Official UK procurement notice
Mid Sussex District Council (on behalf of Sussex Air Partnership) - Air Quality Data Management and Web Services
Authority: Mid Sussex District Council (Local council)
What is being bought
Published requirement descriptionMid Sussex District Council (the Council), on behalf of Sussex Air Partnership, invites tenders for the provision of Air Quality Data Management services and Website Management Services under two individual Lots as set out in these documents.
The Commencement Date for the delivery of the services under each contract is scheduled to be on 03 November 2025 at 00:00 hours. Each Contract will be awarded for a period of 2 years until 31 October 2027, with an option to extend for a further 1 year period subject to performance and the absolute discretion of the Council.
Contract awarded is £139,375 with optional works included at £65,126: Value on declared contract will represent total sum of £204,501.
CPV: Data management services · World wide web (www) site design services · World wide web (www) site operation host services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£160,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Quality 60: Price 40
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 14 Jul 2025, 10:21 BST
- Last source update
- 27 Nov 2025, 13:25 GMT
- Award evaluation window
- Submission end – 26 Sept 2025
- FTS notice number
2025/S 000-039489- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055e2bFind a Tender- Contract terms summary
30 days
How it was run
Official notice- Submission deadline
- 26 Aug 2025, 12:00 BST
- Clarification deadline
- 11 Aug 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
How to obtain the Tender Documents
Interested parties should register their interest in the project via the In-Tend website in-tendhost.co.uk/sesharedservices/asp… ↗. The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs, namely ‘Tender’, ‘ITT – documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’.
Select the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Please download all the documents and read very carefully.
Opting In and Opting Out
Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.
The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.
Further Guidance
In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons.
Receiving Notification Emails
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Timeline
14 Jul 2025 → 27 Nov 2025 · 8 dates- Tender notice published14 Jul 2025, 10:21 BST
- Clarification questions by11 Aug 2025, 17:00 BST
- Submission deadline26 Aug 2025, 12:00 BST
- Assessment summaries sent391 days ago25 Sept 2025, 00:00 BST
- Award decision expected by390 days ago26 Sept 2025, 00:59 BST
- Standstill ends379 days ago6 Oct 2025, 23:59 BST
- Contract starts352 days ago3 Nov 2025
- Latest notice published328 days ago27 Nov 2025, 13:25 GMT
Notice history
12 events · 7 releases on Find a Tender · since 14 Jul 2025- Tender notice published14 Jul 2025, 10:21 BSTUK4
- Tender notice published14 Jul 2025, 10:42 BSTUK4
- Published value updated to £160,00014 Jul 2025, 10:42 BSTwas £133,333
- Tender notice published17 Jul 2025, 14:46 BSTUK4
- Tender notice published24 Jul 2025, 10:49 BSTUK4
- Deadline moved to 26 Aug 2025, 13:00 BST24 Jul 2025, 10:49 BST+1 days · was 25 Aug 2025, 13:00 BST
- Tender notice published29 Jul 2025, 12:03 BSTUK4
- Deadline moved to 26 Aug 2025, 12:00 BST29 Jul 2025, 12:03 BST+0 days · was 26 Aug 2025, 13:00 BST
- Contract award notice published25 Sept 2025, 09:42 BSTUK6
- Status changed to complete25 Sept 2025, 09:42 BST
- Contract signature expected20 Oct 2025, 23:59 BSTscheduled
- Contract details notice published27 Nov 2025, 13:25 GMTUK7
Published amendments (2)
The submission deadline has been modified to the following day 26/08/2025 as the previous deadline was on a bank holiday.
Time adjusted to the correct deadline, accounting for British Summertime
Routine re-releases (7)
- 2025-07: 4 releases · 14 Jul 2025, 24 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Ricardo AEA Ltd3 Nov 2025 – 31 Dec 2027 · up to 31 Dec 2028Extensions: One option to extend for 12 months. | £139,375 | 25 Sept 2025 | Awarded |
Contracts
Contract 1 · Ricardo AEA Ltd
- Signed
- 3 Nov 2025
- Value
- £204,501
- Period
- 3 Nov 2025 – 31 Dec 2027 · up to 31 Dec 2028 with extensions
- Status
- active
- Extensions
- One option to extend for one year only.
No agreed KPIs: Contract under £5million
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 4 at stage one | 0 | 0 | — |
Who bid
- wonRICARDO-AEA LIMITED · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- RICARDO-AEA LIMITEDAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender