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Official procurement procedure

NCC1604 Contract for the provision of a Collections Management System for Archives

No classification published
Location not published
Official notice
Published value
£100,000
Submission deadline 14 Apr 2026, 12:00 BST
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Northumberland County Council: "NCC1604 Contract for the provision of a Collections Management System for Archives". Published status: complete. Published value: £100,000. 1 published lot. Recorded submission deadline: 14 Apr 2026, 12:00 BST. See the official notice for participation instructions.
Contracting AuthorityNorthumberland County CouncilScope & CategoriesNot publishedSubmission Window
Closed
14 Apr 2026, 12:00 BST
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£100,000
Bidder Intelligence · Authority Profile: Northumberland County Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Northumberland County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
6Bids / Report
50% of reports have one bid
Supplier ConcentrationModerate Concentration
PSNE LIMITEDTop vendor: 39.2% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 71 active published awards; 2 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
PSNE LIMITED1 win£410,000
NORTHUMBRIA HEALTHCARE NHS FOUNDATION TRUST3 wins£399,453
The Newcastle-upon-Tyne Hospitals NHS Foundation Trust1 win£184,000
UMI Commercial Limited1 win£51,145
Procedure terms
Contracting AuthorityNorthumberland County Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published29 Jun 2026, 14:49 BST
Last source update29 Jun 2026, 14:49 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-066bf4
What is being bought
Northumberland Archives is the county's archive service, responsible for collecting records relating to the history of Northumberland, its communities and people. We acquire a wide range of archives from both official and private sources relating to almost all aspects of the history of Northumberland, which are made available to the public in our Study Centres. The Archives manages the descriptive catalogue of its holdings through a Collection Management System (CMS), providing both back-end management for staff, and front-end access for the public. Almost the entirety of our holdings (6 miles worth or records stored in over 30,000 boxes) are recorded in our CMS and the front-end catalogue allows our customers to search or browse archival descriptions in order to request material to view in our Study Centres.
What changed
From the official release history
  1. tender value changed
    29 Jun 2026, 14:49 BST
  2. Status changed to complete
    29 Jun 2026, 14:49 BST
  3. Official notice release published
    29 Jun 2026, 14:49 BST
  4. Submission deadline changed to published date
    29 Jun 2026, 14:49 BST
  5. Published value updated to £100,000
    17 Mar 2026, 11:11 GMT
  6. Status changed to active
    17 Mar 2026, 11:11 GMT
  7. Official notice release published
    17 Mar 2026, 11:11 GMT
  8. Submission deadline changed to 14 Apr 2026, 12:00 BST
    17 Mar 2026, 11:11 GMT
  9. Buyer information updated
    17 Mar 2026, 11:11 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    29 Jun 2026, 14:49 BST
  2. Submission deadline
    14 Apr 2026, 12:00 BST
  3. Award active
    Not published · Not published
  4. Contract active
    Signed 23 Jun 2026, 00:00 BST · £30,800
Commercial outcome and competition
Awards
METADATIS LTD
Not published · Not published · active
Contracts
NCC1604 Contract for the provision of a Collections Management System for Archives
£30,800 · signed 23 Jun 2026, 00:00 BST · active
Contract period: 1 Sept 2026, 00:00 BST — 31 Aug 2030, 23:59 BST
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Northumberland County Council

Contracting authority GB-PPON-PJJX-1133-JRGV
View buyer profile

  • Northumberland County Council
    buyer

    GB-PPON: PJJX-1133-JRGV
    County Hall, Morpeth, UKC21, NE61 2EF, GB
    CCPS@northumberland.gov.uk

  • METADATIS LTD
    supplier

    GB-COH: 09152120 · GB-PPON: PWRP-8393-YGYZ
    100 Main Street, Evesham, UKG12, WR11 7UF, GB
    finance@metadatis.com
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published