Multi-Functional Devices · UK public procurement notice

Authority: The Police and Crime Commissioner for Surrey (Police & fire)

GoodsAward procedure without prior publication of a call for competition

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: South East (UKJ)

Awarded value£109,802published contract · exc. VAT

Awarded 3 Sept 2026no call for competition

Awarded to Kyocera Document Solutions (UK) Limited

What is being bought

Published requirement description

Lease of Multi-Functional Devices across the Surrey estate

CPV: Printers and plotters

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Direct Award for Lease of Multi-Functional Devices across the Surrey estate.

Delivery: South East

Extensions: At the call off expiry date, there maybe an option to direct award, retaining the existing MyQ print management software and refresh the hardware where appropriate, over a new agreed term.

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 3 Sept 2026, 08:15 BST
Last source update: 3 Sept 2026, 08:15 BST
Authority reference: JPS3186A
FTS notice number: 2026/S 000-083257
Classification (CPV): Printers and plotters
Delivery area: South East (UKJ)
Official registry OCID: ocds-h6vhtk-06f0ca Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Direct award under a framework due to cost of change and resource to be able to implement a new supplier.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £109,8021 contract exc. VAT

Bids received 1

Contracts signed 1latest 3 Sept 2026

Awarded to	Value	Date	Status
Kyocera Document Solutions (UK) Limited	£109,802 †	—	Awarded

Contracts

Contract 083257-2026-1 · Kyocera Document Solutions (UK) Limited
Signed
3 Sept 2026
Value
£109,802
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	0	—	—

Contracting authority & participating public bodies

The Police and Crime Commissioner for Surrey

Contracting authorityPolice & fireRegional or local authorityPublic order and safety PO Box 412, Guildford, South East, GU31YJContact name, email

Dispute resolution & review bodies

High Courts of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

KYOCERA DOCUMENT SOLUTIONS (U.K.) LIMITEDAwarded supplierGB-COH: 02150688 Reading, South East

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.