Official UK procurement notice
New Website and Collection Online
Authority: The Wallace Collection (Central government)
What is being bought
Published requirement descriptionThe Wallace Collection is seeking a development partner to rebuild its existing website to enhance the offering, improve customer journeys, conversions and engagement.
At the same time a new Collection Management System is being implemented (CollectionIndex+) alongside the DAMS, and this will necessitate a new Collection Online.
- How the procedure runs: There is a two stage process as set out in the Procurement Specific Questionnaire (PSQ) Document. 1) PSQ which is open to all suppliers. Responses to this will be scored by a panel of stakeholders and based on this a short list of suppliers will be invited to stage 2 2) ITT , the exact format of this will be determined by the responses in round 1, but will likely involve a more detailed set of requirements, a presentation and demo. Award criteria listed below will be used to shortlist the suppliers taken through to the ITT stage. The criteria will then be amended and specified further in the ITT documentation
CPV: Electronic information services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£225,000
- Condition of participationshortlisting
See documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Solution: 40%
- Company profile: 30%
- Indicative Costs and commercial model: 30%
Published award criteria (3)
- Solution : See PSQ
- Company profile: See PSQ Document
- Indicative Costs and commercial model: See PSQ document
- Condition of participationshortlisting
See documentation
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Mar 2026, 09:42 GMT
- Last source update
- 2 Mar 2026, 09:42 GMT
- Award evaluation window
- Submission end – 18 May 2026
- FTS notice number
2026/S 000-018223- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065f03Find a Tender
- How it runs
There is a two stage process as set out in the Procurement Specific Questionnaire (PSQ) Document.
- PSQ which is open to all suppliers. Responses to this will be scored by a panel of stakeholders and based on this a short list of suppliers will be invited to stage 2
- ITT , the exact format of this will be determined by the responses in round 1, but will likely involve a more detailed set of requirements, a presentation and demo.
Award criteria listed below will be used to shortlist the suppliers taken through to the ITT stage. The criteria will then be amended and specified further in the ITT documentation
How it was run
Official notice- Requests to participate (first stage)
- 27 Mar 2026, 17:00 GMT
- Submission deadline
- 27 Mar 2026, 17:00 GMT
- Clarification deadline
- 17 Mar 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All tender submission documents should be sent to the postbox located on myTenders at www.mytenders.co.uk ↗
To access your Postbox Response area to submit a tender response on myTenders, you will need to:
- Record your interest in the tender you wish to submit a response to, once you have done this,
- Navigate to your Suppliers Area, then under My Workspace click on Interest List
- Here you should see a list of all the notices you have expressed an interest in
- Click on the notice you want to submit a response to and underneath Notice Actions click Go to Postbox, then create and proceed with creating your tender response.
- Once completed, you will be able to dispatch your completed response.
Timeline
2 Mar 2026 → 3 Jun 2026 · 5 dates- Tender notice published235 days ago2 Mar 2026, 09:42 GMT
- Clarification questions by220 days ago17 Mar 2026, 17:00 GMT
- Submission deadline210 days ago27 Mar 2026, 17:00 GMT
- Award decision expected by157 days ago18 May 2026, 23:59 BST
- Contract starts142 days ago3 Jun 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published2 Mar 2026, 09:42 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Procurement Specific Questionnaire (PSQ) Document This document sets out the Procurement process, background, highlevel requirements and how the submissions will be evaluated. This document must be read in order to fill out the response documents
- Bidding documents and specifications Company information - supplier response spreadsheet
- Bidding documents and specifications Solution information - supplier response spreadsheet
Notices published for this procedure
- Tender notice Tender notice on Find a Tender