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Published 28 Sept 2021, 18:15 BST

Official UK procurement notice

Moves and Relocation Tender for OCC and CDC

Official notice

Authority: Oxfordshire County Council (Local council)·Consortium: 2 public authorities

ServicesRestricted procedure
Sectors: Community & Cultural Services (98) Delivery: South East (UKJ1)
Published estimate£360,000exc. VAT
Submissions closed 22 Oct 2021awarded 23 Feb 2022
Awarded to Headington Carriers Ltd

What is being bought

Published requirement description

This notice related to the Oxfordshire County Council contract award.

The impact of Covid-19 has accelerated home working which presents an opportunity to review how moves are managed within Oxfordshire County Council (OCC) and Cherwell Districted Council (CDC); more collaborative spaces whilst still supporting staff to continue working from home. When the Council moves into the collaborative smarter working model OCC will require the successful bidder to deliver a joined-up approach of Moves Management across the Council, under the broad categories of;

  • Smooth delivery of all types of moves and relocations, inclusive of Schools;
  • Efficient and green/sustainable disposal of furniture and waste;
  • Resourceful management of moves and disposals projects that derive a service

outcome to generate customer satisfaction;

  • Maximising the utilisation and value of the Council's 132 buildings (128 for OCC and

4 for CDC) throughout Oxfordshire, although not all will require moves.

CPV: Portering services · Relocation services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£360,000
Delivery: South East
Extensions: An extension of upto 12 months is applicable. The authority reserve the right to extend 1 or undertake several extensions. Maximum total extension period will be 12 months. Total duration of the contract, including extensions will be 4 years.Variant bids: not allowed
98341120 Portering services98392000 Relocation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Quality: 50%
  • Cost: 50%
Published award criteria (2)
  • Quality: 50
  • Cost: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
28 Sept 2021, 18:15 BST
Last source update
1 Nov 2022, 16:52 GMT
Authority reference
DN570522
FTS notice number
2022/S 000-030884
Classification (CPV)
Portering servicesRelocation services
Delivery area
South East (UKJ1)
Official registry OCID
ocds-h6vhtk-02e5be Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
22 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

21 Sept 2021 → 1 Nov 2022 · 3 dates
  1. Invitations to tender expected
    21 Sept 2021, 00:00 BST
  2. Submission deadline
    22 Oct 2021, 12:00 BST
  3. Notice published
    1 Nov 2022, 16:52 GMT

Notice history

2 events · 2 releases on Find a Tender · since 1 Nov 2022
  1. Status changed to complete
    1 Nov 2022, 16:52 GMT
  2. Buyer details updated
    1 Nov 2022, 16:52 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £360,0001 contract exc. VAT
Bids received 12
Contracts signed 1latest 23 Feb 2022
Awarded toValueDateStatus
Headington Carriers LtdSME£360,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
12bids · 12 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

Oxfordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 3rd Floor, County Hall, Oxford, South East, OX1 1NDContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sandeep KapoorReview body Oxfordshire

Bidders & participating suppliers

1 commercial party on the notice
  • Headington Carriers LtdAwarded supplier Headington Carriers Ltd, Long Barn, The Straight Mile, Woodstock, South East, OX20 1PW

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.