Official UK procurement notice
Multifunctional Devices (MFDs) and Managed Print Services - Lot 1
Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)·Consortium: 4 public authorities
What is being bought2 lots · detail below
Published requirement descriptionLot 1 –
The City of London Corporation (the City) has appointed a supplier for the provision of a Multifunctional Devices (MFDs) and Managed Print Service provider. The primary aim of this contract is to provide the Corporation and associated departments with a Managed Print Service that builds upon the existing service. We are partnering to initially provide a like-for-like replacement of services, and then work with us to put in place a print strategy in order to optimise the service, including reducing usage and machines. The partner will scrutinise services, recommend best practice, and deliver a more efficient print operation that includes changing behaviour across the organisation.
Lot 2 – Print Room Services
The City of London Corporation (the City) has appointed a supplier for the provision of a Multifunctional Devices (MFDs) and Managed Print Service provider for the Print Room, at the Guildhall, London, EC2P 2EJ. The primary aim of this contract is to provide the Printing department (Print Room), 5th floor West Wing, Guildhall, City of London Corporation, a Multifunctional Device service provision.
The role and main function of this department mainly consists of printing perfect bound committee agendas for the Town Clark’s department’s committee team.
Other functions include:
- Printing Payslips for the Chamberlains department of the City of London Corporation.
- Various types of print for the Election of Lord Mayor and Admission of Sheriffs ceremonies, for example: Booklets, Flyers, Cards, Ballots and Passes.
- Other print jobs upon request from other Departments across the Corporation, such as: Menu Cards for the Cook & Butler’s Kitchen, wire-bound booklets and posters (up to SRA3 size).
Lot 1 contract value, over 7 years (5+2): £2,096,442.18+VAT.
Lot 2 contract value over 7 years (5+2): £202,433.79+VAT.
CPV: Printing services
Lots and requirements (2)Procurement structure
2 lots · 1 with a published value · same evaluation weights on every lotLot #1Multifunctional Devices (MFDs) and Managed Print ServicesCancelled UK, LondonPublished valueMAD 3,328,615
Lot 1 - Multifunctional Devices (MFDs) and Managed Print Services:
The Digital Information & Technology Services (DITS) Team have appointed a managed print provider. The Corporation’s current Managed Print service contract ends in March 2026. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 540 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project’s objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract.
The initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years.
Lot #2Multifunctional Devices (MFDs) and Managed Print Services - Print Room ServicesAwarded UKLot estimate not published
ot 1 - Multifunctional Devices (MFDs) and Managed Print Services:
The Digital Information & Technology Services (DITS) Team have appointed a managed print provider. The Corporation’s current Managed Print service contract ends in March 2026. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 540 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project’s objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract.
The initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- Commercial: 40%
Published award criteria (2)
- Technical: 60
- Commercial: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 24 Feb 2025, 16:28 GMT
- Last source update
- 14 Aug 2025, 09:38 BST
- Award evaluation window
- 10 Mar 2025 – …
- Authority reference
prj_28 or itt_23, itt_24- FTS notice number
2025/S 000-048618- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04dc61Find a Tender
Publisher note: This tendering exercise is being undertaken using the electronic tendering system ‘Jaggaer’ (https://cityoflondon.ukp.app.jaggaer.com). Suppliers will need to register an interest on the system in order to participate and registration is free. The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £3,500,000. Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below. The procurement is being run as a one stage process under the open procedure and therefore, if your organisation would like to participate in this tender exercise, it can by completing and returning the Qualification Envelope and the Invitation To Tender documents which can be found on the City's e-procurement portal at: www.capitalesourcing.com with the Reference number: prj_28 or itt_22/itt_23_itt_24. Organisations must submit their completed Qualification Envelope and Invitation to Tender documents, via the system by the return deadline in order to participate and registration is free. Qualification Envelopes and Invitation to Tender (ITT) documents cannot be uploaded after the return deadline. The contracting authority will not be held accountable for any errors made by an organisation in submitting their applicable Qualification Envelopes and Invitation to Tender (ITT) documents. The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the agreement or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators. The procurement process that will apply to the requirement is specified in the procurement documents accordingly.
How it was run
Official notice- Submission deadline
- 10 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 2520 days from the deadline
- Bids opened
- 10 Mar 2025, 12:00 GMT
Timeline
10 Mar 2025 → 14 Aug 2025 · 4 dates- Submission deadline10 Mar 2025, 12:00 GMT
- Bids opened10 Mar 2025, 12:00 GMT
- Contract starts1 Aug 2025, 00:00 BST
- Notice published14 Aug 2025, 09:38 BST
Notice history
3 events · 3 releases on Find a Tender · since 24 Feb 2025- Buyer details updated24 Feb 2025, 16:28 GMT
- Status changed to complete14 Aug 2025, 09:38 BST
- Buyer details updated14 Aug 2025, 09:38 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Deadline31/03/2025 · IV.2.2/IV.2.7 | 10 Mar 2025 | 31 Mar 2025 | +21 d |
Deadline extended by 21 days (3 weeks) from 10th March to 31st March.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 2 · Multifunctional Devices (MFDs) and Managed Print Services - Print Room Services1 award | |||
| Konica Minolta Business Solutions (UK) Ltd | — | — | Awarded |
| Not linked to a lot1 award | |||
| Aurora Managed Services LtdMultifunctional Devices (MFDs) and Managed Print Services | — | — | Awarded |
Contracts
Multifunctional Devices (MFDs) and Managed Print Services · Aurora Managed Services Ltd
- Signed
- 31 Jul 2025
- Value
- £2,096,442
- Status
- active
Multifunctional Devices (MFDs) and Managed Print Services - Print Room Services · Konica Minolta Business Solutions (UK) Ltd
- Signed
- 31 Jul 2025
- Value
- £202,434
- Period
- … – 31 Jul 2032
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 2 · Multifunctional Devices (MFDs) and Managed Print Services - Print Room Services | 2bids · 2 electronic | — | — | — |
| Whole notice | 3bids · 3 electronic | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- City of London CorporationContracting authorityRegional or local authorityGeneral public services
Dispute resolution & review bodies
- Cabinet OfficeReview contact point
- High Court of England and WalesReview body
Bidders & participating suppliers
2 commercial parties on the notice- Aurora Managed ServicesAwarded supplier
- Konica Minolta Business Solutions (UK) LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria