Migration and upgrade of Planon IWMS Database

Official notice

Authority: Solent University (Education)

GoodsNegotiated without publication of a contract notice

Sectors: Software Packages & ERP (48) Delivery: South East (UKJ3)

Budget not disclosedValue not published

Awarded 20 May 2021

Awarded to Planon Limited

What is being bought

Published requirement description

VEAT Notice intention to award a public contract . The University intends to enter into a contract with Planon Ltd to migrate, upgrade and support its Facilities Management Integrated Workplace Management Database System (IWMS). The existing system is an On-Premise solution and will be migrated to a SaaS model and upgraded.

CPV: Facilities management software package and software package suite

The lotProcurement structure

single lot · no lot value published

Lot #1The University uses the Planon IWMS to manage a wide variety of Facilities Management…

The University uses the Planon IWMS to manage a wide variety of Facilities Management processes across the University's campuses.

In line with its current ICT strategy, the University is now looking to upgrade and move this service from the current On Premise solution to the latest version, on a Software as a Service basis

Migration to a new system at this point involves significant time and resource and requires alignment with the University's longer-term digital strategy and corporate system development planning and funding during a period of uncertainty, including other ongoing strategic projects.

The contract will be awarded for a 5 year initial term, with the option to extend for up to a further 24 months in 12 month increments. The contract will be reviewed after 3 years to ensure that it is still the most appropriate strategy. Additional information: This is a business critical system and the University needs to ensure continuous operation of its IWMS, the licences and associated services are only available from the stated supplier.

Delivery: South East · Solent University - Southampton

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Negotiated without publication of a contract notice
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 10 Jun 2021, 11:49 BST
Last source update: 10 Jun 2021, 11:49 BST
Authority reference: 21/E&F/13
FTS notice number: 2021/S 000-013028
Classification (CPV): Facilities management software package and software package suite
Delivery area: South East (UKJ3)
Official registry OCID: ocds-h6vhtk-02ba55 Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to protection of exclusive rights, including intellectual property rights
Published justification: Under the Public Contract Regulations 2015 32 (2) (b) (iii) competition is absent for reasons related to the protection of exclusive rights, including intellectual property rights (IPR). Planon Ltd own the IPR and licensing rights in this software and do not sell through a reseller.

Publisher note: The University intends for this contract to commence on 01 August 2021. The contract will be awarded for an initial term of 5 years with the option to extend for 2 further periods of 12 months each giving a maximum contract term of 7 years.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Contracts signed 1latest 20 May 2021

Awarded to	Value	Date	Status
Planon LimitedSMEPlanon Migration and Upgrade	—	—	Awarded

Contracts

Planon Migration and Upgrade · Planon LimitedSME
Signed
20 May 2021
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
The University uses the Planon IWMS to manage a wide variety of Facilities Management…	—	—	—	£244,500 – £325,000
Whole notice	—	—	—	£244,500 – £325,000

Contracting authority & participating public bodies

Solent University

Contracting authorityEducationBody governed by public lawEducation East Park Terrace, SOUTHAMPTON, South East, SO140YNContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Planon LtdAwarded supplier Brighton, South East

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.