Find a TenderAwardedContract details notice
Published 14 Jul 2025, 10:21 BST

Official UK procurement notice

Mid Sussex District Council (on behalf of Sussex Air Partnership) - Air Quality Data Management and Web Services

Official notice

Authority: Mid Sussex District Council (Local council)

ServicesOpen procedureAbove threshold
Final published estimate£160,000initial estimate £133,333 · 1 value update12.9% below published estimate
Submissions closed 26 Aug 2025awarded 25 Sept 2025
Awarded to Ricardo AEA Ltd
Contract term 2 yrsends 2 Nov 2027 · up to 2 Nov 2028 with extensions · starts 3 Nov 2025

What is being bought

Published requirement description

Mid Sussex District Council (the Council), on behalf of Sussex Air Partnership, invites tenders for the provision of Air Quality Data Management services and Website Management Services under two individual Lots as set out in these documents.

The Commencement Date for the delivery of the services under each contract is scheduled to be on 03 November 2025 at 00:00 hours. Each Contract will be awarded for a period of 2 years until 31 October 2027, with an option to extend for a further 1 year period subject to performance and the absolute discretion of the Council.

Contract awarded is £139,375 with optional works included at £65,126: Value on declared contract will represent total sum of £204,501.

CPV: Data management services · World wide web (www) site design services · World wide web (www) site operation host services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£160,000
Contract period: 3 Nov 2025 – 2 Nov 2027 (2 yrs) · up to 2 Nov 2028 with extensionsValue: £160,000 exc. VAT · £192,000 inc. VAT
Extensions: 12 months

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Quality 60: Price 40

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
14 Jul 2025, 10:21 BST
Last source update
27 Nov 2025, 13:25 GMT
Award evaluation window
Submission end – 26 Sept 2025
FTS notice number
2025/S 000-039489
Latest notice
Contract details notice (UK7)
Classification (CPV)
Data management servicesWorld wide web (www) site design servicesWorld wide web (www) site operation host services
Delivery area
South East (UKJ28)
Official registry OCID
ocds-h6vhtk-055e2b Find a Tender
Contract terms summary

30 days

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
26 Aug 2025, 12:00 BST
Clarification deadline
11 Aug 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

How to obtain the Tender Documents

Interested parties should register their interest in the project via the In-Tend website in-tendhost.co.uk/sesharedservices/asp… ↗. The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs, namely ‘Tender’, ‘ITT – documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’.

Select the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Please download all the documents and read very carefully.

Opting In and Opting Out

Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.

The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.

You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

Further Guidance

In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons.

Receiving Notification Emails

To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.

Timeline

14 Jul 2025 → 27 Nov 2025 · 8 dates
  1. Tender notice published
    14 Jul 2025, 10:21 BST
  2. Clarification questions by
    11 Aug 2025, 17:00 BST
  3. Submission deadline
    26 Aug 2025, 12:00 BST
  4. Assessment summaries sent391 days ago
    25 Sept 2025, 00:00 BST
  5. Award decision expected by390 days ago
    26 Sept 2025, 00:59 BST
  6. Standstill ends379 days ago
    6 Oct 2025, 23:59 BST
  7. Contract starts352 days ago
    3 Nov 2025
  8. Latest notice published328 days ago
    27 Nov 2025, 13:25 GMT

Notice history

12 events · 7 releases on Find a Tender · since 14 Jul 2025
  1. Tender notice published
    14 Jul 2025, 10:21 BST
    UK4
  2. Tender notice published
    14 Jul 2025, 10:42 BST
    UK4
  3. Published value updated to £160,000
    14 Jul 2025, 10:42 BST
    was £133,333
  4. Tender notice published
    17 Jul 2025, 14:46 BST
    UK4
  5. Tender notice published
    24 Jul 2025, 10:49 BST
    UK4
  6. Deadline moved to 26 Aug 2025, 13:00 BST
    24 Jul 2025, 10:49 BST
    +1 days · was 25 Aug 2025, 13:00 BST
  7. Tender notice published
    29 Jul 2025, 12:03 BST
    UK4
  8. Deadline moved to 26 Aug 2025, 12:00 BST
    29 Jul 2025, 12:03 BST
    +0 days · was 26 Aug 2025, 13:00 BST
  9. Contract award notice published
    25 Sept 2025, 09:42 BST
    UK6
  10. Status changed to complete
    25 Sept 2025, 09:42 BST
  11. Contract signature expected
    20 Oct 2025, 23:59 BST
    scheduled
  12. Contract details notice published
    27 Nov 2025, 13:25 GMT
    UK7
Published amendments (2)

The submission deadline has been modified to the following day 26/08/2025 as the previous deadline was on a bank holiday.

Time adjusted to the correct deadline, accounting for British Summertime

Routine re-releases (7)
  • 2025-07: 4 releases · 14 Jul 2025, 24 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £139,3751 award exc. VAT
Bids received 1
Named bidders 1published on the award notice
Contracts signed 1latest 3 Nov 2025
Awarded toValueDateStatus
Ricardo AEA Ltd3 Nov 2025 – 31 Dec 2027 · up to 31 Dec 2028Extensions: One option to extend for 12 months.£139,37525 Sept 2025Awarded

Contracts

  • Contract 1 · Ricardo AEA Ltd

    Signed
    3 Nov 2025
    Value
    £204,501
    Period
    3 Nov 2025 – 31 Dec 2027 · up to 31 Dec 2028 with extensions
    Status
    active
    Extensions
    One option to extend for one year only.

    No agreed KPIs: Contract under £5million

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 4 at stage one00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Mid Sussex District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQLR-5948-PBHY Oaklands, Oaklands Road, Haywards Heath, South East, RH16 1SSContact email

Bidders & participating suppliers

1 commercial party on the notice
  • RICARDO-AEA LIMITEDAwarded supplierGB-COH: 08229264GB-PPON: PRWX-2796-TVZH Shoreham Technical Centre, Shoreham-By-Sea, South East, BN43 5FGContact email

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender