Find a TenderAwardedContract details notice
Published 24 Sept 2025, 10:46 BST

Official UK procurement notice

NELFT Crisis Alternatives - Havering

Official notice

Authority: North East London NHS Foundation Trust (Central government)·Consortium: 2 public authorities

3 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitableMax 1 lot to bidMax 1 lot per supplier
Published estimate£2,600,000total for 3 lots · £3,120,000 inc. VAT
Submissions closed 16 May 2025awarded 23 Sept 2025
Awarded to Hestia Housing and Support2 awards
Contract term 2 yrs 3 moends 27 Oct 2027 · up to 27 Oct 2029 with extensions · starts 11 Aug 2025

What is being bought3 lots · detail below

Published requirement description

The Place Based Partnership within North East London (NEL) has identified key priority areas to enhance local mental health acute pathways. This initiative aims to develop effective community alternatives to hospital admission for residents experiencing a mental health crisis. The North East London Joint Forward Plan emphasises prevention, leveraging community assets, and providing person-centered, integrated care. The goal is to support more individuals in appropriate settings outside of hospitals, ensuring that those in crisis receive timely and suitable support. A significant focus is placed on improving mental health crisis management and offering alternatives to hospital admission. This ensures that high-quality inpatient care is available for those who truly need it, aligning with the principle of delivering the right support at the right time and place. The scope of services varies across localities, and a procurement process via Lots has been established to cater to the specific needs of each Local Borough and its demographics. This approach also fosters collaboration with Voluntary, Community, and Social Enterprise (VCSE) partners, enhancing the overall benefit to service users. VCSE (Voluntary, Community, and Social Enterprise) partners will play a crucial role in the Place Based Partnership within NELFT. Their involvement will include: Service Delivery: VCSE organisations will provide community-based services that offer alternatives to hospital admission. These services might include crisis intervention, counselling, peer support, and other mental health support programs tailored to local needs. Collaboration and Integration: VCSE partners will work closely with NELFT and other healthcare providers to ensure a seamless integration of services. This collaboration aims to create a cohesive support network that can respond effectively to mental health crises. Community Engagement: VCSE organisations often have strong ties to the local community and can engage residents in mental health initiatives. They can help raise awareness, reduce stigma, and encourage individuals to seek help early. Tailored Support: By understanding the unique demographics and needs of each locality, VCSE partners can offer personalised support that aligns with the specific challenges faced by different communities. Innovation and Flexibility: VCSE organisations can bring innovative approaches to mental health care, offering flexible and responsive services that can adapt to changing needs and circumstances. Overall, the involvement of VCSE partners is essential for building a comprehensive, community-centered approach to mental health care that prioritises prevention, early intervention, and support outside of hospital settings.

The service is for Havering adult residents or those presenting to Havering emergency services who perceive themselves to be in, or at risk of moving into, mental health crisis (self-defined). This is the defining criteria for the service and robust screening procedures will be required that ensure access and prioritisation of those in most need. Those with multiple needs and co-morbidities are to be welcomed provided that the primary need is mental health crisis.

Access to the service will normally be direct access by self-presentation. Prior to operation partner agencies will make people aware of the service and introduce people via referral pathways. Havering Crisis Café will support people in crisis to better self-manage their symptoms and distress in a safe and appropriate environment. This will improve access to Mental Health services as an alternative to ED attendances. To reduce activity in Emergency Departments and the wider system including mental health services, police and ambulance services.

The key objectives will be to:

  • Provide a non-stigmatising, calm and safe environment.
  • Provide support to help people resolve their crisis.
  • Provide practical and emotional support to enable the service users and carers to better self- manage their distress, aid their recovery, and reduce dependency.
  • Ensure that support staff, peer supporters and volunteers are trained, supported and professional in their approach.
  • Operate as an alternative to Emergency Departments and other emergency services for people experiencing a mental health crisis that does not require medical intervention.
  • Link with the wider service system to ensure a joined-up partnership approach to the development of local services.

Havering Crisis Café will support people in crisis to better self-manage their symptoms and distress in a safe and appropriate environment. This will improve access to Mental Health services as an alternative to Emergency Departments attendances. To reduce activity in Emergency Departments and the wider system including mental health services, police and ambulance services.

The service will provide immediate, focused and time-limited emotional and practical support to people experiencing a mental health crisis that does not require clinical input. Experiencing an active psychosis requiring a higher level of input/trained staff to manage their specific needs. It will work with people experiencing a range of different distress, including psychosis.

The support will consist of:

  • Identifying coping strategies and improving wellbeing
  • Information and signposting
  • 1-1 conversations, group conversations and activities
  • Limited follow-up

CPV: Provision of services to the community

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£2,600,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same conditions of participation on every lot
Lot #1RedbridgeRenewal 2 yrs 3 moSMEVCSEPublished value£600,000

This specification outlines the development of a Mental Health Crisis Alternative in Redbridge, a service providing non-clinical, community-based mental health support. The service will focus on supporting those experiencing a self-defined mental health crisis who do not require immediate medical attention. It will offer timely interventions aimed at preventing escalation to statutory services like psychiatric liaison or emergency departments. This initiative aligns with local needs, addressing the unique demographic and socio-economic factors of Redbridge.

Contract period: 11 Aug 2025 – 27 Oct 2027 (2 yrs 3 mo) · up to 27 Oct 2029 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT
Delivery: LondonEligibility: SME eligibleVCSE eligible
Extensions: The initial contract term shall be two (2) years with the potential for two (2) twelve (12) months in Contract extension periods by election of the Contracting Authority, on such notice and for such periods as is specified by the Contract.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please see associated Tender documentation.

  • Technical & professional ability

    Please see associated Tender documentation.

Lot #2HaveringAwardedRenewal 2 yrs 3 moSMEVCSEPublished value£1,000,000

The service is for Havering adult residents or those presenting to Havering emergency services who perceive themselves to be in, or at risk of moving into, mental health crisis (self-defined). This is the defining criteria for the service and robust screening procedures will be required that ensure access and prioritisation of those in most need. Those with multiple needs and co-morbidities are to be welcomed provided that the primary need is mental health crisis.

Contract period: 11 Aug 2025 – 27 Oct 2027 (2 yrs 3 mo) · up to 27 Oct 2029 with extensionsValue: £1,000,000 exc. VAT · £1,200,000 inc. VAT
Delivery: LondonEligibility: SME eligibleVCSE eligible
Extensions: The initial contract term shall be two (2) years with the potential for two (2) twelve (12) months in Contract extension periods by election of the Contracting Authority, on such notice and for such periods as is specified by the Contract.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please see associated Tender documentation.

  • Technical & professional ability

    Please see associated Tender documentation.

Lot #3Waltham ForestAwardedRenewal 2 yrs 3 moSMEVCSEPublished value£1,000,000

This specification outlines the development of a Mental Health Crisis Alternative in Waltham Forest, a third sector-led service providing non-clinical, community-based mental health support. The service will focus on supporting those experiencing or wanting to prevent a self-defined mental health crisis who do not require immediate medical attention. It will offer timely interventions aimed at preventing escalation to statutory services like psychiatric liaison or emergency departments. This initiative aligns with local needs, addressing the unique demographic and socio-economic factors of Waltham Forest. Although the term ‘Crisis Alternative’ is used here, the name of the initiative will be decided in collaboration with service users and will highlight that the spaces are welcoming, homely and peaceful e.g. incorporating words such as ‘sanctuary’, ‘haven’, ‘harbour’, ‘welcome’, ‘healing’ ‘connection’. We aim to create a new model of care that combines the community and social collaboration of the Trieste model with the relational culture of Open Dialogue. Our plan is to bring together our NHS community and crisis provision in a single site, combine it with a range of non-statutory services, as well as 6-8 beds for overnight/crisis stay and bring all parties together to co-design and co-deliver the service. The teams will include third sector services, religious groups, housing providers/associations and people with lived experience, who have been involved in the development of our plans from the beginning.

Contract period: 11 Aug 2025 – 27 Oct 2027 (2 yrs 3 mo) · up to 27 Oct 2029 with extensionsValue: £1,000,000 exc. VAT · £1,200,000 inc. VAT
Delivery: LondonEligibility: SME eligibleVCSE eligible
Extensions: The initial contract term shall be two (2) years with the potential for two (2) twelve (12) months in Contract extension periods by election of the Contracting Authority, on such notice and for such periods as is specified by the Contract.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please see associated Tender documentation.

  • Technical & professional ability

    Please see associated Tender documentation.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: The Contracting Authority anticipates that it will enter into a contract with a maximum of one (1) Service Provider for each of the Lots. However, there is no restriction on the number of lots awarded to each Service Provider.
Conditions of participation · identical on every lot2
  • Economic & financial standing

    Please see associated Tender documentation.

  • Technical & professional ability

    Please see associated Tender documentation.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
24 Sept 2025, 10:46 BST
Last source update
14 Oct 2025, 16:54 BST
Award evaluation window
Submission end – 24 Jul 2025
Authority reference
NELFT_00472
FTS notice number
2025/S 000-011819
Latest notice
Contract details notice (UK7)
Classification (CPV)
Provision of services to the community
Delivery area
London (UKI52)
Official registry OCID
ocds-h6vhtk-04fa2d Find a Tender
Contract terms summary

The payment profile for this Contract shall be monthly in arrears. The Contracting Authority will pay correctly addressed, valid and undisputed invoices within 30 days of the day on which the invoice is received or, if later, the day on which the payment falls due in accordance with the invoice in accordance with and subject to the requirements of the Contract. Service Providers to the Contracting Authority must ensure comparable payment provisions apply to the payment of their sub-contractors and the sub-contractors of their sub-contractors. General requirements for an invoice for the Contracting Authority include: A description of the good/services supplied is included. The Contracting Authority’s reference number/Purchase Order number is included. It must be addressed to the following: North East London NHS Foundation Trust, ELFS Shared Services, Unit 2, PO Box 4418, Swindon, SN4 4RW Invoices should be emailed to be sent to: [email protected] It must contain the relevant Contract Reference number (issued upon Contract Award). It must include any contract deductions as part of the Service Credit Regime.

Review and risk notes
Risks

Unanticipated Population Growth: Population growth exceeds projections, resulting in increased demand for services that cannot be met. Capacity Issues: Existing services may not have the capacity to meet rising demand, leading to delays in access and increased pressure on emergency services. Service Utilisation: The service may not be utilised as intended, with individuals continuing to rely on emergency services instead. Operational: The service may face operational challenges, such as staffing shortages or logistical issues (venues), impacting its ability to provide timely support. Operational hours may not align with the needs of the community, limiting access to support during critical times. Insufficient staff to meet demand, impacting the ability to provide timely and effective support. Training Needs: Managing volunteers and staff, including ensuring they are adequately trained and supported with further training requirements. Commissioning: NELFT's funding may increase or decrease over the length of this contract to suit ICB requirements.

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
16 May 2025, 12:00 BST
Clarification deadline
25 Apr 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

The Contracting Authority is utilising an electronic Tendering system (“E-Tendering Portal”) to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Contracting Authority, including the submission of Tender responses will be conducted solely via the following link: health-family.force.com/s/Welcome ↗ Contract Ref: C340086

Timeline

28 Mar 2025 → 14 Oct 2025 · 8 dates
  1. Tender notice published
    28 Mar 2025, 14:58 GMT
  2. Clarification questions by
    25 Apr 2025, 17:00 BST
  3. Submission deadline
    16 May 2025, 12:00 BST
  4. Award decision expected by
    24 Jul 2025, 23:59 BST
  5. Contract starts
    11 Aug 2025, 00:00 BST
  6. Assessment summaries sent394 days ago
    24 Sept 2025, 00:00 BST
  7. Standstill ends384 days ago
    3 Oct 2025, 23:59 BST
  8. Latest notice published373 days ago
    14 Oct 2025, 16:54 BST

Notice history

4 events · 2 releases on Find a Tender · since 28 Mar 2025
  1. Tender notice published
    28 Mar 2025, 14:58 GMT
    UK4
  2. Contract award notice published
    24 Sept 2025, 10:46 BST
    UK6
  3. Contract signature expected
    8 Oct 2025, 23:59 BST
    scheduled
  4. Contract details notice published
    14 Oct 2025, 16:54 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £982,6041 award exc. VAT
Bids received 2
Contracts signed 1latest 14 Oct 2025
Awarded toValueDateStatus
Lot 2 · Havering1 award
Hestia Housing and Support1 Dec 2025 – 30 Nov 2027 · up to 30 Nov 2029Extensions: Optional 2 x 12 month extensions£982,60423 Sept 2025Awarded
Lot 3 · Waltham Forest1 award
supplier not published—1 Jul 2025Awarded

Contracts

  • Havering Crisis Alternative Services · Hestia Housing and Support

    Signed
    14 Oct 2025
    Value
    £982,604
    Period
    1 Dec 2025 – 30 Nov 2027 · up to 30 Nov 2029 with extensions
    Status
    active
    Extensions
    Optional 2 x 12 month extensions

    No agreed KPIs: Contract value is less than £5million.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
2 · Havering2final-stage tenders02—

Contracting authority & participating public bodies

2 public bodies on the notice

North East London NHS Foundation Trust

Contracting authorityPublic authority - central government GB-NHS: RAT · GB-PPON: PHHT-9556-BWJJ CEME Centre - West Wing, Marsh Way, Essex, London, RM13 8GQContact email

Bidders & participating suppliers

1 commercial party on the notice
  • HESTIA HOUSING AND SUPPORTAwarded supplierGB-CHC: 294555GB-COH: 02020165 Beaufort House 4th Floor, 15 St. Botolph Street, London, London, EC3A 7DTContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender