Official UK procurement notice
NAIC Total Facilities Management (TFM)
Authority: University of Warwick (Education)
What is being bought
Published requirement descriptionThe University of Warwick has a requirement to procure Total Facilities Management services for the National Automotive Innovation Centre (NAIC). NAIC provides a critical mass of research capability combining automotive expertise nationally and internationally. NAIC is a unique resource, with an environment to foster collaboration, cohesion and cross-fertilisation of knowledge. Academic and industrial Research and Development teams work together using state-of-the-art equipment and facilities to develop breakthrough designs, technologies and processes.
The NAIC building occupies 33,000m2 on the University of Warwick’s central campus. It is designed around a collaborative heart with space for around 1,000 staff from the partner companies, around 150 students attending lectures and using the engineering space and also a public café space at the front of the building.
Facilities include:
- Advanced Powertrain research
- Hybrid & Chassis research
- Advanced Design studios and showroom spaces
- Simulation and Visualisation areas
- Collaborative Project areas
Suppliers should note that the catering service (the café and the provision of a hospitality service) is not part of this tender and the catering service will be provided by the University’s Food and Retail team.
Services included are:
Mechanical and Electrical, Fabric, Handyman, cleaning, porterage, security and reception teams.
The service is to be provided under a contract for a period of up to five years (comprising of an initial 3 year term with the option to extend for the additional 2 years), subject to performance against agreed KPIs. Subject to satisfactory performance, the contract will be renewed, up to the full five-year duration.
The scope of the given service provisions includes planned and reactive maintenance, associated with building maintenance service, as well as some remedial maintenance works and supply and installation work at the University’s discretion.
- The authority expects to re-tender this requirement around 1 Oct 2030, 00:59 BST.
- How the procedure runs: This procurement process will be a University of Warwick restricted tender procedure to provide a two-stage tendering process (SQ and ITT). The University of Warwick is not a Contracting Authority for the purposes of the Public Contracts Regulations 2015 (as amended) or the Procurement Act 2023 and associated Procurement Regulations 2024 (and as may be amended from time to time) and its procurement activities are not subject to the requirements set out therein or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Should the University advertise contracts in the Official Journal of the European Union, Find-A-Tender platform or other contract opportunity advertising site or platform, this is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.
CPV: Building and facilities management services · Facilities management services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£12,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: 40% Price, 60% Delivery, sub criteria fully detailed in ITT documents
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Oct 2030
- First published
- 24 Sept 2025, 15:57 BST
- Last source update
- 24 Sept 2025, 15:57 BST
- Award evaluation window
- Submission end – 20 Jul 2026
- Authority reference
NAIC TFM 2025- FTS notice number
2025/S 000-059396- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a166Find a Tender- Contract terms summary
Refer to tender documents
- How it runs
This procurement process will be a University of Warwick restricted tender procedure to provide a two-stage tendering process (SQ and ITT).
The University of Warwick is not a Contracting Authority for the purposes of the Public Contracts Regulations 2015 (as amended) or the Procurement Act 2023 and associated Procurement Regulations 2024 (and as may be amended from time to time) and its procurement activities are not subject to the requirements set out therein or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Should the University advertise contracts in the Official Journal of the European Union, Find-A-Tender platform or other contract opportunity advertising site or platform, this is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.
- Risks
Refer to tender documents
How it was run
Official notice- Requests to participate (first stage)
- 24 Oct 2025, 12:00 BST
- Submission deadline
- 24 Oct 2025, 12:00 BST
- Clarification deadline
- 17 Oct 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Sept 2025 → 1 Dec 2026 · 5 dates- Tender notice published397 days ago24 Sept 2025, 15:57 BST
- Clarification questions by374 days ago17 Oct 2025, 17:00 BST
- Submission deadline367 days ago24 Oct 2025, 12:00 BST
- Award decision expected by98 days ago20 Jul 2026, 23:59 BST
- Today26 Oct 2026
- Contract startsin 35 days1 Dec 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published24 Sept 2025, 15:57 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender