Find a TenderAwarded
Published 1 Oct 2021, 14:54 BST

Official UK procurement notice

Molendinar park HA Common Area Cleaning 2021

Official notice

Authority: Molendinar Park Housing Association Limited (Housing)

ServicesOpen procedureSME suitable
Budget not disclosedValue not published
Submissions closed 5 Nov 2021awarded 31 Jan 2022
Awarded to CAS Contract Cleaning Ltd
Contract term 1 yr 3 moends 31 Mar 2023 · extension options published · starts 10 Jan 2022

Re-procurement openMolendinar Park HA Common Area Cleaning 2027 · bids close

What is being bought

Published requirement description

The successful Candidate will be responsible for the external and internal cleaning of common areas in/ to the Employer’s tenanted properties including: all stairs, landings, close windows, bin stores, front and rear entrances, pathways, office accommodation and sheltered housing common rooms. Provide all necessary cleaning supplies and safe temporary access; and all resultant communication/ quality control including monitoring forms [schedule 8], to occupied flats/ houses/ closes at Various Addresses, Glasgow G31, G40 & G45

CPV: Accommodation, building and window cleaning services · Cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1Complete and return [upload] tender documents electronically to the PCS postbox…AwardedRenewal 1 yr 3 mo

Complete and return [upload] tender documents electronically to the PCS postbox facility, which must comprise all of the following for the tender to be valid:

SPD; Contractor Design Statement [format by tenderer]; Pricing spreadsheet; and Form of Tender.

The tender evaluation will comprise the SPD, your quality score for your Contractor Design Statement [CDP]; and the Contract Sum stated on the Form of Tender.

The submitted SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and cost considered/ evaluated.

The criteria for scoring will be to reach a total percentage score as follows:

Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.

Quality- Contractor Design Statement [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employer’s stated aspirations/ requirements and the information provided by the candidate(s). The Contractor Design Statement [CDP] scores will be converted to a percentage, prior to weighting Additional information: Refer to 'Instructions to Contractors and Project Criteria' in the Specification of Works

Contract period: 10 Jan 2022 – 31 Mar 2023 (1 yr 3 mo)
Delivery: Scotland · Glasgow City, G31, G40 & G45
Extensions: The initial contract period will be to 31st March 2023, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2027.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Tender CDP Quality: 60%
  • price: 40%
Published award criteria (2)
  • Tender CDP Quality: 60
  • Price: 40
Conditions of participation1
  • Suitability

    [SPD clause in brackets]:

    [2C.1] It is the Employer’s preference that the contractor does not rely on the capacity of others

    [2D.1] It is the Employer’s preference that works are not sub-contracted;

    [4B1.1] the Candidate must have an annual average turnover more than GBP150,000.00 over the past 3 years

    [4B.3] Newly established organisations [3 years old or less] should provide financial and capability information

    [4B.5.1b & 4B.5.2] The minimum Insurance requirements are GBP5m cover for Public liability; GBP10m cover for Employer’s liability

    [4B.6] the Candidate must have an annual net profit greater than zero in each of the past 3 years or a statement in mitigation and agreement to enquiries through credit reference

    [4B.6] Candidates must agree to provide financial accounts on request and consent to additional financial background credit checks by the Employer

    [4C.1] Contractors must include evidence of experience, directly or by in-house team(s), of completion of as many similar common close/ stair/ office cleaning contracts as practicable in the past 3 years, preferably for RSL’s

    [4C.1] The Employer must be deemed to be permitted to obtain references from any of the candidate’s clients

    [4C.2]suitably experienced and qualified local quality controller

    [4C.6] corporate members of the British Institute of Cleaning Science [BICS]

    [4C.6.1] your person(s) of influence must be NEBOSH or IOSH qualified;

    [4C.9] Operation of a management database system

    [4C.9] arrangements for access…

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Oct 2021, 14:54 BST
Last source update
1 Feb 2022, 10:25 GMT
Award evaluation window
5 Nov 2021 – …
Authority reference
6318
FTS notice number
2022/S 000-002785
Classification (CPV)
Accommodation, building and window cleaning servicesCleaning services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-02e702 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Refer Specification of Works

Publisher note: (SC Ref:681567)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
5 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
90 days from the deadline
Bids opened
5 Nov 2021, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

5 Nov 2021 → 1 Feb 2022 · 4 dates
  1. Submission deadline
    5 Nov 2021, 12:00 GMT
  2. Bids opened
    5 Nov 2021, 12:30 GMT
  3. Contract starts
    10 Jan 2022
  4. Notice published
    1 Feb 2022, 10:25 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 Feb 2022, 10:25 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 55 from SMEs
Contracts signed 1latest 31 Jan 2022
Awarded toValueDateStatus
CAS Contract Cleaning LtdSME——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Complete and return [upload] tender documents electronically to the PCS postbox…5bids · 5 electronic5—£145,609 – £187,229
Whole notice———£145,609 – £187,229

Contracting authority & participating public bodies

Molendinar Park Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities 3 Graham Square, Glasgow, Scotland, G31 1ADContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body GlasgowContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • CAS Contract Cleaning LtdAwarded supplier Unit 5a & 5c, Firhill House, 55-65 Firhill Road, Glasgow, UK, G20 7BEContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria