Microsoft Licence Renewal 2026-2029

Official notice

Procurement agent: Dartford Borough Council·On behalf of: Government Commercial Agency

Direct award

Sectors: Software Packages & ERP (48) Delivery: South East (UKJ4)

Awarded value£455,252published award · exc. VAT

Award in standstill Not publishedno call for competition

Award (standstill) to Phoenix Software Ltd

What is being bought

Published requirement description

Contract renewal for the three different licencing agreements the council holds with Microsoft. These are

EA for M365 user licenses
MPSA for server infrastructure licences
CSP for additional user licences including remote access and CoPilot.

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: South East

48200000 Networking, Internet and intranet software package

Procedure terms & legal framework

From the official record

Procedure method: Direct award
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Sept 2026, 14:41 BST
Last source update: 2 Sept 2026, 14:41 BST
Authority reference: DBC00059
FTS notice number: 2026/S 000-083109
Latest notice: Transparency notice (UK5)
Delivery area: South East (UKJ4)
Official registry OCID: ocds-h6vhtk-06f075 Find a Tender

Why no open competition: Single Suppliers Technical Reasons; Additional Repeat Extension Partial Replacement
Published justification: GCA framework used

Notice history

2 events · 1 release on Find a Tender · since 2 Sept 2026

Transparency notice published
2 Sept 2026, 14:41 BST
UK5
Contract signature expected
3 Sept 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1some still in standstill

Awarded value £455,2521 award exc. VAT

Awarded to	Value	Date	Status
Phoenix Software Ltd4 Sept 2026 – 30 Sept 2029	£455,252	—	Standstill

Contracting authority & participating public bodies

2 public bodies on the notice

Dartford Borough Council

Procurement agentPublic authority - sub-central government GB-PPON: PZJD-3364-WHJT Civic Centre, Home Gardens, Dartford, South East, DA1 1DRContact name, email, phone

Clients of the procurement agent

Government Commercial AgencyProcuring entityFramework ProviderGB-PPON: PBZB-4962-TVLR Liverpool, North WestContact email

Bidders & participating suppliers

1 commercial party on the notice

PHOENIX SOFTWARE LIMITEDAwarded supplierGB-COH: 02548628GB-PPON: PLJR-2682-VHWP Blenheim House York Road, York, Yorkshire & Humber, YO42 1NSContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender2 Sept 2026, 14:41 BST