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Find a TenderAwardedContract details notice
Published 2 Feb 2026, 15:00 GMT

Official UK procurement notice

Museum and Civic Regalia Insurance

Official notice

Authority: Sheffield City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Financial and insurance services (66) Delivery: Yorkshire & Humber (UKE32)
Published estimate£235,000≈ £78k / year · £282,000 inc. VAT
Submissions closed 27 Feb 2026awarded 9 Mar 2026
Awarded to Arthur J. Gallagher (UK) Limited
Contract term 3 yrsends 31 Mar 2029 · starts 1 Apr 2026

What is being bought

Published requirement description

Sheffield City Council in partnership with Sheffield Museums Trust is the owner / custodian of a diverse collection of Museum Exhibits, ranging from fine art to heavy machinery closely related to the City's industrial heritage. Ensuring the future of the collections for coming generations requires the financial protection of a first-class insurance solution fit for a collection of Museum Exhibits of the quality within the collection and which also supports the aims of the Museum Trusts in bringing visiting collections to the City.

  • The authority expects to re-tender this requirement around 5 Feb 2029, 23:59 GMT.
  • No preliminary market engagement: Preliminary market engagement was not required for this tender as it is a direct replacement for the current insurance contract.

CPV: Insurance services

The lotProcurement structure

single lot · value published
Lot #1Awarded 3 yrsSMEPublished value£235,000
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs)Value: £235,000 exc. VAT · £282,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligible
66510000 Insurance services
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing

    15.1.1 Legal Capacity to perform the contract: (i) Supplier must provide details of all Suppliers/ Sub-Contractors that they will use to deliver this contract. (ii) Where relying on a Sub-Contractor to deliver the Essential Elements of the contract, the Supplier, must confirm that they will enter into a legally binding contract with each Sub-Contractor. 15.1.2 Insurance Requirements: (i) Employers Liability – minimum of £10,000,000 (ten million pounds) (ii) Public Liability - minimum of £5,000,000 (5 million pounds) (iii) Professional Indemnity - minimum of £2,000,000 (2 million pounds) (The above insurance levels are not required for participation but will be needed if successful and must be evidenced pre-contract signature.)

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Price
  • Quality
Conditions of participation1
  • Economic & financial standing

    15.1.1 Legal Capacity to perform the contract: (i) Supplier must provide details of all Suppliers/ Sub-Contractors that they will use to deliver this contract. (ii) Where relying on a Sub-Contractor to deliver the Essential Elements of the contract, the Supplier, must confirm that they will enter into a legally binding contract with each Sub-Contractor. 15.1.2 Insurance Requirements: (i) Employers Liability – minimum of £10,000,000 (ten million pounds) (ii) Public Liability - minimum of £5,000,000 (5 million pounds) (iii) Professional Indemnity - minimum of £2,000,000 (2 million pounds) (The above insurance levels are not required for participation but will be needed if successful and must be evidenced pre-contract signature.)

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 5 Feb 2029
First published
2 Feb 2026, 15:00 GMT
Last source update
30 Mar 2026, 12:49 BST
Award evaluation window
Submission end – 10 Mar 2026
Authority reference
100107495
FTS notice number
2026/S 000-009051
Latest notice
Contract details notice (UK7)
Classification (CPV)
Insurance services
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-06146e Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
27 Feb 2026, 16:00 GMT
Clarification deadline
12 Feb 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

2 Feb 2026 → 1 Apr 2026 · 8 dates
  1. Tender notice published268 days ago
    2 Feb 2026, 15:00 GMT
  2. Clarification questions by258 days ago
    12 Feb 2026, 12:00 GMT
  3. Submission deadline243 days ago
    27 Feb 2026, 16:00 GMT
  4. Assessment summaries sent232 days ago
    10 Mar 2026
  5. Award decision expected by231 days ago
    10 Mar 2026, 23:59 GMT
  6. Standstill ends221 days ago
    20 Mar 2026, 23:59 GMT
  7. Latest notice published212 days ago
    30 Mar 2026, 12:49 BST
  8. Contract starts210 days ago
    1 Apr 2026

Notice history

5 events · 3 releases on Find a Tender · since 2 Feb 2026
  1. Tender notice published
    2 Feb 2026, 15:00 GMT
    UK4
  2. Contract award notice published
    10 Mar 2026, 14:41 GMT
    UK6
  3. Status changed to complete
    10 Mar 2026, 14:41 GMT
  4. Contract signature expected
    25 Mar 2026, 23:59 GMT
    scheduled
  5. Contract details notice published
    30 Mar 2026, 12:49 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £235,0001 award exc. VAT
Bids received 1
Contracts signed 1latest 30 Mar 2026
Awarded toValueDateStatus
Arthur J. Gallagher (UK) Limited1 Apr 2026 – 31 Mar 2029£235,0009 Mar 2026Awarded

Contracts

  • Museum and Civic Regalia Insurance · Arthur J. Gallagher (UK) Limited

    Signed
    30 Mar 2026
    Value
    £235,000
    Period
    1 Apr 2026 – 31 Mar 2029
    Status
    active

    No agreed KPIs: Not required

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 2 at stage one00—

Contracting authority & participating public bodies

Sheffield City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPQT-9425-JWVM The Town Hall, Pinstone St, Sheffield, Yorkshire & Humber, S1 2HHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • ARTHUR J. GALLAGHER (UK) LIMITEDAwarded supplierGB-COH: 01193013GB-PPON: PDCL-7842-ZCJD The Walbrook Building, 25 Walbrook, London, London, EC4N 8AWContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender