Find a TenderAwarded

Published 14 Oct 2022, 13:29 BST

Official UK procurement notice

NHDC 202207-01 Public Convenience Cleaning

Authority: North Hertfordshire District Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable

Sectors: Repair & Maintenance (50)Business Services & Consultancy (79)Cleaning & Environmental Services (90) Delivery: East of England (UKH23)

Published estimate£500,000≈ £125k / year19.6% above published estimate

Submissions closed 28 Nov 2022awarded 30 Mar 2023

Awarded to Danfo UK Ltd

Contract term 4 yrsends 31 Mar 2027 · extension options published · starts 1 Apr 2023

What is being bought

Published requirement description

The Council is seeking tenders from suitably qualified and experienced potential contractors to provide a comprehensive cleansing and maintenance service for the Councils facilities. This includes three (3) core public convenience facilities and two (2) seasonal public convenience facilities within the district, with the possible future option of the regular cleansing and maintenance of one (1) public convenience facility in East Hertfordshire. These facilities are listed in Appendix 2 of the specification The service required by the Council broadly comprises: --regular cleaning of facilities to high standards and the maintaining of a fault log to track any problems at each facility-the upkeep and maintenance of all fixtures and fittings within each core facility inclusive of walls, doors, floors, ceilings and windows,-inspection of the overall condition and maintenance of the facilities-reporting to the Council of broken items or damage which are outside the Contractor’s respo

CPV: Building and facilities management services · Cleaning and sanitation services · Cleaning and sanitation services in urban or rural areas, and related services · Cleaning services · Facility related sanitation services · Repair and maintenance of public conveniences

The lotProcurement structure

single lot · value published

Lot #1Awarded 4 yrsPublished value£500,000

Contract period: 1 Apr 2023 – 31 Mar 2027 (4 yrs)

Delivery: East of England · Hertfordshire

Extensions: Option to extend for a further period of two yearsVariant bids: not allowed

50760000 Repair and maintenance of public conveniences 79993000 Building and facilities management services 90600000 Cleaning and sanitation services in urban or rural areas, and related services 90900000 Cleaning and sanitation services 90910000 Cleaning services 90920000 Facility related sanitation services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 50%

Published award criteria (2)

Quality: 40
Price: 50

What this means for your bid

Price carries 50 of 90 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 14 Oct 2022, 13:29 BST
Last source update: 27 Apr 2023, 10:05 BST
Award evaluation window: 29 Nov 2022 – …
Authority reference: NHDC 202207-01
FTS notice number: 2023/S 000-012089
Classification (CPV): Building and facilities management servicesCleaning and sanitation servicesCleaning and sanitation services in urban or rural areas, and related servicesCleaning servicesFacility related sanitation servicesRepair and maintenance of public conveniences
Delivery area: East of England (UKH23)
Official registry OCID: ocds-h6vhtk-0375db Find a Tender

Contract terms

Performance terms: Compliance with Specification and Procurement Documents.

Publisher note: Any supplier experiencing problems with the Council's e-procurement system, In-Tend, should contact the dedicated UK support desk which can be contacted via email: [email protected] or Telephone: +44 1144070065 for any website / technical questions, Monday to Friday, 8:30 - 17:30.

How it was run

Official notice

Run through: portal not identified

Language: EN

Submission deadline: 28 Nov 2022, 17:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 29 Nov 2022, 09:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.supplyhertfordshire.uk ↗

Timeline

28 Nov 2022 → 27 Apr 2023 · 4 dates

Submission deadline
28 Nov 2022, 17:00 GMT
Bids opened
29 Nov 2022, 09:00 GMT
Contract starts
1 Apr 2023, 00:00 BST
Notice published
27 Apr 2023, 10:05 BST

Notice history

2 events · 2 releases on Find a Tender · since 27 Apr 2023

Status changed to complete
27 Apr 2023, 10:05 BST
Buyer details updated
27 Apr 2023, 10:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £598,1531 contract exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 30 Mar 2023

Awarded to	Value	Date	Status
Danfo UK LtdSMEPublic convenience cleaning and maintenance contract	£598,153 †	—	Awarded

Contracts

Public convenience cleaning and maintenance contract · Danfo UK LtdSME
Signed
30 Mar 2023
Value
£598,153
Period
… – 31 Mar 2027
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic	1	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

North Hertfordshire District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Offices, Gernon Road, Letchworth Garden City, East of England, SG6 3JFContact name, email, phone

Dispute resolution & review bodies

Centre for Effective Dispute Resolution (CEDR)Mediation body LondonContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Danfo (UK) LtdAwarded supplier Unit 5F Moorfields Blackpool Lancashire FY2 0JY, Blackpool, North West

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria