Official UK procurement notice
MRI Managed Equipment Service (Lot 1 and 2)
Authority: Croydon Health Services NHS Trust (Central government)
Sectors: Repair & Maintenance (50)Architecture & Engineering (71)Business Services & Consultancy (79)+1 more Delivery: London (UKI)
Published estimate£5,130,727envelope for 2 lots · £5,130,727 inc. VAT · 1 value update
Submissions closed 17 Nov 2025
Lots 2see the lot list below
Contract term 6 yrsup to 8 yrs with extensions · starts 1 Apr 2026
What is being bought2 lots · detail below
Published requirement descriptionThe South West London Procurement Partnership on behalf of Croydon Health Services are looking to procure an MRI Managed Equipment Service contract. This contract relates solely to the ongoing support and maintenance of 3x MRI machines and the hard facilities management of the building. The day-to-day running of the service will be brought in-house from 1st April 2026. The contract will be divided into two lots as follows:
• Lot 1 – MRI Managed equipment service: The Trust is looking to procure a Provider to deliver ongoing support and maintenance for three MRI machines/associated equipment. This Lot will include the remaining residual values of the machines.
• Lot 2 – Hard facilities management and associated services: The Trust is looking to procure a Provider to deliver hard FM services for the MRI building. This Lot also includes the residual value of the building.
The contract start date for the proposed service is 1st April 2026. It is anticipated that the contract term will run for 6 years with an option to extend by an additional 2 years on a +1+1 basis.
CPV: Building services · Facilities management services · Miscellaneous health services · Repair and maintenance services of building installations · Repair and maintenance services of medical and precision equipment · Repair and maintenance services of medical and surgical equipment
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£5,130,727 together) · same evaluation weights on every lotLot #1Lot 1 - MRI MANAGED EQUIPMENT SERVICEAwardedRenewalPublished value£3,052,780
The Trust is looking to procure a Provider to deliver ongoing support and maintenance for three MRI machines/associated equipment. This Lot will include the remaining residual values of the machines.
- Value
- £3,052,780 exc. VAT · £3,052,780 inc. VAT
- Extensions
- This contract can be extended on a +1+1 basis · This contract can be extended on a +1+1 basis
50400000 Repair and maintenance services of medical and precision equipment50420000 Repair and maintenance services of medical and surgical equipment85140000 Miscellaneous health services
Lot #2LOT 2 - HARD FACILITIES MANAGEMENT AND ASSOCIATED SERVICESAwardedRenewalPublished value£2,077,948
Hard facilities management and associated services: The Trust is looking to procure a Provider to deliver hard FM services for the MRI building. This Lot also includes the residual value of the building.
- Value
- £2,077,948 exc. VAT · £2,077,948 inc. VAT
- Extensions
- This contract can be extended on a +1+1 basis · This contract can be extended on a +1+1 basis
50700000 Repair and maintenance services of building installations71315000 Building services79993100 Facilities management services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published sub-criteria (3)
- Technical — 50%
- Commercial — 40%
- Social Value — 10%
Published award criteria (3)
- Commercial — 40%
- Social Value — 10%
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Dec 2025, 12:25 GMT
- Last source update
- 17 Dec 2025, 12:25 GMT
- Award evaluation window
- Submission end — 28 Jan 2026, 23:59 GMT
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05aea7Find a Tender- Contract terms summary
- 30 days
Review and risk notes
- Risks
The Trust has identified a known risk that may affect the delivery and value of this contract. This risk relates to residual asset values attached to both Lot 1 and Lot 2, which are currently expected to be absorbed by the successful provider(s). These values are detailed in the pricing schedules included in the more…
tender pack. However, the Trust is actively applying for external funding which, if secured, may be used to fully or partially clear these residual values. Due to the uncertainty of the funding outcome and timing, this risk cannot be addressed in the contract at the time of award, but may materially affect the contract value and scope. Should this funding be secured during the procurement process or prior to the contract start date, it may be used to either fully or partially clear the residual values consequently impacting the overall value of Lots 1 and 2. This tender is proceeding under the assumption that no additional funding will be received. The potential impact of this funding is as follows: Lot 1: Depending on the level of funding received, the residual values may be either fully or partially cleared. In either case, the Trust will still require a provider to deliver ongoing support and maintenance of the MRI equipment in accordance with the specification. However, the total contract value will be significantly reduced if the residual values are cleared or partially cleared. Lot 2: Any funding received will be prioritised to fully clear the residual values attached to this Lot. In this case, the Trust intends to bring the hard facilities management services in-house. In this scenario, Lot 2 will no longer be required, and the Trust reserves the right to withdraw this lot from the procurement process should this risk materialise. Additionally, the residual values listed in the pricing schedules may be subject to change. The Trust is currently in discussions with the incumbent supplier regarding four specific items. If it is determined that these items should be included in the residual value calculation, the total amount owed and therefore the amount to be absorbed by the new provider(s) will increase. Should this occur, the Trust will update the Tender Notice and issue updated pricing schedules requesting that prospective bidders submit revised pricing accordingly.
How it was run
Official noticeRun through: Atamis Health Family Portal · Who buys & how to bid on Atamis
- Submission deadline
- 17 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
To access the tender pack and submit a bid please register as a supplier here: atamis-1928.my.site.com ↗. If you are having issues accessing the portal please email [email protected]
Timeline
5 published dates · Europe/London- Tender notice published344 days ago13 Oct 2025, 16:44 BST
- Submission deadline309 days ago17 Nov 2025, 12:00 GMT
- Latest notice published279 days ago17 Dec 2025, 12:25 GMT
- Award decision expected by237 days ago28 Jan 2026, 23:59 GMT
- Contract starts175 days ago1 Apr 2026, 00:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Lot | Awarded to | Value | Date | Status |
|---|---|---|---|---|
| 1 · Lot 1 - MRI MANAGED EQUIPMENT SERVICE; 2 · LOT 2 - HARD FACILITIES MANAGEMENT AND ASSOCIATED SERVICES | supplier not published | — | 20 Nov 2025 | CancelledNo bids received |
Notice history
10 events · 4 releases on Find a Tender · since 13 Oct 2025- Procurement termination notice published17 Dec 2025, 12:25 GMTUK12
- Published value updated17 Dec 2025, 12:25 GMTwas £5,130,727
- Status changed to complete17 Dec 2025, 12:25 GMT
- Procurement method changed17 Dec 2025, 12:25 GMT
- Deadline withdrawn17 Dec 2025, 12:25 GMT
- Buyer details updated17 Dec 2025, 12:25 GMT
- Tender notice published22 Oct 2025, 09:11 BSTUK4
- Tender notice published22 Oct 2025, 09:09 BSTUK4
- Deadline moved to 17 Nov 2025, 12:00 GMT22 Oct 2025, 09:09 BST+7 days · was 10 Nov 2025, 17:00 GMT
- Tender notice published13 Oct 2025, 16:44 BSTUK4
Published amendments (2)
Extension to submission deadline
Extension to submission deadline
Routine re-releases (4)
- 2025-10: 1 release · 13 Oct 2025
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender