Official UK procurement notice
Network Rail Event Management Framework
Authority: NETWORK RAIL INFRASTRUCTURE LIMITED (Central government)
What is being bought
Published requirement descriptionNetwork Rail has identified a requirement for the provision of Event Management and strategic solutions to plan, and to deliver internal organisation events.
The Framework Agreement will consist of one lot, and will include:
- Expert Event Management services and support to the NR event leads, including project management, event design, development, delivery, production, and AV supply, including stage, lighting, microphones, video content and website creation, website maintenance, technical expertise, and event registration platforms.
- Equipment hire (including PA systems, event equipment, marques, exhibition stands and monitors e.g. Conference support, planning and preparation, including face to face, hybrid, virtual and streaming expertise).
- Staff, resource requirements to deliver in-station leafleting to support with passenger communications, in the event of service disruptions, and any planned service outage, aligned with the NR communications message.
This contract will be available to Network Rail, Great British Railways, Department For Transport Operator Limited (DFTO), and their subsidiaries, successor organisations and affiliates.
- The authority expects to re-tender this requirement around 1 May 2034, 23:59 BST.
- How the procedure runs: This procurement will be conducted under the Procurement Act 2023 using the Competitive Flexible Procedure. The process is designed to enable negotiation, by way of eAuction with shortlisted suppliers to achieve the most advantageous tender for Network Rail. The procedure will consist of the following stages: Participation Stage Interested suppliers must complete a Procurement Specific Questionnaire (PSQ) to demonstrate compliance with the conditions of participation, including financial standing, technical capability, and relevant experience. Responses will be assessed against published criteria, and a shortlist of up to four suppliers will be invited to the Tender Stage. Tender Stage Shortlisted suppliers will be invited to submit an initial tender and participate in commercial negotiation, by way of eAuction. Key Features of the Process • PSQ registration link is in the Bravo opportunity listing titled "Network Rail Event Management Framework." • All further communications and submissions will be managed via the Bravo Portal. • Variant tenders will not be permitted. • Evaluation will be based on the most advantageous tender, considering both technical and commercial criteria. • Compliance with all pass/fail conditions is mandatory throughout the process. Please see the Instruction to Participants document for further details of these activities.
CPV: Event services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 3 suppliers
- Framework period
- 3 yrs · up to 8 yrs from 10 Jul 2027
- Electronic auction
- yes
Who may buy through it
Great British Railways, Department For Transport Operator Limited (DFTO) and their subsidiaries, successor organisations and affiliates.
Published description of the framework
Role ratecards are set at the Framework level and are not to be exceeded rates. Lower rates can be offered at the call-off stage for direct awards and competitive tenders.
Direct Award for call-offs under £100,000
Multiple quote gathering for call-offs between £100,000 and £250,000
Mini competition for call-offs over £250,000
Full details of the process are contained in the Framework Terms and Conditions.
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£14,710,000
- Economic & financial standing
Detailed conditions of participation will be set out in the Instructions to Participants document, which will be issued alongside the Procurement Specific Questionnaire (PSQ) and made available via the Network Rail Sourcing Platform (Bravo).
Candidates must confirm they have the legal capacity to perform the contract under the laws of England and Wales, are registered on the Central Digital Platform (CDP), and are not subject to mandatory exclusion grounds or listed on the debarment list.
All entities who are relied upon to meet the criteria are required to provide their own up-to-date core information on the Central Digital Platform (CDP).
Candidates must demonstrate that they have the financial capacity to perform the contract by meeting the following minimum requirements:
- Completion of the Network Rail Financial and Economic Standing Model and achieving a pass score in accordance with the model's criteria.
- Confirm ability to obtain required insurances.
- Confirm ability to meet other conditions of participation related but not limited to legal capacity, GDPR, prompt payment and tackling modern slavery.
Please refer to the Instructions to Participants for full details.
- Technical & professional ability
Detailed conditions of participation will be set out in the Instructions to Participants document, which will be issued alongside the Procurement Specific Questionnaire (PSQ) and made available via the Network Rail Sourcing Platform (Bravo).
Candidates must demonstrate the following technical capabilities to participate in this procurement in accordance with the Procurement Act 2023 including, but not limited to:
- Technical Experience of End‑to‑End Event Management Services
- Technical Experience of Event Infrastructure, Technical Production & AV Delivery
- Technical Experience of Event Deliverables, Reporting, Evaluation & Stakeholder Management
- Technical Experience of Managing Resource capability and capacity
- Condition of participationshortlisting
PSQ responses will be checked for completeness and compliance. PSQ responses which are not complete, which are non-compliant and/or are late may be rejected and Network Rail shall not be obliged to continue its evaluation of the PSQ responses of that Participant.
Where any Participant does not meet the minimum criteria for any question, section or envelope they will be excluded from the Procurement. For any weighted (0-4) questions in the PQQ, the minimum criteria is a score of 2, therefore a moderated score of 0 or 1 will result in the Participant being excluded from the Procurement.
Participants who have successfully achieved a pass for all pass/fail questions and meets or exceeds any minimum score will have their PSQ responses ranked by reference to their total weighted score identified through the assessment process, with the highest scoring PSQ responses (that successfully achieved a pass for all pass/fail questions) being ranked in first place.
It is the intention of Network Rail to select a shortlist of six (6) Participants to progress to tender stage.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Envelope: 70%
- Commercial: 30%
Published award criteria (2)
- Technical Envelope: A high-level summary of the Technical Envelope themes is outlined below. The Technical Envelope will consist of sub-sections, each carrying a percentage weighting: - Project Management and Customer Engagement - Technical Delivery - Event Brief - Social Value Full details are in the Instructions to Participants.
- Commercial: A pricing document listing the key roles is provided for completion of the 'not to exceed' rates. Responses will be evaluated per role on a proportional versus best-value basis. Full details are in the Instructions to Participants.
- Economic & financial standing
Detailed conditions of participation will be set out in the Instructions to Participants document, which will be issued alongside the Procurement Specific Questionnaire (PSQ) and made available via the Network Rail Sourcing Platform (Bravo).
Candidates must confirm they have the legal capacity to perform the contract under the laws of England and Wales, are registered on the Central Digital Platform (CDP), and are not subject to mandatory exclusion grounds or listed on the debarment list.
All entities who are relied upon to meet the criteria are required to provide their own up-to-date core information on the Central Digital Platform (CDP).
Candidates must demonstrate that they have the financial capacity to perform the contract by meeting the following minimum requirements:
- Completion of the Network Rail Financial and Economic Standing Model and achieving a pass score in accordance with the model's criteria.
- Confirm ability to obtain required insurances.
- Confirm ability to meet other conditions of participation related but not limited to legal capacity, GDPR, prompt payment and tackling modern slavery.
Please refer to the Instructions to Participants for full details.
- Technical & professional ability
Detailed conditions of participation will be set out in the Instructions to Participants document, which will be issued alongside the Procurement Specific Questionnaire (PSQ) and made available via the Network Rail Sourcing Platform (Bravo).
Candidates must demonstrate the following technical capabilities to participate in this procurement in accordance with the Procurement Act 2023 including, but not limited to:
- Technical Experience of End‑to‑End Event Management Services
- Technical Experience of Event Infrastructure, Technical Production & AV Delivery
- Technical Experience of Event Deliverables, Reporting, Evaluation & Stakeholder Management
- Technical Experience of Managing Resource capability and capacity
- Condition of participationshortlisting
PSQ responses will be checked for completeness and compliance. PSQ responses which are not complete, which are non-compliant and/or are late may be rejected and Network Rail shall not be obliged to continue its evaluation of the PSQ responses of that Participant.
Where any Participant does not meet the minimum criteria for any question, section or envelope they will be excluded from the Procurement. For any weighted (0-4) questions in the PQQ, the minimum criteria is a score of 2, therefore a moderated score of 0 or 1 will result in the Participant being excluded from the Procurement.
Participants who have successfully achieved a pass for all pass/fail questions and meets or exceeds any minimum score will have their PSQ responses ranked by reference to their total weighted score identified through the assessment process, with the highest scoring PSQ responses (that successfully achieved a pass for all pass/fail questions) being ranked in first place.
It is the intention of Network Rail to select a shortlist of six (6) Participants to progress to tender stage.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Network Rail Event Management Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Framework agreement
- Who may use this agreement
- Great British Railways, Department For Transport Operator Limited (DFTO) and their subsidiaries, successor organisations and affiliates.
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 May 2034
- First published
- 3 Sept 2025, 09:18 BST
- Last source update
- 15 Jun 2026, 13:47 BST
- Award evaluation window
- Submission end – 18 Jan 2027
- Authority reference
44096- FTS notice number
2026/S 000-056202- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0592c3Find a Tender
- How it runs
This procurement will be conducted under the Procurement Act 2023 using the Competitive Flexible Procedure. The process is designed to enable negotiation, by way of eAuction with shortlisted suppliers to achieve the most advantageous tender for Network Rail.
The procedure will consist of the following stages:
Participation Stage
Interested suppliers must complete a Procurement Specific Questionnaire (PSQ) to demonstrate compliance with the conditions of participation, including financial standing, technical capability, and relevant experience. Responses will be assessed against published criteria, and a shortlist of up to four suppliers will be invited to the Tender Stage.
Tender Stage
Shortlisted suppliers will be invited to submit an initial tender and participate in commercial negotiation, by way of eAuction.
Key Features of the Process
- PSQ registration link is in the Bravo opportunity listing titled "Network Rail Event Management Framework."
- All further communications and submissions will be managed via the Bravo Portal.
- Variant tenders will not be permitted.
- Evaluation will be based on the most advantageous tender, considering both technical and commercial criteria.
- Compliance with all pass/fail conditions is mandatory throughout the process.
Please see the Instruction to Participants document for further details of these activities.
How it was run
Official notice- Requests to participate (first stage)
- 10 Jul 2026, 15:00 BST
- Appointment period ends
- 10 Jul 2026, 15:00 BST
- Clarification deadline
- 3 Jul 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The procurement documents are available for unrestricted and full direct access, free of charge, at:
networkrail.bravosolution.co.uk/web/login.html ↗
Under Opportunities in the bottom left of the page, Click "Current Opportunities:" and search for and click Project Title "Event Management Framework".
This link provides access to complete and submit the PSQ. Completion and submission of the PSQ is considered as the Participant's request to participate.
Timeline
3 Sept 2025 → 10 Jul 2027 · 8 dates- Planning notice published3 Sept 2025, 09:18 BST
- Market engagement397 days ago18 Sept 2025, 23:59 BST
Please see attached scope of services. Network rail will be reviewing the response to the questions asked in the PME after the submission deadline. Please note submissions must be submitted by 16/09/2025 23:59. All submissions must be sent to [email protected].
Network Rail may be looking to tender this requirement in the near future. Any potential tender event in relation to this requirement will be issued via the Network Rail procurement platform – BravoNR, which can be found using the following link: Network Rail Sourcing Platform (bravosolution.co.uk).
Please note any discussions which do occur will cease immediately, should a formal competition ultimately be announced. Network Rail is committed to ensuring fairness, openness, and transparency, and to following the Utilities Contract Regulations 2016. The RFI is issued solely for the purpose of conducting pre-procurement market engagement, via a request for information and does not constitute any commitment to undertake any procurement in the future. Interested parties will not be prejudiced by any response or failure to respond to the RFI, and a response to this RFI does not guarantee any invitation to participate in this event or any future procurement.
The RFI does not constitute a call for competition to procure any services, supplies or works mentioned therein, and Network Rail will not accept any proposals offered in response to the RFI. Network Rail is not liable for any costs, fees, or expenses incurred by any party in replying to or attending any RFI event. Any procurement of any services, supplies or works by Network Rail will be carried out strictly in accordance with the provisions of the Utilities Contracts Regulations 2016.
Update-
NR has extended the deadline by 2days and new deadline is 18th of September.
- Next notice expected176 days ago27 Apr 2026, 23:59 BST
- Tender notice published128 days ago15 Jun 2026, 13:47 BST
- Clarification questions by109 days ago3 Jul 2026, 23:59 BST
- Admission / appointment period ends102 days ago · period end, not a bid countdown10 Jul 2026, 15:00 BST
- Today21 Oct 2026
- Award decision expected byin 90 days18 Jan 2027, 23:59 GMT
- Contract startsin 262 days10 Jul 2027, 00:00 BST
Notice history
7 events · 4 releases on Find a Tender · since 3 Sept 2025- Preliminary market engagement notice published3 Sept 2025, 09:18 BSTUK2
- Preliminary market engagement notice published17 Sept 2025, 11:56 BSTUK2
- Preliminary market engagement notice published17 Sept 2025, 12:01 BSTUK2
- Tender notice published15 Jun 2026, 13:47 BSTUK4
- Published value updated to £14,710,00015 Jun 2026, 13:47 BSTwas £12,400,000
- Status changed to active15 Jun 2026, 13:47 BST
- Procurement method changed15 Jun 2026, 13:47 BST
Routine re-releases (4)
- 2025-09: 1 release · 3 Sept 2025
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender