Find a TenderAwarded without competitionContract details notice
Published 13 Mar 2026, 14:21 GMT

Official UK procurement notice

Multi-Functional Devices · UK public procurement notice

Official notice

Authority: Warwickshire County Council (Local council)

Direct award
Awarded value£175,000published award · exc. VAT
Awarded 13 Mar 2026no call for competition
Awarded to Canon UK Ltd

What is being bought

Published requirement description

There is an existing contract for WCC's fleet of Multifunctional Devices (MFDs / printers) and print management software used across the estate which has been in place with a single supplier, Canon. There are approximately 150 devices spread across WCC sites, the majority of which are still in regular use.

Although the devices are approaching the later stages of their expected lifecycle, the majority still have an estimated two years of viable and cost-effective operational life remaining. The Council is unable to accurately specify its future requirements due to its inclusion in the on-going local government reorganisation process and has therefore decided to enter into a new contract with Canon to extend the agreement for the current devices.

The lotProcurement structure

single lot · no lot value published

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Mar 2026, 14:21 GMT
Last source update
1 May 2026, 15:22 BST
FTS notice number
2026/S 000-040656
Latest notice
Contract details notice (UK7)
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-0669f5 Find a Tender
Why no open competition
Single Suppliers Technical Reasons; Additional Repeat Extension Partial Replacement
Published justification

The Council is unable to conduct a procurement exercise for MFD's at this time due to its participation in the local government reorganisation process. The Council is therefore entering into a new contract with the supplier of the current devices to extend their lifecycle for an additional two year period.

How it was run

Official notice
Submission deadline
—

Timeline

25 Mar 2026 → 1 May 2026 · 2 dates
  1. Standstill ends209 days ago
    25 Mar 2026, 23:59 GMT
  2. Notice published172 days ago
    1 May 2026, 15:22 BST

Notice history

4 events · 3 releases on Find a Tender · since 13 Mar 2026
  1. Transparency notice published
    13 Mar 2026, 14:21 GMT
    UK5
  2. Contract award notice published
    13 Mar 2026, 14:27 GMT
    UK6
  3. Contract signature expected
    26 Mar 2026, 23:59 GMT
    scheduled
  4. Contract details notice published
    1 May 2026, 15:22 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £175,0001 award exc. VAT
Contracts signed 1latest 22 Apr 2026
Awarded toValueDateStatus
Canon UK Ltd1 Apr 2026 – 31 Mar 2028£175,00013 Mar 2026Awarded

Contracts

  • Contract 1 · Canon UK Ltd

    Signed
    22 Apr 2026
    Value
    £175,000
    Period
    1 May 2026 – 30 Apr 2028
    Status
    active

    No agreed KPIs: Contract value does not meet the required threshold for KPI inclusion.

Contracting authority & participating public bodies

Warwickshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PDTN-5446-NMXW Shire Hall, Warwick, West Midlands, CV34 4SAContact email

Bidders & participating suppliers

1 commercial party on the notice
  • CANON (UK) LIMITEDAwarded supplierGB-COH: 01264300GB-PPON: PVDL-4446-DCJV 4 Roundwood Avenue, Uxbridge, London, UB11 1AFContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender