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Official procurement procedure

NHS England - Dynamic Purchasing System for the Provision of Lloyd George Record Digitialisation Services

Archive destruction services
Clinical information system
Data storage services
+7 more
UK
Published value
£90,000,000
Submission deadline 2 Aug 2026, 00:00 BST
Lots published3
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: NHS England: "NHS England - Dynamic Purchasing System for the Provision of Lloyd George Record Digitialisation Services". Published status: active. Published value: £90,000,000. 3 published lots. Recorded submission deadline: 2 Aug 2026, 00:00 BST. See the official notice for participation instructions.
Contracting AuthorityNHS EnglandScope & CategoriesNot publishedSubmission Window
Closed
2 Aug 2026, 00:00 BST
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£90,000,000
Bidder Intelligence · Authority Profile: NHS England
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for NHS England. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
2.3Bids / Report
33.3% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 3 active published awards; 3 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityNHS England
Procedure methodNot published
Procurement categoryNot published
Statusactive
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published1 Aug 2024, 10:50 BST
Last source update1 Aug 2024, 10:50 BST
Recurring procurementNo
ClassificationArchive destruction services, Clinical information system, Data storage services, Document management services, Electronic data management (EDM), Records management, Scanning services, Storage and retrieval services, Storage services, Transport services (excl. Waste transport)
Delivery area
UK
OCIDocds-h6vhtk-0486a8
What is being bought
NHS England (NHSE) are seeking to extend the existing DPS to support the national approach to the digitisation of Lloyd George records in GP practices. Corresponding TED notice reference is 2020/S 027-063375 published on 7 August 2020. The National Commercial & Procurement Hub (on behalf of NHSE) is seeking suitably experienced and qualified suppliers to join a Dynamic Purchasing System (DPS) as the vehicle for the procurement of digitisation services for NHS Integrated Care Boards (ICB's), and other Contracting Authorities identified on a regional or local basis. The DPS will be divided into three Categories (Lots): Lot 1 Scanning services Lot 2 Integration with foundation clinical system Lot 3 Scanning services/integration with foundation clinical system (being the aggregate subject-matter of Lots 1 and 2). Suppliers interested in performing the services covered by both Lots 1 and 2, may apply for Lot 3 in addition to applying for both Lots 1 and 2. The awarding of specific contracts will be via invitation to tender to Suppliers listed on the established DPS. Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. Full details and procurement documents can be found on Atamis after supplier registration by accessing via the reference and link below. DPS for digitisation of Lloyd George records Reference C299199 https://atamis-1928.my.site.com/s/Welcome
What changed
From the official release history
  1. Published value updated to £90,000,000
    1 Aug 2024, 10:50 BST
  2. Status changed to active
    1 Aug 2024, 10:50 BST
  3. Official notice release published
    1 Aug 2024, 10:50 BST
  4. Submission deadline changed to 2 Aug 2026, 00:00 BST
    1 Aug 2024, 10:50 BST
  5. Buyer information updated
    1 Aug 2024, 10:50 BST
Lots and requirements (3)
Published by the contracting authority
  • Lot 1 · #1
    Scanning Services
    active
    Published value£75,000,000
    Lot 1 is for scanning services which includes the end to end process of collection of records, scanning, quality assurance, and destruction (see specification for full details). Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. The estimated total value is £90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 1 is £75m.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Integration with Foundation Clinical System
    active
    Published value£17,500,000
    Lot 2 - integration with foundation clinical system requires either: • the upload of the digital LG records directly to the patient record in the GP practice clinical system; or • store the digital LG records in an e-cloud hosted solution and provide a link to the digital file from within the patient record in the GP practice clinical system. Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. The estimated total value is £90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 2 is £17.5m.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Scanning Services and Integration with Clinical Foundation System
    active
    Published value£90,000,000
    Lot 3 is for: • scanning services which includes the end to end process of collection of records, scanning, quality assurance, and destruction (see specification for full details); and • integration with foundation clinical system which requires either: o the upload of the digital LG records directly to the patient record in the GP practice clinical system; or o store the digital LG records in an e-cloud hosted solution and provide a link to the digital file from within the patient record in the GP practice clinical system. Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. The estimated total value is £90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 3 is £90m.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    1 Aug 2024, 10:50 BST
  2. Submission deadline
    2 Aug 2026, 00:00 BST
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

NHS England

Contracting authority GB-NHS-NHS England
View buyer profile
Documents (2)
Official links; attachments are not copied

  • economicSelectionCriteria

    tender
    economicSelectionCriteria

  • technicalSelectionCriteria

    tender
    technicalSelectionCriteria
Related procedures (0)
No data
No related procedures published