Minor Engineering Works Framework Contract 2026-2030

Lots 1 and 2 - Direct Award Procedure

Used when Rogue Items are ≤20% of the estimated works value, or in emergency situations, Supplier's are ranked based on an assessment price comprising:

1. Schedule of Rates - used to determine the price for elements of the proposed works by identifying applicable items and quantities, and applying the rates from the Supplier's schedule of rates.
2. Rogue Items - based on the Client's Representative estimated value of Rogue Items, adjusted by each Supplier's Contract Data Part Two fee percentage.
3. Estimated Value of Compensation Events Post-Contract Date - a standard value (typically 10-20% of the estimated works value) is applied, incorporating fixed proportions for People, Equipment, and Materials, along with assumed total people hours and their fixed percentage distribution. This is then applied equally and adjusted using each Supplier's Contract Data Part Two rates and percentages.

The full methodology and weightings are detailed in Annex 05, Volume 02. The Supplier with the lowest assessment price who confirms ability to fulfil the Work Order is selected.

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Lots 1 and 2 - Mini-Competition Procedure

Used when Rogue Items are >20% of the estimated works value. Suppliers submit quotations based on:

• NEC4 Main Option A - Priced contract with activity schedule.
• NEC4 Main Option B - Priced contract with bill of quantities with priced Rogue Items.

Quotations are evaluated on price only, using a similar assessment methodology as direct awards excluding item 2 for Option B and excluding items 1 and 2 for Option A.

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Lots 3, 4 and 5 - Mini-Competition Procedure

Depending on scheme specific risks, quotations may be evaluated on either a price only or price and quality basis. Price submissions follow NEC4 Main Option A or B as above (excluding Rogue Items).

A quality assessment is required where risks are significant (e.g. contaminated land, ecological sensitivity, technical complexity, multiparty collaboration). Quality is weighted 20-30% of the total evaluation. Suppliers respond to tailored quality questions set out in the RFQ.

Price Only Evaluation

• Assessment price is calculated using the total of the Prices from the activity schedule or bill of quantities and the Estimated Value of Compensation Events Post-Contract Date as outlined above.
• Suppliers are ranked by lowest assessment price.

The full methodology is detailed in Annex 05, Volume 02.

Price and Quality Evaluation

• Price Score: As above, but instead of suppliers being ranked by lowest assessment price, the Inverse Proportionality Method is used as outlined in the tender documents, with scores multiplied by the price weighting.
• Quality Score: Responses are scored using a 0-5 matrix. Definitions range from Very Poor (0) to Excellent (5). A moderation process ensures a single consensus score per question. If consensus cannot be reached, the majority score is used.

Each consensus score is:

o Divided by 5 to get a factored score.

o Multiplied by the question weighting to get a weighted score.

o All weighted scores are summed to give the final quality score.

• Final Evaluation Score: Weighted price and quality scores are combined to produce a final score out of 100. Suppliers are ranked accordingly.

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Lot 6 - Direct Award Procedure

Used when the estimated works value is less than £100k, or in emergency situations.

Work orders will be administered under NEC4 Main Option E, suppliers are appointed on a "taxi rank" system basis.

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Lot 6 - Mini-Competition Procedure

Used when the estimated works value is more than £100k.

Work orders will be administered under NEC4 Main Option C.

Assessment Price - Calculated using:

• The total of the Prices from each Supplier's fully priced Activity Schedule, plus
• The Estimated Value of Compensation Events Post-Contract Date - a standard value (typically 10-20% of the total of the Prices) is applied, along with a standard percentage for staff rates (typically 10-30% of the estimated Compensation Events), assumed percentages for time spent on the Contract, and average rates. These are applied equally and adjusted using each Supplier's Contract Data Part Two rates and percentages.
• Suppliers are ranked by lowest assessment price.

The full methodology is detailed in Annex 05, Volume A. The Supplier with the lowest assessment price who confirms ability to fulfil the Work Order is selected.

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