensions: The framework duration will be three (3) years with an option to review and extend the framework for two further 12 month periods thereafter (3+1+1 years).Variant bids: not allowed
60120000 Taxi services
Lot #2NHS Lothian Taxi Services Framework - LOT 2 - East LothianRenewal
Delivery: Scotland
Extensions: The framework duration will be three (3) years with an option to review and extend the framework for two further 12 month periods thereafter (3+1+1 years).Variant bids: not allowed
60120000 Taxi services
Lot #3NHS Lothian Taxi Services Framework - LOT 3 - MidlothianRenewal
Delivery: Scotland
Extensions: The framework duration will be three (3) years with an option to review and extend the framework for two further 12 month periods thereafter (3+1+1 years).Variant bids: not allowed
60120000 Taxi services
Lot #4NHS Lothian Taxi Services Framework - LOT 4 - West LothianRenewal
Delivery: Scotland
Extensions: The framework duration will be three (3) years with an option to review and extend the framework for two further 12 month periods thereafter (3+1+1 years).Variant bids: not allowed
60120000 Taxi services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 95Price: 30Environmental: 5
Published sub-criteria (9)
  • Booking Service: 20
  • Vehicle Requirements: 20
  • Licence Requirements: 15
  • Driver Requirements: 15
  • Operation & Management of Framework Agreement: 15
  • Community Benefits: 5
  • Fair Work First: 5
  • price: 30
  • Sustainability: 5
Published award criteria (9)
  • Booking Service: 20
  • Vehicle Requirements: 20
  • Licence Requirements: 15
  • Driver Requirements: 15
  • Operation & Management of Framework Agreement: 15
  • Sustainability: 5
  • Community Benefits: 5
  • Fair Work First: 5
  • Price: 30
Conditions of participation1
  • Suitability

    Refer to tender documents on PCS Tender

What this means for your bid
  • Price carries 30 of 130 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “NHS Lothian Taxi Services Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Sept 2023, 12:49 BST
Last source update
15 Sept 2023, 12:49 BST
Award evaluation window
18 Oct 2023 – …
Authority reference
LOTL347-23
FTS notice number
2023/S 000-027340
Classification (CPV)
Taxi services
Delivery area
Scotland (UKM73)
Official registry OCID
ocds-h6vhtk-03fd0d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25190. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Refer to Tender documents on PCS-Tender (SC Ref:743036)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Appointment period ends
18 Oct 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
18 Oct 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

15 Sept 2023 → 18 Oct 2023 · 3 dates
  1. Notice published
    15 Sept 2023, 12:49 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    18 Oct 2023, 12:00 BST
  3. Bids opened
    18 Oct 2023, 12:00 BST

Contracting authority & participating public bodies

NHS Lothian

Contracting authorityNHS & healthcareBody governed by public lawHealth NHS Lothian, Edinburgh, Scotland, EH1 3EGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court and Justice of the Peace Sheriff Court HouseReview body Edinburgh

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria