Official UK procurement notice
NDSC-1635 Communal electrical and Fire safety Service and Maintenance Contract fro Newark & Sherwood District Council
Authority: Newark And Sherwood District Council (Local council)·On behalf of: Rutland County Council
What is being bought
Published requirement descriptionNewark and Sherwood District Council (NSDC) wishes to invite tenders from suitably qualified contractors for the delivery of Communal electrical and Fire safety Service and Maintenance Contract.
Newark and Sherwood District Council is the largest district council in Nottinghamshire covering an area of 251.5 square miles having an estimated population of 122,000. The district is predominantly rural with some large forestry plantations, the ancient Sherwood Forest, and the towns of Newark on Trent, Southwell, and Ollerton. The towns and villages in the west of the district are former coal mining villages. Newark on Trent and
Balderton form the largest urban concentration.
Newark and Sherwood District Council require all managed communal areas to undergo electrical biased checks and to have accredited BAFE engineers to fulfil its responsibilities as a landlord. The contractor will undertake all work through directly employed staff and NSDC will only permit the use of specialized sub-contractors upon their approval. At NSDC's discretion the contractor may be requested to attend NSDC managed properties not listed within the pricing schedule. The contractor is to deliver the service on behalf of NSDC for circa 129 sites for:
- Electrical installation condition reports
- Fire Alarm Panels
- Fire Detection Systems
- Emergency Lighting
- Renewables - Solar PV, Invertors, Battery Storage, Charge points etc.
- Portable appliance testing -PAT
- Lightening Protection
- Roller Shutter Doors
- Automated Doors
- Fire Dampers
- Sprinkler and Misting System
- Automatic Opening Ventilation -AOV's
- Emergency Voice Communication Systems (EVCs)
- Fire Extinguisher and ancillaries (Fire blankets)
- Evacuation chairs
Further information can be obtained in the tender documentation within this tender pack.
Contract Duration
The anticipated contract start date is 1st May 2026.
The contract will be in place for an initial period of four (4) years, with the option to extend for a further period of 11 months, subject to satisfactory performance and an annual review by the Council. Please note that extension option are not in any way guaranteed.
Estimated Budget
The budget for this contract is estimated in the region of £1,400,000 excluding VAT in total.
Contract Terms
The Contractor will operate under the conditions of the JCT Measured Term Contract 2016 with Amendments.
Procurement Procedure
Open procedure in accordance with Procurement Act 2023
This procurement process is being managed by Welland Procurement in partnership with
the Council. Further information on Welland Procurement can be found at wellandprocurement.org.uk ↗
Tender documents can be found at:
Link to procurement portal: www.eastmidstenders.org ↗
Project ID: DN809109
CPV: Repair and maintenance services of electrical and mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Question 1 5% Question 2 10% Question 3 5% Question 4 10% Question 5 10%
- Price
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 Mar 2026, 13:03 GMT
- Last source update
- 30 Jun 2026, 09:06 BST
- Award evaluation window
- Submission end – 30 Apr 2026
- Authority reference
DN809109- FTS notice number
2026/S 000-020379- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-066423Find a Tender
How it was run
Official notice- Submission deadline
- 2 Apr 2026, 12:00 BST
- Clarification deadline
- 26 Mar 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
6 Mar 2026 → 30 Jun 2026 · 7 dates- Tender notice published228 days ago6 Mar 2026, 13:03 GMT
- Clarification questions by208 days ago26 Mar 2026, 17:00 GMT
- Submission deadline201 days ago2 Apr 2026, 12:00 BST
- Assessment summaries sent187 days ago16 Apr 2026, 00:00 BST
- Award decision expected by172 days ago30 Apr 2026, 23:59 BST
- Contract starts172 days ago1 May 2026, 00:00 BST
- Latest notice published112 days ago30 Jun 2026, 09:06 BST
Notice history
5 events · 3 releases on Find a Tender · since 6 Mar 2026- Tender notice published6 Mar 2026, 13:03 GMTUK4
- Contract award notice published20 Apr 2026, 12:55 BSTUK6
- Status changed to complete20 Apr 2026, 12:55 BST
- Contract signature expected30 Apr 2026, 23:59 BSTscheduled
- Contract details notice published30 Jun 2026, 09:06 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ABCA systems limited1 May 2026 – 31 Mar 2030 · up to 31 Mar 2031Extensions: Extension is subject to satisfactory performance and an annual review by the Council. Please note that extension option are not in any way guaranteed. | £1,400,000 | 16 Apr 2026 | Awarded |
Contracts
Contract 1 · ABCA systems limited
- Signed
- 25 Jun 2026
- Value
- £1,400,000
- Period
- 25 Jun 2026 – 31 Mar 2030 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- Option to extend is subject to satisfactory performance and an annual review by the Council. Please note that extension option are not in any way guaranteed.
No agreed KPIs: Contract value is below the threshold of £5m including VAT.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders · 12 at stage one | 0 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- Rutland County CouncilBeneficiary authority
- Welland ProcurementProcess contact pointProcuring entityBuyer
Bidders & participating suppliers
1 commercial party on the notice- ABCA SYSTEMS LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender