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Published 18 Sept 2026, 10:48 BST

Official UK procurement notice

Nearest Relative Proxy Service

Submit via In-tend Official notice Competition analysis

Authority: Coventry City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Health & Social Care (85) Delivery: West Midlands (UKG33)
Published estimate £96,480≈ £48k / year · £96,480 inc. VAT
Submission deadline 19 Oct 202612:00 BST · 30d 23h left
Contract term 2 yrsup to 4 yrs with extensions · starts 14 Dec 2026
Bids per lot · this authority 82CPV 8530 · n=13 · competition analysis ↓

What is being bought

Published requirement description

The Council is procuring a Nearest Relative Proxy service, fulfilling the legal role of Nearest Relative for people where no appropriate person is available to undertake the role for them, in accordance with the Mental Health Act 1983 as amended by the Mental Health Act 2007.

We anticipate services will be for around 10 individuals per year. However, this is subject to fluctuation, and we require the awarded provider to be able to support between 0 and 20 per year. The provider will be required to operate flexibility to meet all service need/demand.

CPV: Social work and related services

The lotProcurement structure

single lot · value published
Lot #1Lot 1Renewal 2 yrsSMEVCSEPublished value£96,480
Contract period: 14 Dec 2026 — 13 Dec 2028 (2 yrs) · up to 4 yrs with extensionsEligibility: SME eligibleVCSE eligibleDelivery: West MidlandsTurnover guideline: ~£96,348/yr≈ 2× annual value
Value
£96,480 exc. VAT · £96,480 inc. VAT
Extensions
The initial term of the Contract will be for a period of two (2) years but may be extended by one (1) increment of two (2) years
85300000 Social work and related services

Who is likely to bid for this lot ↓

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more
How bids are scored

70% Quality/technical 30% Price

No conditions of participation were published on the notice; check the tender documents.

Competition analysis · published record, not a forecast of who will bid

How Coventry City Council buys Social work and related services (CPV 8530) — and who usually turns up

Coventry City Council’s own published record, next to the West Midlands market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: sector page →

1

How the contest usually goes

Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards report one bid by definition and are left out. Empty means nothing was published, not filled in from elsewhere.

This authority

Coventry City Council

contract notices in 36 months: 8 in CPV 8530 (1 direct) · 31 in division 85 (2 direct) · 123 in all categories (41 direct)

Bids per lot82CPV 8530 · 36m · n=13 lots
Single-bid lots0%CPV 8530 · 36m · n=13 lots
Award vs estimate1% aboveCPV 8530 · 36m · n=11 pairs
Deadline → award35dCPV 8530 · 36m · n=3 notices
Notice updates0all categories · 24m · n=261 notices
Awarded without competition13%CPV 8530 · 36m · n=8 notices
Bids per lot robust · n=13
  • 1 bid 0%
  • 2–3 15%
  • 4–6 8%
  • 7+ 77%

Median 82 · 13 lots on 5 contested notices · CPV 8530.

Winning award vs estimate robust · n=11
  • Below estimate 9%
  • Within ±2% 55%
  • Above estimate 36%

11 lot pairs · CPV 8530.

The market · delivery region

West Midlands · Social work and related services (CPV 8530)

contract notices delivered in West Midlands in 36 months: 1,998 in CPV 8530 (1,995 contested) · 4,365 in division 85 (3,465 contested)

Bids per lot6CPV 8530 · 36m · n=1,946 lots
Single-bid lots11%CPV 8530 · 36m · n=1,946 lots
Award vs estimateat estimateCPV 8530 · 36m · n=54 pairs
Deadline → award50dCPV 8530 · 36m · n=29 notices
SME bidders80%CPV 8530 · 36m · n=27 lots
Winners based in the region98%CPV 8530 · 36m · n=2,039 awards
Bids per lot robust · n=1,946
  • 1 bid 11%
  • 2–3 22%
  • 4–6 20%
  • 7+ 47%

Median 6 · 1,946 lots on 1,916 contested notices · CPV 8530.

Winning award vs estimate robust · n=54
  • Below estimate 17%
  • Within ±2% 69%
  • Above estimate 15%

54 lot pairs · CPV 8530.

robust · n=11 Awards in Coventry City Council (CPV 8530, n=11 pairs) land a median 1% above: on this notice’s £96,480 that is about £97,734. Context for a bid, not a recommended price.

Method and what to read with care
  • Two columns, no blending. The authority column walks its own record only: notices in the 4-digit class, then the 2-digit division, then all categories (36 months, per lot, contested only), and as a last resort its 24-month row across all categories (per notice, every route). The market column is the notice’s primary delivery ITL1 × the same class, then division (36 months). Nothing is filled from the UK-wide class; an empty tile means the source published nothing usable.
  • Per lot, contested only. Find a Tender publishes bid counts per lot; a seven-lot tender is seven contests. Procedures awarded without competition (limited / direct) are excluded from bids, price pairs and decision days — they report one bid by definition. Frameworks and DPS are a separate population from contracts (6–7 bids per lot against 2–4) and only the notice’s own kind is shown.
  • Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). Award-vs-estimate pairs need a lot estimate, one active award on the lot, one canonical supplier and a gap under 60 %; about 30 % of pairs are exact matches (the buyer published the award at the estimate). n is on every figure; below 3 the tile is muted, never hidden.
  • Pounds. The expected award applies the authority’s median movement (or the region’s, when the authority has fewer than 3 pairs) to this notice’s estimate; the middle half uses the region’s quartiles. A multi-lot notice publishes an envelope, so the movement is applied per lot, never to the total. A benchmark, not a recommended price.
  • “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Open for tender
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
18 Sept 2026, 10:48 BST
Last source update
18 Sept 2026, 10:48 BST
Authority reference
COV - 26110
Latest notice
Tender notice (UK4)
Classification (CPV)
Social work and related services
Delivery area
West Midlands (UKG33)
Official registry OCID
ocds-h6vhtk-077526 Find a Tender

How to participate & submission route

Official notice Submit via In-tend
Authorised e-sourcing portalIn-tend ↗Supplier login requiredElectronic submission allowed
Open official portal workspace ↗
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Expression of interest (EOI)
—
Tender submission deadline
19 Oct 2026, 12:00 BST
Clarification deadline
—
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release
sell2.in-tend.co.uk/midlands/home ↗
Published estimate £96,480 excludes VAT (£96,480 including VAT).

Timeline

3 published dates · Europe/London
  1. Tender notice publishedearlier today
    18 Sept 2026, 10:48 BST
  2. Submission deadlinein 31 days
    19 Oct 2026, 12:00 BST
  3. Contract startsin 87 days
    14 Dec 2026, 00:00 GMT

Commercial outcome & contract awards

Nothing awarded yet
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    18 Sept 2026, 10:48 BSTUK4

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMJC-6861-XJPP Council House, Earl Street, Coventry, West Midlands, CV1 5RR [email protected]
View buyer profile →

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender