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AwardedFind a Tender · award

Microsoft Office 365 Licenses

Buyer: Victoria and Albert Museum →

BuyerVictoria and Albert Museum
StatusAwarded
DeadlineNot published
ValueValue not published
Published13 Jan 2026

What is being bought

We have renewed our Office 365 Subscription Agreement with Microsoft for essential back-office software that is critical to our operations. This includes: * Office software suite (word processing, spreadsheets, presentation software, project planning, process mapping etc.) * Telephony, conferencing and webcasting * Cloud based document management and intranet hosting * User and device security and compliance functionality

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleAs set out in the related Transparency Notice
Rationale classificationssingleSuppliersTechnicalReasons, additionalRepeatExtensionPartialReplacement
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

1

Statusactive
Value£347,878

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05f3dd
Latest release ID002628-2026
Latest release timestampTue Jan 13 2026 12:30:13 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methoddirect
Procurement method detailsDirect award
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
13 Jan 2026award, contract002628-2026
11 Dec 2025award, contract082227-2025
11 Dec 2025award, contract082000-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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    ],
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        "id": "conflictOfInterest",
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    ],
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      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
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Complete JSON history (3 releases)
13 Jan 2026 · 002628-2026 · award, contract
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  ],
  "tender": {
    "id": "VA/CON/F25/52",
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11 Dec 2025 · 082227-2025 · award, contract
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11 Dec 2025 · 082000-2025 · award, contract
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}