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Published 15 Mar 2024, 08:45 GMT

Official UK procurement notice

MTCBC Asset Management System

Official notice

Authority: Merthyr Tydfil County Borough Council (Local council)

GoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: Wales (UKL15)
Published estimate£200,000exc. VAT1.3% below published estimate
Submissions closed 22 Apr 2024awarded 4 Jun 2024
Awarded to CIVICA UK LIMITED

What is being bought

Published requirement description

Merthyr Tydfil County Borough Council has awarded a contract for the supply of an Asset Management SaaS System.

CPV: Facilities management software package · Facilities management software package and software package suite

The lotProcurement structure

single lot · no lot value published
Lot #1Merthyr County Borough Council has completed a tender process and has awarded a…AwardedRenewal

Merthyr County Borough Council has completed a tender process and has awarded a contract for the supply of an Asset Management System, replacing the existing locally hosted system.

Delivery: Wales
Extensions: Option to extend support and maintenance up to a further 60 monthsVariant bids: not allowed
48421000 Facilities management software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100Price: 30
Published sub-criteria (7)
  • requirements: 25
  • system: 10
  • functionality: 30
  • mobilisation: 25
  • system development: 5
  • wellbeing impacts: 5
  • price: 30
Published award criteria (7)
  • requirements: 25
  • system: 10
  • functionality: 30
  • mobilisation: 25
  • system development: 5
  • wellbeing impacts: 5
  • Price: 30
What this means for your bid
  • Price carries 30 of 130 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Mar 2024, 08:45 GMT
Last source update
4 Jun 2024, 08:50 BST
Award evaluation window
22 Apr 2024 – …
FTS notice number
2024/S 000-017220
Classification (CPV)
Facilities management software packageFacilities management software package and software package suite
Delivery area
Wales (UKL15)
Official registry OCID
ocds-h6vhtk-0448dd Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: (WA Ref:141926)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk ↗

Submission deadline
22 Apr 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
22 Apr 2024, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

22 Apr 2024 → 4 Jun 2024 · 3 dates
  1. Submission deadline
    22 Apr 2024, 12:00 BST
  2. Bids opened
    22 Apr 2024, 14:00 BST
  3. Notice published
    4 Jun 2024, 08:50 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Jun 2024, 08:50 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £197,4631 contract exc. VAT
Bids received 2
Contracts signed 1latest 4 Jun 2024
Awarded toValueDateStatus
CIVICA UK LIMITED£197,463 †—Awarded

Contracts

  • Contract 017220-2024-1-1 · CIVICA UK LIMITED

    Signed
    4 Jun 2024
    Value
    £197,463
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Merthyr County Borough Council has completed a tender process and has awarded a…2bids · 2 electronic · 2 from abroad0——
Whole notice———£52,550 – £197,463

Contracting authority & participating public bodies

Merthyr Tydfil County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Castle Street, Merthyr Tydfil, Wales, CF47 8ANContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • Civica UK LimitedAwarded supplier Eighth Floor, Southbank Central, 30 Stamford Street, London, UK, SE19LQ

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria