Myton School ~ Cleaning Tender

The successful Supplier will be required to provide a comprehensive cleaning service to Myton School.

Myton School is a large secondary school of circa 1,700 students within Warwick. During the duration of the contract, it is expected that this number will increase with the opening of a new building, currently under construction, that is due for completion during the summer of this year.

The contract will commence on 01 January 2024 for an initial period of three years, with the option to extend the contract for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract, without the right to extend beyond the full five years.

The scope of the contract covers all of the cleaning provision within the school and also for the new sixth form building. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the school and its buildings to ensure they are suitably prepared for the beginning of each academic term.

The School is seeking a suitably experienced contractor who has current experience of working within the education sector, to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful Supplier will have a strong operational base within the Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

The requirement of the School is that the successful Supplier provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement the successful Supplier is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information.

TUPE is expected to apply and it is possible that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful Supplier would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.

A robust level of onsite and offsite management support must be provided by the successful Supplier to ensure that the detailed specification is delivered on a consistent basis within the contract period.

The Supplier may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.

The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within Myton School on the contract performance.

The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided.

See SQ document for further details.