Official UK procurement notice
MH370 - Employee Benefits Portal
Authority: Midland Heart (Public body)
What is being bought
Published requirement descriptionMidland Heart is seeking to procure reward, recognition and benefit technologies to deliver our new reward strategy which underpins our corporate plan, “Tenants at Heart” 2026–2030.
This procurement represents a great opportunity for us to refresh our offer, with key aims of delivering a solution which meets the needs and aspirations and challenges of an ‘always on’ multi-generational workforce, which is friction free, engaging and delivers true value and communication nudges, without sophisticated or administrative heavy back-end requirements.
Solutions should be ideally be a proven, largely “off-the-shelf” solution already in use by other comparable businesses however if suppliers can provide a bespoke solution that meets our IT functionality, quality requirements and provide assurance on the support and maintenance of the system then we would consider this approach also. It must offer a clear and ongoing development plans, incl
- How the procedure runs: This contract is being procured using the Competitive Flexible Procedure in line with the Procurement Act 2023. As part of this procurement procedure the following stages may be incorporated into the tender process: • Conditions of Participation • Invitation to Tender • Supplier Presentations • Supplier Demonstrations • Negotiation • Clarifications
- No preliminary market engagement: UK2 Notice was published via Find a Tender so could not link to this notice via our new e-tendering portal.
CPV: Industry specific software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£400,000
- Economic & financial standing
Turnover of no less than 1.5 times the total contract value in the most recent financial year.
Cash value (balance sheet item - cash & cash equivalents) no less than 10% of the total current assets value
The Contractor is a profit-making entity - Prior year and last set of accounts show that the bidding firm is making a net profit year on year
Current ratio at least greater than 1
Gearing to be not greater than 50%
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Questions: 60%
- Price: 40%
Published award criteria (2)
- Quality Questions: Assessment of your response to the Quality Questions
- Price: Evaluation of the TOTAL FOUR YEAR cost
- Economic & financial standing
Turnover of no less than 1.5 times the total contract value in the most recent financial year.
Cash value (balance sheet item - cash & cash equivalents) no less than 10% of the total current assets value
The Contractor is a profit-making entity - Prior year and last set of accounts show that the bidding firm is making a net profit year on year
Current ratio at least greater than 1
Gearing to be not greater than 50%
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Apr 2026, 15:41 BST
- Last source update
- 14 Oct 2026, 13:45 BST
- Award evaluation window
- Submission end – 24 Aug 2026
- Authority reference
C0211- FTS notice number
2026/S 000-031063- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067c29Find a Tender- Contract terms summary
Annually
- How it runs
This contract is being procured using the Competitive Flexible Procedure in line with the Procurement Act 2023. As part of this procurement procedure the following stages may be incorporated into the tender process:
- Conditions of Participation
- Invitation to Tender
- Supplier Presentations
- Supplier Demonstrations
- Negotiation
- Clarifications
How it was run
Official notice- Submission deadline
- 1 May 2026, 12:00 BST
- Clarification deadline
- 1 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please submit your PSQ Response by the date above via our Atamis Portal - midlandheart.my.site.com/s/Welcome ↗
Timeline
2 Apr 2026 → 1 Apr 2027 · 8 dates- Tender notice published207 days ago2 Apr 2026, 15:41 BST
- Clarification questions by178 days ago1 May 2026, 12:00 BST
- Submission deadline178 days ago1 May 2026, 12:00 BST
- Award decision expected by62 days ago24 Aug 2026, 23:59 BST
- Assessment summaries sent12 days ago14 Oct 2026, 00:00 BST
- Latest notice published12 days ago14 Oct 2026, 13:45 BST
- Today26 Oct 2026
- Standstill endsin 1 day26 Oct 2026, 23:59 GMT
- Contract startsin 157 days1 Apr 2027, 00:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 2 Apr 2026- Tender notice published2 Apr 2026, 15:41 BSTUK4
- Contract award notice published14 Oct 2026, 13:45 BSTUK6
- Status changed to complete14 Oct 2026, 13:45 BST
- Procurement method changed14 Oct 2026, 13:45 BST
- Contract signature expected6 Nov 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Reward Gateway (UK) LTD1 Apr 2027 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 1 extension of 24 months | £239,127 | 14 Oct 2026standstill to 26 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Reward Gateway LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender