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Find a TenderAwardedContract details notice
Published 26 Mar 2025, 15:17 GMT

Official UK procurement notice

Milton Keynes Leisure Management

Official notice

Authority: Milton Keynes Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: South East (UKJ12)
Published estimate£6,500,000≈ £650k / year · £7,800,000 inc. VAT · 1 value update
Submissions closed 29 Sept 2025awarded 3 Dec 2025
Awarded to Serco Leisure Operating Limited
Contract term 10 yrsends 29 Feb 2036 · up to 28 Feb 2041 with extensions · starts 1 Mar 2026

What is being bought

Published requirement description

The Council has appointed an operator to undertake the management of three (3) leisure facilities within Milton Keynes including Bletchley Leisure Centre, Woughton Leisure Centre and Windmill Hill Golf course.

The total contract award value stated in this notice is the tendered sum for the full possible contract period of 15 years (i.e. the initial contract period of 10 years plus the full potential extension period of 5 years) at the point of signature. This figure comprises the estimated value of the management of the 3 leisure facilities and is indicative only. It is expected this figure will be affected by inflation in accordance with the provisions of the contract.

For the purposes of Section 74(1)(a) and paragraph 1 of Schedule 8 of the Procurement Act 2023, Milton Keynes City Council may during the term of the Leisure Operator Contract apply an agency model arrangement to replace the traditional leisure management arrangement. The Council reserves the right to modify the contract terms and conditions to accommodate a move to the agency model arrangement.

The Authority is delivering a major low-carbon infrastructure investment in the form of a city scale District Heat Network (DHN), a key component of its commitment to achieving net zero carbon emissions by 2030, as outlined in the Authority’s Strategy for 2050 and Council Plan 2024-2026. In the first phase of the DHN, low-carbon heat will be delivered to several public buildings across the city, helping to reduce reliance on gas combustion heating. As part of the Public Sector Decarbonisation Scheme (PSDS), the Authority has been successful in its application to convert three major public buildings: the city library; Civic building; and Woughton Leisure Centre.

  • The authority expects to re-tender this requirement around 19 Jun 2040, 00:59 BST.

CPV: Sports facilities operation services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 10 yrsSMEPublished value£6,500,000
Contract period: 1 Mar 2026 – 29 Feb 2036 (10 yrs) · up to 28 Feb 2041 with extensionsValue: £6,500,000 exc. VAT · £7,800,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: Option to extend for an additional 5 years making a total potential contract length of 15 years.
92610000 Sports facilities operation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: As per the information within the Invitation to Tender

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 19 Jun 2040
First published
26 Mar 2025, 15:17 GMT
Last source update
12 Aug 2026, 09:50 BST
Award evaluation window
Submission end – 11 Dec 2025
Authority reference
2025-105
FTS notice number
2025/S 000-041794
Latest notice
Contract details notice (UK7)
Classification (CPV)
Sports facilities operation services
Delivery area
South East (UKJ12)
Official registry OCID
ocds-h6vhtk-04f909 Find a Tender
Contract terms summary

As stated in tender documents

Review and risk notes
Risks

As stated in tender documents

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
29 Sept 2025, 12:00 BST
Clarification deadline
12 Sept 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Via our e-Tendering portal InTend - in-tendhost.co.uk/milton-keynes/aspx/Home ↗

Timeline

26 Mar 2025 → 12 Aug 2026 · 11 dates
  1. Planning notice published
    26 Mar 2025, 15:17 GMT
  2. Market engagement
    11 Apr 2025, 23:59 BST

    If you are interested in participating in this market engagement please visit in-tendhost.co.uk/milton-keynes/aspx/Home ↗ where you will be able to access our market engagement pack to learn more and respond to some questions that are designed to help shape our procurement and approach.

  3. Next notice expected
    3 Jun 2025, 23:59 BST
  4. Tender notice published
    21 Jul 2025, 17:38 BST
  5. Clarification questions by
    12 Sept 2025, 17:00 BST
  6. Submission deadline387 days ago
    29 Sept 2025, 12:00 BST
  7. Assessment summaries sent315 days ago
    11 Dec 2025
  8. Award decision expected by314 days ago
    11 Dec 2025, 23:59 GMT
  9. Standstill ends303 days ago
    22 Dec 2025, 23:59 GMT
  10. Contract starts235 days ago
    1 Mar 2026
  11. Latest notice published70 days ago
    12 Aug 2026, 09:50 BST

Notice history

14 events · 7 releases on Find a Tender · since 26 Mar 2025
  1. Preliminary market engagement notice published
    26 Mar 2025, 15:17 GMT
    UK2
  2. Preliminary market engagement notice published
    26 Mar 2025, 15:25 GMT
    UK2
  3. Tender notice published
    21 Jul 2025, 17:38 BST
    UK4
  4. Published value published: £6,500,000
    21 Jul 2025, 17:38 BST
  5. Status changed to active
    21 Jul 2025, 17:38 BST
  6. Procurement method changed
    21 Jul 2025, 17:38 BST
  7. Deadline published: 26 Sept 2025, 12:00 BST
    21 Jul 2025, 17:38 BST
  8. Tender notice published
    5 Sept 2025, 11:12 BST
    UK4
  9. Deadline moved to 29 Sept 2025, 12:00 BST
    5 Sept 2025, 11:12 BST
    +3 days · was 26 Sept 2025, 12:00 BST
  10. Contract award notice published
    11 Dec 2025, 12:42 GMT
    UK6
  11. Status changed to complete
    11 Dec 2025, 12:42 GMT
  12. Contract signature expected
    30 Jan 2026, 23:59 GMT
    scheduled
  13. Contract details notice published
    16 Apr 2026, 14:12 BST
    UK7
  14. Contract details notice published
    12 Aug 2026, 09:50 BST
    UK7
Published amendments (1)

Change to market engagement deadline.

Routine re-releases (7)
  • 2025-09: 1 release · 5 Sept 2025
  • 2025-07: 1 release · 21 Jul 2025
  • 2025-03: 2 releases · 26 Mar 2025, 26 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £15,026,9291 award exc. VAT
Bids received 3
Named bidders 3published on the award notice
Contracts signed 1latest 1 Mar 2026
Awarded toValueDateStatus
Serco Leisure Operating LimitedManagement of Leisure Facilities1 Mar 2026 – 29 Feb 2036 · up to 28 Feb 2041Extensions: Option to extend for an additional 5 years making a total potential contract length of 15 years£15,026,9293 Dec 2025Awarded

Contracts

  • Management of Leisure Facilities · Serco Leisure Operating Limited

    Signed
    1 Mar 2026
    Value
    £15,026,929
    Period
    1 Mar 2026 – 29 Feb 2036 · up to 28 Feb 2041 with extensions
    Status
    active
    Extensions
    Option to extend for an additional 5 years making a total potential contract length of 15 years
    • Change Redacted copy of the Contract added
    3 agreed KPIs: A more active Milton Keynes · A well-managed service · A sustainable service
    • A more active Milton Keynes, Increased usage levels of the facilities which contributes towards the improved health & wellbeing of Milton Keynes residents
    • A well-managed service, The sports & leisure service is managed, maintained and offers high quality programmes of use that entice Milton Keynes residents to use the facilities on a regular basis
    • A sustainable service, Reducing the impact that the sports & leisure service has on the environment and contributing towards the goal of making Milton Keynes a Net Zero City

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Milton Keynes City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLDZ-6131-PWZH Civic Offices, 1 Saxon Gate East, Milton Keynes, South East, MK9 3EJContact name, email, phone

Bidders & participating suppliers

3 commercial parties on the notice · 1 awarded

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

  • Signed contract contractSigned contractPDFLeisure Facilities Operating Contract
  • Bidding documents and specifications tenderBidding documents and specificationsFor any suppliers interested in this opportunity please visit our e-Tendering portal - https://in-tendhost.co.uk/milton-keynes/aspx/Home

Notices published for this procedure