Official UK procurement notice
MH 0104 - Procurement and Contract Management Solution
Authority: Midland Heart (Public body)
Sectors: IT Services & Software (72) Delivery: West Midlands (UKG)
Published estimate£250,000≈ £50k / year · £300,000 inc. VAT18.7% below published estimate
Submissions closed 22 Jul 2025awarded 22 Oct 2025
Awarded to Atamis Ltd
Contract term 5 yrsends 1 Apr 2031 · starts 1 Apr 2026
What is being bought
Published requirement descriptionMidland Heart is looking for a high-quality solution, from reputable providers that deliver a service that is demonstrably focused around the needs of Midland Heart. Contractors are requested to study the specification documents “Schedules 1a & 1b” in detail and ensure that the specified requirements can be met, and an understanding of our requirements should be reflected in your Pricing.
Critically, our Procurement and Contract Management Solution should:
- Support the business with the full procurement and supply life cycle from pre-procurement to contract management and end of life
- Enable all users to simply and easily access and navigate the solution via single sign on
- Electronically tender in line with legislation and undertake Supplier communication electronically throughout all stages of procurement and contract management (including due diligence stages)
- Integrate with the Government's Central Digital Platform to publish required notices for compliance with the Procurement Act 2023
- Include a Contracts Register
- Have dashboard reporting capabilities for activities such as supplier performance, compliance reporting (e.g. are insurance documents up to date)
- Send reminders to Contract Managers and Suppliers regarding expired documents
- Enable Suppliers to self-serve
- How the procedure runs: Two stage process
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- Simple description: 25% price, 75% quality
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 May 2025, 16:29 BST
- Last source update
- 12 Dec 2025, 10:55 GMT
- Award evaluation window
- Submission end – 23 Oct 2025
- Authority reference
MH 0104- FTS notice number
2025/S 000-028243- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05284eFind a Tender
- How it runs
Two stage process
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Requests to participate (first stage)
- 22 Jul 2025, 11:00 BST
- Submission deadline
- 22 Jul 2025, 11:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
28 May 2025 → 1 Apr 2026 · 7 dates- Tender notice published28 May 2025, 16:29 BST
- Submission deadline22 Jul 2025, 11:00 BST
- Assessment summaries sent364 days ago22 Oct 2025, 00:00 BST
- Award decision expected by363 days ago23 Oct 2025, 00:59 BST
- Standstill ends354 days ago31 Oct 2025, 23:59 GMT
- Latest notice published312 days ago12 Dec 2025, 10:55 GMT
- Contract starts203 days ago1 Apr 2026
Notice history
5 events · 3 releases on Find a Tender · since 28 May 2025- Tender notice published28 May 2025, 16:29 BSTUK4
- Contract award notice published22 Oct 2025, 12:58 BSTUK6
- Status changed to complete22 Oct 2025, 12:58 BST
- Contract signature expected4 Nov 2025, 23:59 GMTscheduled
- Contract details notice published12 Dec 2025, 10:55 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £203,3751 award exc. VAT
Bids received 54 from SMEs
Contracts signed 1latest 5 Dec 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Atamis LtdSME1 Dec 2025 – 30 Nov 2030 | £203,375 | 22 Oct 2025 | Awarded |
Contracts
Procurement and Contract Management Solution · Atamis LtdSME
- Signed
- 5 Dec 2025
- Value
- £203,375
- Period
- 10 Dec 2025 – 30 Nov 2030
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders · 8 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Atamis LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender