Official UK procurement notice
Multi-Functional Devices · UK public procurement notice
Authority: Warwickshire County Council (Local council)
What is being bought
Published requirement descriptionThere is an existing contract for WCC's fleet of Multifunctional Devices (MFDs / printers) and print management software used across the estate which has been in place with a single supplier, Canon. There are approximately 150 devices spread across WCC sites, the majority of which are still in regular use.
Although the devices are approaching the later stages of their expected lifecycle, the majority still have an estimated two years of viable and cost-effective operational life remaining. The Council is unable to accurately specify its future requirements due to its inclusion in the on-going local government reorganisation process and has therefore decided to enter into a new contract with Canon to extend the agreement for the current devices.
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Mar 2026, 14:21 GMT
- Last source update
- 1 May 2026, 15:22 BST
- FTS notice number
2026/S 000-040656- Latest notice
- Contract details notice (UK7)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0669f5Find a Tender
- Why no open competition
- Single Suppliers Technical Reasons; Additional Repeat Extension Partial Replacement
- Published justification
The Council is unable to conduct a procurement exercise for MFD's at this time due to its participation in the local government reorganisation process. The Council is therefore entering into a new contract with the supplier of the current devices to extend their lifecycle for an additional two year period.
How it was run
Official notice- Submission deadline
- —
Timeline
25 Mar 2026 → 1 May 2026 · 2 dates- Standstill ends209 days ago25 Mar 2026, 23:59 GMT
- Notice published172 days ago1 May 2026, 15:22 BST
Notice history
4 events · 3 releases on Find a Tender · since 13 Mar 2026- Transparency notice published13 Mar 2026, 14:21 GMTUK5
- Contract award notice published13 Mar 2026, 14:27 GMTUK6
- Contract signature expected26 Mar 2026, 23:59 GMTscheduled
- Contract details notice published1 May 2026, 15:22 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Canon UK Ltd1 Apr 2026 – 31 Mar 2028 | £175,000 | 13 Mar 2026 | Awarded |
Contracts
Contract 1 · Canon UK Ltd
- Signed
- 22 Apr 2026
- Value
- £175,000
- Period
- 1 May 2026 – 30 Apr 2028
- Status
- active
No agreed KPIs: Contract value does not meet the required threshold for KPI inclusion.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CANON (UK) LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender