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Find a TenderAwardedContract details notice
Published 27 May 2025, 12:11 BST

Official UK procurement notice

Nexus Education Schools Trust - ICT Managed Services

Official notice

Authority: Nexus Education Schools Trust (Education)·On behalf of: Minerva Procurement Consultancy Services Limited

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: IT Services & Software (72) Delivery: South East (UKJ4)
Published estimate£600,000≈ £200k / year · £720,000 inc. VAT17% above published estimate
Submissions closed 26 Jun 2025awarded 27 Nov 2025
Awarded to Infinity Education Limited
Contract term 3 yrsends 13 Feb 2029 · up to 13 Feb 2031 with extensions · starts 14 Feb 2026

What is being bought

Published requirement description

Nexus Education Schools Trust is currently out to tender for the provision of a full daily ICT Managed service.

The Contractor will be responsible for the provision of a full Trust ICT service for the pupils and staff at their 20 school sites.

The Trust requires a Contractor to undertake the ICT Managed Service in accordance with good practice so as to provide a high service standard throughout the Trust for the benefit of school staff and pupils, the local community and any visitors to the sites. There are currently 20 schools within the Trust in various locations. The schools currently receive onsite and offsite technical support from 6 staff.

There are over 6000 pupils on roll across all sites for the academic year 2025.

TUPE is expected to apply to 3 of the 6 staff, details of which can be found in the tender documentation.

LGPS is not applicable to this Tender.

  • The authority expects to re-tender this requirement around 27 May 2027, 23:59 BST.
  • How the procedure runs: Duty to Consider Lots As part of the initial project set up and approval stage of the tender process, Nexus Education Schools Trust discussed with Minerva the possibility of splitting the tender into more than one lot/contract. On the basis that the Trust considered that consistency of service provision, lack of resource for contract management and delivering value for money were best secured through one Trust-wide contract it was agreed that lots were not appropriate for this tender process. Full details of the description of the process being used are contained within the documents accompanying this tender. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to: Stage 3 Presentation Day Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period) Stage 5 Publication of Contract Details Notice Further details of the CFP can be found in the documentation accompanying this tender.

CPV: Computer-related services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£600,000
Contract period: 14 Feb 2026 – 13 Feb 2029 (3 yrs) · up to 13 Feb 2031 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
72500000 Computer-related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published award criteria (2)
  • Quality: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
  • Price: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 27 May 2027
First published
27 May 2025, 12:11 BST
Last source update
22 Jan 2026, 16:53 GMT
Award evaluation window
Submission end – 27 Nov 2025
Authority reference
MPN-10327
FTS notice number
2025/S 000-027693
Latest notice
Contract details notice (UK7)
Classification (CPV)
Computer-related services
Delivery area
South East (UKJ4)
Official registry OCID
ocds-h6vhtk-0526e7 Find a Tender
How it runs

Duty to Consider Lots

As part of the initial project set up and approval stage of the tender process, Nexus Education Schools Trust discussed with Minerva the possibility of splitting the tender into more than one lot/contract. On the basis that the Trust considered that consistency of service provision, lack of resource for contract management and delivering value for money were best secured through one Trust-wide contract it was agreed that lots were not appropriate for this tender process.

Full details of the description of the process being used are contained within the documents accompanying this tender.

Stage 1 Conditions of participation with evaluation

Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.

Stage 2 Invitation to Tender with evaluation

Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:

Stage 3 Presentation Day

Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)

Stage 5 Publication of Contract Details Notice

Further details of the CFP can be found in the documentation accompanying this tender.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Requests to participate (first stage)
26 Jun 2025, 17:00 BST
Submission deadline
26 Jun 2025, 17:00 BST
Clarification deadline
10 Jun 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/minervapcs/aspx/Home ↗

Timeline

27 May 2025 → 14 Feb 2026 · 8 dates
  1. Tender notice published
    27 May 2025, 12:11 BST
  2. Clarification questions by
    10 Jun 2025, 17:00 BST
  3. Submission deadline
    26 Jun 2025, 17:00 BST
  4. Assessment summaries sent329 days ago
    27 Nov 2025
  5. Award decision expected by328 days ago
    27 Nov 2025, 22:59 GMT
  6. Standstill ends316 days ago
    9 Dec 2025, 23:59 GMT
  7. Latest notice published272 days ago
    22 Jan 2026, 16:53 GMT
  8. Contract starts250 days ago
    14 Feb 2026

Notice history

6 events · 4 releases on Find a Tender · since 27 May 2025
  1. Tender notice published
    27 May 2025, 12:11 BST
    UK4
  2. Tender notice published
    27 May 2025, 12:14 BST
    UK4
  3. Contract award notice published
    27 Nov 2025, 12:56 GMT
    UK6
  4. Status changed to complete
    27 Nov 2025, 12:56 GMT
  5. Contract details notice published
    22 Jan 2026, 16:53 GMT
    UK7
  6. Contract signature expected
    31 Jan 2026, 23:59 GMT
    scheduled
Published amendments (1)

Amend submission deadline time to reflect British Summer Time

Routine re-releases (4)
  • 2025-05: 1 release · 27 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £701,8871 award exc. VAT
Bids received 65 from SMEs
Contracts signed 1latest 24 Dec 2025
Awarded toValueDateStatus
Infinity Education LimitedSME14 Feb 2026 – 13 Feb 2029 · up to 13 Feb 2031Extensions: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each. · Options: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.£701,88727 Nov 2025Awarded

Contracts

  • Nexus Education Schools Trust - ICT Managed Services · Infinity Education LimitedSME

    Signed
    24 Dec 2025
    Value
    £701,887
    Period
    14 Feb 2026 – 13 Feb 2029 · up to 13 Feb 2031 with extensions
    Status
    active
    Extensions
    The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
    Options
    The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6final-stage tenders50—

Contracting authority & participating public bodies

2 public bodies on the notice

Nexus Education Schools Trust

Contracting authorityPublic authority - sub-central government GB-COH: 08753719 Worsley Bridge Primary School, Brackley Road, Beckenham, London, BR3 1RFContact name, email, phone

Other public bodies

  • Minerva Procurement Consultancy Services LimitedProcess contact pointProcuring entityProcurement consultancy managing the tender process for Nexus Education Schools TrustGB-COH: 07144956 Basingstoke, South EastContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsAll documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender